Airport Safety and Security
Please check with the Transportation Security Administration (TSA) website prior to travel to ensure that you comply with the most recent rules about airline safety. As of August 30, 2006, the TSA recommends that domestic participants arrive two hours prior to flight. International participants are encouraged to allow additional time and to check with the air carrier.
· Showing Identification: Try to always have your passport easily accessible, yet protect it against theft. Be prepared to show your passport when presenting your airline tickets/receiving boarding passes, entering departure gates, going through passport control, when boarding flights, etc.
· Carry-on Luggage: To expedite the screening process, please pack all liquids and gels - including shampoo, toothpaste, perfume, hair gel, suntan lotion and all other items with similar consistency in your checked baggage. Check with your airline to find out its regulations for what you can and cannot pack in your carry-on bags. Do not put any sharp objects like nail scissors, razors, or pocket knives in your carry-on. Such items may be considered a threat to safety and could be taken away from you. Pack them in your checked baggage instead.
· Accepting Things from Others: Under no circumstances, should you ever take anything from, or hold anything for, anyone who asks you to do so. If anyone does ask you, simply say "no" and walk away. Don't be afraid to say "no" to family and friends. You need to think about the potential consequences before you hold anything for anyone.
· Watching Your Bags: Your bags should be in your sight at the airport up to the point when you check them at the airline counter. Once you have picked up your bags from baggage claim, and are on your way to customs, be sure to keep a close eye on all your luggage so that no one but you has access to it.
· Random Baggage Searches: If you are stopped and asked to open your luggage, cooperate with the customs officials. Customs officials often conduct random baggage searches; just because your luggage gets searched, doesn't mean you have done something wrong.
· Body Searches: Airport security officials may conduct random body searches using an electronic device they wave over you. In some cases, a security official of the same sex as you may conduct a body search using his or her hands, and/or ask you to remove your shoes for inspection.
· Distractions: Airports are full of people carrying cash, travelers’ checks, credit cards, passports and other valuable documents. Therefore, airports tend to be an active place for thieves. While your attention is focused on checking in, boarding, getting your bags, finding a restroom, etc., you can become an easy target for theft. Be alert to anyone who suspiciously tries to distract you by asking directions, knocking over your coffee, reaching under a bathroom stall, etc.
Currency
It is best to take enough U.S. cash with you to convert to the currency of your destination for incidentals on your trip. As a general rule, you should wait to do this when you arrive at the airport or a local bank. A conversion fee always applies, but they do vary. Hotels tend to have high conversion fees. To get an idea of the type of currency and approximate conversion rate at your destination, visit http://www.xe.com/ucc/ or http://www.oanda.com/convert/classic.
Participant Physical Abilities
It should be noted that this educational adventure may be problematic for anyone who has difficulty with walking or mobility. Our aim is to treat all participants equally. We ask that you let us know of any disability or special need so that we can advise you as to whether this program is appropriate. Prospective participants with mobility difficulties or visual or hearing impairments may want to make preliminary inquiries before signing up for the program since the age and layout of many of the Oxford buildings make them user-unfriendly. Oxford, as an ancient city, tends to be difficult to navigate for people with disabilities.
Health Care
Check with your health insurance provider to make sure you are covered outside of the U.S. with your health insurance policy. Please get the phone number to call and exact procedures should you need them.
Talk to your physician to discuss health and medication issues. Bring enough of the over-the-counter medications that you regularly use for the entire journey. Have necessary prescriptions filled and bring copies of your written prescriptions, including the generic forms. All medications should be transported in their original, labeled containers in your carry-on luggage to avoid freezing in the baggage compartment and in case checked luggage is lost. Don’t forget to bring spare contact lenses and/or eyeglasses.
Inoculations and Preventative Medications
Check with your personal physician for her/his recommendations. The U.S. Centers for Disease Control (CDC) has a very useful website with specific destination information at:
http://wwwn.cdc.gov/travel/destinationList.aspx
The CDC's Travelers' Health Automated Information Line: 877-FYI-TRIP
You will be notified in your confirmation packet whether any vaccines or preventative medications are recommended for travel to your destination.
Packing
· Check the expected weather online ahead of time (see "Other Useful Information" below).
· Pack as lightly as you possibly can! Excess baggage is just that—excess baggage!
· Bring comfortable clothing and, most especially, comfortable shoes.
· Layers work well for changing climates instead of heavy outerwear.
· Pack a lightweight waterproof jacket, poncho, or umbrella.
· Dress is casual, unless otherwise specified. Some like to dress up more for the Welcome and Farewell Dinners, but not necessary.
· For some helpful packing tips and lists, visit: http://wikitravel.org/en/Packing_list and http://www.onebag.com/
Passport and Other Documents
Make sure your passport does not expire prior to six months after the return date of your trip. If you need to apply for or renew a passport, allow a minimum of 12-16 weeks prior to departure. For an additional fee your passport may be expedited. Please refer to http://travel.state.gov/passport/hurry/hurry_831.html for more details. For more information on applying for a passport for the first time, see http://travel.state.gov/passport/get/first/first_830.html For more information on renewing a current or expired passport, refer to http://travel.state.gov/passport/renew/renew_833.html
Passports and other documents should be carried with you, secure yet readily accessible at customs. The same goes for money, credit cards and traveler’s checks. Consider purchasing a small travel pack that may be worn underneath your clothing. Leave a photocopy of your passport ID page with your belongings in a different location from your actual passport and leave a copy at home. Likewise, make a copy of both sides of your credit cards and store in a secure location from your actual credit cards.
Personal Safety & Security
Conduct your own research on England; consider information about safety, health, legal, environmental, political, cultural and religious conditions in this country. For up-to-date travel warnings, see the State Department website at http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html Be aware of local conditions and customs that may present safety risks and behave in a manner respectful of others’ well-being.
For more information, see the tips for being a guest in a foreign country on the U.S. State Department Website http://www.state.gov/
Telephoning
Phoning home from a foreign country can be a complicated process. Calling collect is always an option, but usually quite expensive. Almost all of the U.S. long-distance telephone companies have access codes for each country. It is highly recommended to obtain the access code of your long distance company before going abroad, as it is very difficult to find this out while there. These numbers will connect you directly to an English-speaking operator and will be charged to your calling card. In some cases, the charge can also go on a credit card. Specific information about calling cards can be obtained by calling your long distance carrier. Be sure to compare calling card rates; companies are interested in being competitive and will usually negotiate prices.
Pre-paid calling cards purchased in the U.S. may not work in some countries, so check with the provider if you are interested in using pre-paid services. In many destinations, pre-paid international calling cards may be purchased for a reasonable price.
Most U.S. based cell phones do not yet have international access, although some are available. Check on options for cell phone service in your destination with your cell phone provider before departure.
You can access country calling codes at http://www.countrycallingcodes.com/
Internet
The Participant will be bound by the University of Oxford code of practice covering the use of email and the internet. Please review and adhere to these regulations: http://www.ict.ox.ac.uk/oxford/rules/.
Trip Insurance
Please note that there is a time frame for securing trip insurance. The University of Virginia will cancel its endorsement of and faculty and staff participation in any program destination for which a Travel Warning is issued by the U.S. Department of State. U.Va. strongly recommends that all participants purchase trip cancellation insurance which includes protection in the face of political unrest, natural disasters, and personal emergencies and participants should discuss this insurance directly with the vendor or other travel services with whom they deal. Another source of useful information is the Trip Insurance Store at http://www.tripinsurancestore.com/ and/or https://www.americanexpress.com/
Other Useful Information
· Find out how to access your e-mail account away from home.
· For information on time zones at your destination, refer to http://www.timeanddate.com/worldclock/.
· For actual weather predictions for your destination: http://weather.msn.com/
· Typical weather for a particular season at your destination: http://www.worldclimate.com/.
· If you have mobility issues or dietary restrictions, please bring this to our attention on the Registration Form and we will make every effort to accommodate your needs. However, this program may include walking on uneven surfaces and climbing stairs.
Program Fees
$3,195 per person, double occupancy, en-suite, land only
$3,490 per person, single occupancy, en-suite, land only
Fees include all meals, tours and lodging
Price Does Not Include
Airfare; visa and passport fees; airport, port, and departure taxes; excess baggage fees; luggage and trip cancellation insurance; meals and alcoholic beverages not specified; optional sightseeing; travel protection insurance; personal expenses such as laundry, telephone calls, faxes, e-mail service and gratuities.
How To Register: Early registration is encouraged as space is limited.
Ready to register? Please complete the online registration form at http://tinyurl.com/uvaoxfordregister
Payments can be made via American Express, Visa, Discover, MasterCard.
Registration is only open to those 18 years of age or older.
General Terms & Conditions
Insurance: We strongly recommend the purchase of trip cancellation insurance, which is available for coverage of expenses in conjunction with cancellation due to illness or accident. Baggage insurance is also recommended. In the event that you must cancel your participation in this program, trip cancellation insurance may be the only source of reimbursement.
Responsibility: Please read carefully the following terms and conditions, which constitute the sole, legally enforceable agreements between the participant and the University. In that capacity, the University of Virginia will exercise all reasonable care possible to ensure the participant’s safety and satisfaction, but, we neither assume nor bear any responsibility or liability for any injury, death, damage, loss, accident, delay or irregularity arising in connection with the services of any ship, airplane, train, automobile, motor coach, carriage or other conveyance, or the actions of any third-party, involved in carrying the participant or in affecting these programs. We are not responsible for damages, additional expenses, or any other losses due to cancellation, delay or other changes in air or other services, sickness, weather, strike, war, civil disturbances, acts or threats of terrorism, travel warnings or bans, termination or suspension of war risks or other carrier insurance, quarantine, acts of God or other causes beyond our control. All such losses must be borne by the participant, and program rates provide for arrangements only for the time stated. In the event of cancellation, delay or rescheduling mandated by any of the aforesaid causes beyond our control, the participant shall have the option of accepting in lieu of the original program such rescheduled program or other substituted program(s) as may be offered by us, or else, receiving a refund of as much of such advance program expenditures as we are able to recover on the participant’s behalf from carriers, third-party program vendors, etc., but, we shall not have any obligation or liability to the participant beyond the foregoing. We reserve the right to make alterations to the program’s itinerary and to substitute accommodations or lecturers if this is required. We reserve the right to cancel, delay, or reschedule any program prior to departure, and, so long as this is not due to any of the aforesaid causes beyond our control, the participant shall be entitled to a full refund of all monies paid to that point if he/she so desires. No refund shall be made for any unused portion of any program. By forwarding their deposit(s), the participant certifies that he/she and/or their dependents, minors or others covered thereby do not have any mental, physical or other condition of disability that could create a hazard for them or other participants. We reserve the right to decline to accept or to decline to retain any person as a member of any program should such person’s health, condition or actions adversely affect or threaten the welfare or safety of other participants or impede the program. Baggage or valuables brought on the program shall be transported, handled or stored at the participant’s risk entirely, and, we shall bear no liability or responsibility for any damage or other loss thereto. Participant tickets are not transferable and are not subject to alteration by the participant. No suit shall be maintainable against the carrier, or vessel, for any losses, accidents, damages to person, property, personal injury (including death or other types of bodily injury) of the participants, unless written notice of the claim, with full particulars, is delivered to the carrier or its agents at its office at the port of sailing or at the port of termination within six months from the day when such incident occurred. In no event shall any such suit or any claim against the carrier or vessel for any losses, accidents, damages to person, property, personal injury (including death or other types of bodily injury) of the participant be maintainable unless such suit is commenced within one year from the day when the incident causing such losses, accidents, damages to person, property, personal injury (including death or other types of bodily injury) of the participant occurs, notwithstanding any provision of law of any state or country to the contrary. Resolution of any disputes arising hereunder shall be brought within the United States Commonwealth of Virginia, pursuant to the applicable general maritime law, and applying the applicable general maritime law and Federal maritime statutes.
Rates: Program costs are based upon current lodging, transportation, tariffs and currency values. While we do everything possible to maintain the listed prices, they are subject to change.
Late Booking Fee: We reserve the right to impose a late booking fee to offset additional administrative costs for any reservations received 60 days (or closer) to the program’s departure date. This fee is $200 per person, over and above any costs incurred by Oxford.
Passport and Visas: The onus is upon the guest to ensure that passports and visas are valid for the countries visited. The University and their staff and their agents cannot be held liable for any visas, etc, not held by the guests, nor the cost of visas. Visa information will be forwarded upon receipt of reservation.
Loss and Liability: Neither Oxford University or the University of Virginia nor any person or agent acting for, through or on behalf of this seminar shall be liable for any loss or damage whatsoever arising from any cause whatsoever and without restricting the generality of the foregoing shall particularly not be responsible for loss or damage arising from any errors or omissions contained in its brochure or other literature, loss or damage caused by delays, sickness, theft, injury or death. In addition the University of Virginia or Oxford shall have the right at any time at its discretion to cancel thereof or make any alteration to the seminar, accommodation, other details and, in the event inadvisable by weather, strike, war, government or interference or any other cause whatsoever, the extra expenses incurred as a result thereof shall be the responsibility of the passenger. The University or Oxford may at its discretion and without liability or cost to itself at any time cancel or terminate the guest’s booking and in particular without limiting the generality of the foregoing it shall be entitled to do so in the event of the illness or the illegal or incompatible behavior of the guest, who shall in such circumstances not be entitled to any refund. The person making any booking will, by the making of such booking, warrant that he or she has authority to enter into a contract on behalf of the other person included in such a booking and in the event of the failure of any or all of the other persons so included to make payment, the person making the booking shall by his/her signature thereof assume personal liability for the total price of all bookings made by him/her.
Damages:The Participant will assume responsibility for damage to premises, furniture or other property of Trinity College, or harm to any other person caused by the negligence or willful misconduct of the participant.
Photography: The University reserves the right without further notice to make use of any photograph or film taken during this seminar by our photographers without payment or permission. We guarantee that no photographs of a compromising nature will be used.
Changes to Schedules: Although every effort is made to adhere to schedules it should be borne in mind that the University of Virginia and Oxford reserves the right and in fact is obliged to occasional changes.
Refunds: While the University of Virginia and Oxford uses its best endeavors to ensure that all anticipated accommodation is available as planned, there shall be no claim of any nature whatsoever against the University of Virginia and Oxford for a refund either in the whole or part, if any accommodation changes and a reasonable alternative is not found. If the guest is unable to use any service provided in the itinerary, then there are no refunds due.
Cancelation Policy:
Please check with the Transportation Security Administration (TSA) website prior to travel to ensure that you comply with the most recent rules about airline safety. As of August 30, 2006, the TSA recommends that domestic participants arrive two hours prior to flight. International participants are encouraged to allow additional time and to check with the air carrier.
· Showing Identification: Try to always have your passport easily accessible, yet protect it against theft. Be prepared to show your passport when presenting your airline tickets/receiving boarding passes, entering departure gates, going through passport control, when boarding flights, etc.
· Carry-on Luggage: To expedite the screening process, please pack all liquids and gels - including shampoo, toothpaste, perfume, hair gel, suntan lotion and all other items with similar consistency in your checked baggage. Check with your airline to find out its regulations for what you can and cannot pack in your carry-on bags. Do not put any sharp objects like nail scissors, razors, or pocket knives in your carry-on. Such items may be considered a threat to safety and could be taken away from you. Pack them in your checked baggage instead.
· Accepting Things from Others: Under no circumstances, should you ever take anything from, or hold anything for, anyone who asks you to do so. If anyone does ask you, simply say "no" and walk away. Don't be afraid to say "no" to family and friends. You need to think about the potential consequences before you hold anything for anyone.
· Watching Your Bags: Your bags should be in your sight at the airport up to the point when you check them at the airline counter. Once you have picked up your bags from baggage claim, and are on your way to customs, be sure to keep a close eye on all your luggage so that no one but you has access to it.
· Random Baggage Searches: If you are stopped and asked to open your luggage, cooperate with the customs officials. Customs officials often conduct random baggage searches; just because your luggage gets searched, doesn't mean you have done something wrong.
· Body Searches: Airport security officials may conduct random body searches using an electronic device they wave over you. In some cases, a security official of the same sex as you may conduct a body search using his or her hands, and/or ask you to remove your shoes for inspection.
· Distractions: Airports are full of people carrying cash, travelers’ checks, credit cards, passports and other valuable documents. Therefore, airports tend to be an active place for thieves. While your attention is focused on checking in, boarding, getting your bags, finding a restroom, etc., you can become an easy target for theft. Be alert to anyone who suspiciously tries to distract you by asking directions, knocking over your coffee, reaching under a bathroom stall, etc.
Currency
It is best to take enough U.S. cash with you to convert to the currency of your destination for incidentals on your trip. As a general rule, you should wait to do this when you arrive at the airport or a local bank. A conversion fee always applies, but they do vary. Hotels tend to have high conversion fees. To get an idea of the type of currency and approximate conversion rate at your destination, visit http://www.xe.com/ucc/ or http://www.oanda.com/convert/classic.
Participant Physical Abilities
It should be noted that this educational adventure may be problematic for anyone who has difficulty with walking or mobility. Our aim is to treat all participants equally. We ask that you let us know of any disability or special need so that we can advise you as to whether this program is appropriate. Prospective participants with mobility difficulties or visual or hearing impairments may want to make preliminary inquiries before signing up for the program since the age and layout of many of the Oxford buildings make them user-unfriendly. Oxford, as an ancient city, tends to be difficult to navigate for people with disabilities.
Health Care
Check with your health insurance provider to make sure you are covered outside of the U.S. with your health insurance policy. Please get the phone number to call and exact procedures should you need them.
Talk to your physician to discuss health and medication issues. Bring enough of the over-the-counter medications that you regularly use for the entire journey. Have necessary prescriptions filled and bring copies of your written prescriptions, including the generic forms. All medications should be transported in their original, labeled containers in your carry-on luggage to avoid freezing in the baggage compartment and in case checked luggage is lost. Don’t forget to bring spare contact lenses and/or eyeglasses.
Inoculations and Preventative Medications
Check with your personal physician for her/his recommendations. The U.S. Centers for Disease Control (CDC) has a very useful website with specific destination information at:
http://wwwn.cdc.gov/travel/destinationList.aspx
The CDC's Travelers' Health Automated Information Line: 877-FYI-TRIP
You will be notified in your confirmation packet whether any vaccines or preventative medications are recommended for travel to your destination.
Packing
· Check the expected weather online ahead of time (see "Other Useful Information" below).
· Pack as lightly as you possibly can! Excess baggage is just that—excess baggage!
· Bring comfortable clothing and, most especially, comfortable shoes.
· Layers work well for changing climates instead of heavy outerwear.
· Pack a lightweight waterproof jacket, poncho, or umbrella.
· Dress is casual, unless otherwise specified. Some like to dress up more for the Welcome and Farewell Dinners, but not necessary.
· For some helpful packing tips and lists, visit: http://wikitravel.org/en/Packing_list and http://www.onebag.com/
Passport and Other Documents
Make sure your passport does not expire prior to six months after the return date of your trip. If you need to apply for or renew a passport, allow a minimum of 12-16 weeks prior to departure. For an additional fee your passport may be expedited. Please refer to http://travel.state.gov/passport/hurry/hurry_831.html for more details. For more information on applying for a passport for the first time, see http://travel.state.gov/passport/get/first/first_830.html For more information on renewing a current or expired passport, refer to http://travel.state.gov/passport/renew/renew_833.html
Passports and other documents should be carried with you, secure yet readily accessible at customs. The same goes for money, credit cards and traveler’s checks. Consider purchasing a small travel pack that may be worn underneath your clothing. Leave a photocopy of your passport ID page with your belongings in a different location from your actual passport and leave a copy at home. Likewise, make a copy of both sides of your credit cards and store in a secure location from your actual credit cards.
Personal Safety & Security
Conduct your own research on England; consider information about safety, health, legal, environmental, political, cultural and religious conditions in this country. For up-to-date travel warnings, see the State Department website at http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html Be aware of local conditions and customs that may present safety risks and behave in a manner respectful of others’ well-being.
For more information, see the tips for being a guest in a foreign country on the U.S. State Department Website http://www.state.gov/
Telephoning
Phoning home from a foreign country can be a complicated process. Calling collect is always an option, but usually quite expensive. Almost all of the U.S. long-distance telephone companies have access codes for each country. It is highly recommended to obtain the access code of your long distance company before going abroad, as it is very difficult to find this out while there. These numbers will connect you directly to an English-speaking operator and will be charged to your calling card. In some cases, the charge can also go on a credit card. Specific information about calling cards can be obtained by calling your long distance carrier. Be sure to compare calling card rates; companies are interested in being competitive and will usually negotiate prices.
Pre-paid calling cards purchased in the U.S. may not work in some countries, so check with the provider if you are interested in using pre-paid services. In many destinations, pre-paid international calling cards may be purchased for a reasonable price.
Most U.S. based cell phones do not yet have international access, although some are available. Check on options for cell phone service in your destination with your cell phone provider before departure.
You can access country calling codes at http://www.countrycallingcodes.com/
Internet
The Participant will be bound by the University of Oxford code of practice covering the use of email and the internet. Please review and adhere to these regulations: http://www.ict.ox.ac.uk/oxford/rules/.
Trip Insurance
Please note that there is a time frame for securing trip insurance. The University of Virginia will cancel its endorsement of and faculty and staff participation in any program destination for which a Travel Warning is issued by the U.S. Department of State. U.Va. strongly recommends that all participants purchase trip cancellation insurance which includes protection in the face of political unrest, natural disasters, and personal emergencies and participants should discuss this insurance directly with the vendor or other travel services with whom they deal. Another source of useful information is the Trip Insurance Store at http://www.tripinsurancestore.com/ and/or https://www.americanexpress.com/
Other Useful Information
· Find out how to access your e-mail account away from home.
· For information on time zones at your destination, refer to http://www.timeanddate.com/worldclock/.
· For actual weather predictions for your destination: http://weather.msn.com/
· Typical weather for a particular season at your destination: http://www.worldclimate.com/.
· If you have mobility issues or dietary restrictions, please bring this to our attention on the Registration Form and we will make every effort to accommodate your needs. However, this program may include walking on uneven surfaces and climbing stairs.
Program Fees
$3,195 per person, double occupancy, en-suite, land only
$3,490 per person, single occupancy, en-suite, land only
Fees include all meals, tours and lodging
Price Does Not Include
Airfare; visa and passport fees; airport, port, and departure taxes; excess baggage fees; luggage and trip cancellation insurance; meals and alcoholic beverages not specified; optional sightseeing; travel protection insurance; personal expenses such as laundry, telephone calls, faxes, e-mail service and gratuities.
How To Register: Early registration is encouraged as space is limited.
Ready to register? Please complete the online registration form at http://tinyurl.com/uvaoxfordregister
Payments can be made via American Express, Visa, Discover, MasterCard.
Registration is only open to those 18 years of age or older.
General Terms & Conditions
Insurance: We strongly recommend the purchase of trip cancellation insurance, which is available for coverage of expenses in conjunction with cancellation due to illness or accident. Baggage insurance is also recommended. In the event that you must cancel your participation in this program, trip cancellation insurance may be the only source of reimbursement.
Responsibility: Please read carefully the following terms and conditions, which constitute the sole, legally enforceable agreements between the participant and the University. In that capacity, the University of Virginia will exercise all reasonable care possible to ensure the participant’s safety and satisfaction, but, we neither assume nor bear any responsibility or liability for any injury, death, damage, loss, accident, delay or irregularity arising in connection with the services of any ship, airplane, train, automobile, motor coach, carriage or other conveyance, or the actions of any third-party, involved in carrying the participant or in affecting these programs. We are not responsible for damages, additional expenses, or any other losses due to cancellation, delay or other changes in air or other services, sickness, weather, strike, war, civil disturbances, acts or threats of terrorism, travel warnings or bans, termination or suspension of war risks or other carrier insurance, quarantine, acts of God or other causes beyond our control. All such losses must be borne by the participant, and program rates provide for arrangements only for the time stated. In the event of cancellation, delay or rescheduling mandated by any of the aforesaid causes beyond our control, the participant shall have the option of accepting in lieu of the original program such rescheduled program or other substituted program(s) as may be offered by us, or else, receiving a refund of as much of such advance program expenditures as we are able to recover on the participant’s behalf from carriers, third-party program vendors, etc., but, we shall not have any obligation or liability to the participant beyond the foregoing. We reserve the right to make alterations to the program’s itinerary and to substitute accommodations or lecturers if this is required. We reserve the right to cancel, delay, or reschedule any program prior to departure, and, so long as this is not due to any of the aforesaid causes beyond our control, the participant shall be entitled to a full refund of all monies paid to that point if he/she so desires. No refund shall be made for any unused portion of any program. By forwarding their deposit(s), the participant certifies that he/she and/or their dependents, minors or others covered thereby do not have any mental, physical or other condition of disability that could create a hazard for them or other participants. We reserve the right to decline to accept or to decline to retain any person as a member of any program should such person’s health, condition or actions adversely affect or threaten the welfare or safety of other participants or impede the program. Baggage or valuables brought on the program shall be transported, handled or stored at the participant’s risk entirely, and, we shall bear no liability or responsibility for any damage or other loss thereto. Participant tickets are not transferable and are not subject to alteration by the participant. No suit shall be maintainable against the carrier, or vessel, for any losses, accidents, damages to person, property, personal injury (including death or other types of bodily injury) of the participants, unless written notice of the claim, with full particulars, is delivered to the carrier or its agents at its office at the port of sailing or at the port of termination within six months from the day when such incident occurred. In no event shall any such suit or any claim against the carrier or vessel for any losses, accidents, damages to person, property, personal injury (including death or other types of bodily injury) of the participant be maintainable unless such suit is commenced within one year from the day when the incident causing such losses, accidents, damages to person, property, personal injury (including death or other types of bodily injury) of the participant occurs, notwithstanding any provision of law of any state or country to the contrary. Resolution of any disputes arising hereunder shall be brought within the United States Commonwealth of Virginia, pursuant to the applicable general maritime law, and applying the applicable general maritime law and Federal maritime statutes.
Rates: Program costs are based upon current lodging, transportation, tariffs and currency values. While we do everything possible to maintain the listed prices, they are subject to change.
Late Booking Fee: We reserve the right to impose a late booking fee to offset additional administrative costs for any reservations received 60 days (or closer) to the program’s departure date. This fee is $200 per person, over and above any costs incurred by Oxford.
Passport and Visas: The onus is upon the guest to ensure that passports and visas are valid for the countries visited. The University and their staff and their agents cannot be held liable for any visas, etc, not held by the guests, nor the cost of visas. Visa information will be forwarded upon receipt of reservation.
Loss and Liability: Neither Oxford University or the University of Virginia nor any person or agent acting for, through or on behalf of this seminar shall be liable for any loss or damage whatsoever arising from any cause whatsoever and without restricting the generality of the foregoing shall particularly not be responsible for loss or damage arising from any errors or omissions contained in its brochure or other literature, loss or damage caused by delays, sickness, theft, injury or death. In addition the University of Virginia or Oxford shall have the right at any time at its discretion to cancel thereof or make any alteration to the seminar, accommodation, other details and, in the event inadvisable by weather, strike, war, government or interference or any other cause whatsoever, the extra expenses incurred as a result thereof shall be the responsibility of the passenger. The University or Oxford may at its discretion and without liability or cost to itself at any time cancel or terminate the guest’s booking and in particular without limiting the generality of the foregoing it shall be entitled to do so in the event of the illness or the illegal or incompatible behavior of the guest, who shall in such circumstances not be entitled to any refund. The person making any booking will, by the making of such booking, warrant that he or she has authority to enter into a contract on behalf of the other person included in such a booking and in the event of the failure of any or all of the other persons so included to make payment, the person making the booking shall by his/her signature thereof assume personal liability for the total price of all bookings made by him/her.
Damages:The Participant will assume responsibility for damage to premises, furniture or other property of Trinity College, or harm to any other person caused by the negligence or willful misconduct of the participant.
Photography: The University reserves the right without further notice to make use of any photograph or film taken during this seminar by our photographers without payment or permission. We guarantee that no photographs of a compromising nature will be used.
Changes to Schedules: Although every effort is made to adhere to schedules it should be borne in mind that the University of Virginia and Oxford reserves the right and in fact is obliged to occasional changes.
Refunds: While the University of Virginia and Oxford uses its best endeavors to ensure that all anticipated accommodation is available as planned, there shall be no claim of any nature whatsoever against the University of Virginia and Oxford for a refund either in the whole or part, if any accommodation changes and a reasonable alternative is not found. If the guest is unable to use any service provided in the itinerary, then there are no refunds due.
Cancelation Policy:
| Cancelation Policy |