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Agenda and Item Summary
Audit Committee
June 16, 2000
11:15 — 11:30 a.m.
East Oval Room, The Rotunda

Committee Members:

Elizabeth A. Twohy, Chair
Timothy B. Robertson
Benjamin P.A. Warthen
James C. Wheat, III
John P. Ackerly, III, Ex Officio

AGENDA

  1. ACTION ITEM (Ms. Deily) (10 mins)
    • Audit Schedule, 2000 - 2001 4

    B. INFORMATION REPORT (Mr. Sandridge)(05 mins)

      • University Compliance 6

    BOARD MEETING:June 16, 2000

    COMMITTEE:Audit

    AGENDA ITEM:A. Audit Schedule

    BACKGROUND: Ms. Deily will present the proposed audit schedule for the 2000-2001 Fiscal Year. This schedule has been developed based on input from audit management, risk assessment models, and analyses of work performed in prior years. Emphasis has been placed on expense reduction/

    revenue enhancement opportunities.

    ACTION REQUIRED: Approval by the Audit Committee and the Board of Visitors.

    APPROVAL OF AUDIT SCHEDULE

    RESOLVED that the Audit Schedule for Fiscal Year 2000-2001, is approved as recommended by the Audit Committee.

    Determination of Hours Available

    for 2000 - 2001 Audit Projects

     

    Total

    Total Hours Available

    27,040

    Less:

    Vacancies

    360

    Sub-Total

    26,680

    Professional

    Development

    1,200

    Vacations and Holidays

    3,028

    Sick & School Leave

    948

    Travel

    206

    Other Activities

      • Office and Personnel administration
    • Committee & council meetings

    3,033

    Hours Available for Audit Projects

    18,265

    Allocation of Hours Available

    for Audit Projects

    Fiscal Year 2000 - 2001

     

    Total

    Hours Available for Audit Projects

    18,265

    Less:

    Wrap-up of FY 99 - 00 Audit

    Schedule

    350

    Unscheduled Audits/Special

    Requests

    880

    DSIA Hotline Projects

    900

    Systems Development & Consulting

    506

    Process Simplification/

    Operational Services

    700

    Board Preparation & Mtgs

    260

    IT Support of Projects/

    Activities

    120

    General Project Support/

    Supervision

    1,004

    Hours Available for Scheduled Audit Projects

    13,545

    2000 - 2001 Audit Schedule

    UNIVERSITY

    DEPARTMENT/DIVISION

    BUDGETED

    HOURS

    PROVOST ACTIVITIES

     

    Center for University Programs

    350

    Special Collections Library

    150

       

    STUDENT AFFAIRS ACTIVITIES

     

    Financial Aid

    500

       

    ADMINISTRATION & SUPPORT SERVICES

     

    Payroll

    800

    Facilities Management

    500

    Financial Administration

    500

    Housing

    500

    Human Resources

    500

    Bursar’s Office

    500

       

    INFORMATION TECHNOLOGY

     

    Computer Security Policies

    200

    Technical Services Change Control

    125

    Tape Library

    300

    Development

    200

       

    ATHLETICS

     

    NCAA Compliance

    550

    Game Settlements — Football

    40

       

    FOLLOW-UP

    90

       

    INTEGRATED SYSTEMS PROJECT

    1,000

       

    PHYSICAL INVENTORIES

     

    University Bookstore/Cavalier Computers FY00

    200

    University Bookstore/Cavalier Computers FY01

    60

    UNIVERSITY DIVISION TOTALS

    7,065

    2000 - 2001 Audit Schedule

    HEALTH SYSTEM

    DEPARTMENT/DIVISION

    BUDGETED

    HOURS

    PATIENT CARE ACTIVITIES

     

    Anesthesiology

    400

    Dermatology

    400

    Otolaryngology

    400

    Patient Assistance Services

    800

    Psychiatric Services

    600

       

    ADMINISTRATION & SUPPORT ACTIVITIES

     

    Biomolecular Research Facility

    450

    Comparative Medicine

    400

    Medicare Outpatient Reimbursement

    650

    Outpatient Bill Review

    500

    Provider Based Clinics

    600

       

    INFORMATION TECHNOLOGY

     

    Peoplesoft — HR/Payroll

    120

    Transaction Editing System

    600

       

    FOLLOW-UP

    400

       

    PHYSICAL INVENTORIES

     

    Central Services

    80

    Pharmacies

    80

    HEALTH SYSTEM DIVISION TOTALS

    6,480

       
       

    UNIVERSITY & HEALTH SYSTEM TOTAL

    13,545

    AGENDA ITEM:B. University Compliance

    BACKGROUND: Mr. Sandridge will report on steps being taken to address compliance issues for the University’s Academic Division.

    ACTION REQUIRED:None

    Mr. Rector, I move that the Audit Committee of the Board of Visitors of the University of Virginia go into Executive session for the purpose of discussing and considering with General Counsel reports and Recommendations of the University Auditor related to the recently completed performance evaluations of certain University departments and programs, where performance of employees and proprietary business related data of the Medical Center will be discussed, as permitted by Section 2.1-344 (A) (1) and (7) of the Code of Virginia.

    AUDIT COMMITTEE
    (Executive Session)
    Friday, June 16, 2000
    11:30 — 11:45 a.m.
    East Oval Room, The Rotunda

    AGENDA

    • Reports and recommendations of the University Auditor regarding performance evaluations of University departments and programs, which will necessarily involve discussion of the performance of specific employees, as provided for in Section 2.1-344 (A) (1) and (7) of the Code of Virginia

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