B.
INFORMATION REPORT (Mr. Sandridge) (05 mins)
BOARD
MEETING: June 16, 2000
COMMITTEE: Audit
AGENDA
ITEM: A. Audit Schedule
BACKGROUND:
Ms. Deily will present the proposed audit schedule for the 2000-2001
Fiscal Year. This schedule has been developed based on input from
audit management, risk assessment models, and analyses of work
performed in prior years. Emphasis has been placed on expense
reduction/
revenue
enhancement opportunities.
ACTION
REQUIRED: Approval by the Audit Committee and the Board of
Visitors.
APPROVAL
OF AUDIT SCHEDULE
RESOLVED
that the Audit Schedule for Fiscal Year 2000-2001, is approved
as recommended by the Audit Committee.
Determination
of Hours Available
for
2000 - 2001 Audit Projects
|
|
Total
|
|
Total Hours Available
|
27,040
|
|
Less:
Vacancies
|
360
|
|
Sub-Total
|
26,680
|
|
Professional
Development
|
1,200
|
|
Vacations and Holidays
|
3,028
|
|
Sick & School Leave
|
948
|
|
Travel
|
206
|
|
Other Activities
- Office and Personnel
administration
- Committee & council
meetings
|
3,033
|
|
Hours Available for Audit
Projects
|
18,265
|
Allocation
of Hours Available
for
Audit Projects
Fiscal
Year 2000 - 2001
| |
Total
|
|
Hours Available
for Audit Projects
|
18,265
|
|
Less:
Wrap-up of FY 99
- 00 Audit
Schedule
|
350
|
|
Unscheduled Audits/Special
Requests
|
880
|
|
DSIA Hotline Projects
|
900
|
|
Systems Development
& Consulting
|
506
|
|
Process Simplification/
Operational Services
|
700
|
|
Board Preparation
& Mtgs
|
260
|
|
IT Support of Projects/
Activities
|
120
|
|
General Project
Support/
Supervision
|
1,004
|
|
Hours Available
for Scheduled Audit Projects
|
13,545
|
2000
- 2001 Audit Schedule
UNIVERSITY
|
DEPARTMENT/DIVISION
|
BUDGETED
HOURS
|
|
PROVOST ACTIVITIES
|
|
|
Center for University Programs
|
350
|
|
Special Collections Library
|
150
|
| |
|
|
STUDENT AFFAIRS
ACTIVITIES
|
|
|
Financial Aid
|
500
|
| |
|
|
ADMINISTRATION
& SUPPORT SERVICES
|
|
|
Payroll
|
800
|
|
Facilities Management
|
500
|
|
Financial Administration
|
500
|
|
Housing
|
500
|
|
Human Resources
|
500
|
|
Bursar’s Office
|
500
|
| |
|
|
INFORMATION
TECHNOLOGY
|
|
|
Computer Security Policies
|
200
|
|
Technical Services Change
Control
|
125
|
|
Tape Library
|
300
|
|
Development
|
200
|
| |
|
|
ATHLETICS
|
|
|
NCAA Compliance
|
550
|
|
Game Settlements — Football
|
40
|
| |
|
|
FOLLOW-UP
|
90
|
| |
|
|
INTEGRATED
SYSTEMS PROJECT
|
1,000
|
| |
|
|
PHYSICAL INVENTORIES
|
|
|
University Bookstore/Cavalier
Computers FY00
|
200
|
|
University Bookstore/Cavalier
Computers FY01
|
60
|
|
UNIVERSITY DIVISION TOTALS
|
7,065
|
2000
- 2001 Audit Schedule
HEALTH
SYSTEM
|
DEPARTMENT/DIVISION
|
BUDGETED
HOURS
|
|
PATIENT CARE
ACTIVITIES
|
|
|
Anesthesiology
|
400
|
|
Dermatology
|
400
|
|
Otolaryngology
|
400
|
|
Patient Assistance Services
|
800
|
|
Psychiatric Services
|
600
|
| |
|
|
ADMINISTRATION
& SUPPORT ACTIVITIES
|
|
|
Biomolecular Research Facility
|
450
|
|
Comparative Medicine
|
400
|
|
Medicare Outpatient Reimbursement
|
650
|
|
Outpatient Bill Review
|
500
|
|
Provider Based Clinics
|
600
|
| |
|
|
INFORMATION
TECHNOLOGY
|
|
|
Peoplesoft — HR/Payroll
|
120
|
|
Transaction Editing System
|
600
|
| |
|
|
FOLLOW-UP
|
400
|
| |
|
|
PHYSICAL INVENTORIES
|
|
|
Central Services
|
80
|
|
Pharmacies
|
80
|
|
HEALTH SYSTEM DIVISION TOTALS
|
6,480
|
| |
|
| |
|
|
UNIVERSITY & HEALTH SYSTEM
TOTAL
|
13,545
|
AGENDA
ITEM: B. University Compliance
BACKGROUND:
Mr. Sandridge will report on steps being taken to address compliance
issues for the University’s Academic Division.
ACTION
REQUIRED: None
Mr.
Rector, I move that the Audit Committee of the Board of Visitors
of the University of Virginia go into Executive session for the
purpose of discussing and considering with General Counsel reports
and Recommendations of the University Auditor related to the recently
completed performance evaluations of certain University departments
and programs, where performance of employees and proprietary business
related data of the Medical Center will be discussed, as permitted
by Section 2.1-344 (A) (1) and (7) of the Code of Virginia.
AUDIT
COMMITTEE
(Executive Session)
Friday, June 16, 2000
11:30 — 11:45 a.m.
East Oval Room, The Rotunda
AGENDA
- Reports
and recommendations of the University Auditor regarding performance
evaluations of University departments and programs, which
will necessarily involve discussion of the performance of
specific employees, as provided for in Section 2.1-344 (A)
(1) and (7) of the Code of Virginia
