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Meeting Information

BUILDINGS AND GROUNDS COMMITTEE

Friday, April 14, 2000

11:00 a.m. - 11:30 a.m.

East Oval Room, The Rotunda

AGENDA

I. ACTION ITEM (Ms. Sheehy)

Schematic Design, Monroe Lane Student Residence

II. REPORTS BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET (Ms. Sheehy)

A. Vice President's Remarks
Rotunda and Lawn Improvement Projects
Miscellaneous Reports
Major Projects
Professional Services Contracts
Pavilions

I. A. Schematic Design, Monroe Lane Student Residence

30,000 GSF New Construction
17,300 GSF Demolition
$4,800,000 Bonds
$2,200,000 Housing Revenues
$7,000,000 Total Budget

BACKGROUND: The Monroe Lane Student Residence project replaces the Gildersleeve Apartment building with a larger, more flexible student residence facility. The new building will house 80 students and provide space for faculty/advisor apartments, kitchen and dining areas, and meeting rooms and lounges. The selection of Mitchell/Matthews Architects of Charlottesville as the project architect was approved by the Board on May 29, 1998. The architectural design guidelines and the demolition of the Gildersleeve Apartment building and its two adjacent residences were approved on February 25, 2000.

DISCUSSION: Mitchell/Matthews Architects, in conjunction with Facilities Management and the Architect for the University, have developed the schematic design which Mr. Anderson will review with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors

APPROVAL OF THE SCHEMATIC DESIGN FOR THE MONROE LANE STUDENT RESIDENCE PROJECT

RESOLVED that the schematic design, dated April 14, 2000, and prepared by Mitchell/Matthews Architects of Charlottesville, for the Monroe Lane Student Residence project is approved; and

RESOLVED FURTHER that the project will be presented for further review at the preliminary design level of development.

II.A. Vice President's Remarks

ACTION REQUIRED: None

DISCUSSION: Rotunda and Lawn Improvement Projects. The Vice President for Management and Budget will report on three projects that will begin in June and be completed in September 2000.

Terrace Waterproofing: The terraces over the Rotunda wings are flagstone walking surfaces surrounded by marble balustrades. They have leaked for years. We regularly patch plaster on the interior walls and ceilings in the offices below to hide the damage. We have been concerned, however, that the moisture will eventually deteriorate the masonry and steel supporting the roofs. We plan to phase the repairs over four summers beginning with the SW Wing. The NW Wing will be completed next summer, the NE Wing the following summer, and the SE Wing during the summer of 2003.

Handicap Ramp: A handicap ramp will be installed that will connect the SW Wing of the Rotunda with the upper terrace of the Lawn which is currently inaccessible.

Irrigation System: A new irrigation system will be installed on the upper Lawn. The installation of a new system on the lower Lawn will take place during the Summer of 2002 after the brick water proofing projects on Cocke and Old Cabell Halls have been completed.

We are aware of the disruption these projects will have on pedestrian access to the Rotunda. Facilities Management is developing phasing plans and a signage system for rerouting traffic to the Rotunda. Individuals working and living in the Academical Village will be kept informed of the work.

II.B. Miscellaneous Reports

ACTION REQUIRED: None

DISCUSSION: These are reports which are provided to the Buildings and Grounds Committee at each meeting.

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