Audit Committee
June 16, 2000
11:15 — 11:30 a.m.
East Oval Room, The Rotunda
Committee Members:
Elizabeth
A. Twohy, Chair
Timothy B. Robertson
Benjamin P.A. Warthen
James C. Wheat, III
John P. Ackerly, III, Ex Officio
AGENDA
- ACTION ITEM (Ms. Deily) (10 mins)
- Audit Schedule, 2000 - 2001 4
- University Compliance 6
- Office and Personnel administration
- Committee & council meetings
- Reports and recommendations of the University Auditor regarding performance evaluations of University departments and programs, which will necessarily involve discussion of the performance of specific employees, as provided for in Section 2.1-344 (A) (1) and (7) of the Code of Virginia
B. INFORMATION REPORT (Mr. Sandridge)(05 mins)
BOARD MEETING:June 16, 2000
COMMITTEE:Audit
AGENDA ITEM:A. Audit Schedule
BACKGROUND: Ms. Deily will present the proposed audit schedule for the 2000-2001 Fiscal Year. This schedule has been developed based on input from audit management, risk assessment models, and analyses of work performed in prior years. Emphasis has been placed on expense reduction/
revenue enhancement opportunities.
ACTION REQUIRED: Approval by the Audit Committee and the Board of Visitors.
APPROVAL OF AUDIT SCHEDULE
RESOLVED that the Audit Schedule for Fiscal Year 2000-2001, is approved as recommended by the Audit Committee.
Determination of Hours Available
for 2000 - 2001 Audit Projects
Total |
|
Total Hours Available |
27,040 |
Less: Vacancies |
360 |
Sub-Total |
26,680 |
Professional Development |
1,200 |
Vacations and Holidays |
3,028 |
Sick & School Leave |
948 |
Travel |
206 |
Other Activities |
3,033 |
Hours Available for Audit Projects |
18,265 |
Allocation of Hours Available
for Audit Projects
Fiscal Year 2000 - 2001
Total |
|
Hours Available for Audit Projects |
18,265 |
Less: Wrap-up of FY 99 - 00 Audit Schedule |
350 |
Unscheduled Audits/Special Requests |
880 |
DSIA Hotline Projects |
900 |
Systems Development & Consulting |
506 |
Process Simplification/ Operational Services |
700 |
Board Preparation & Mtgs |
260 |
IT Support of Projects/ Activities |
120 |
General Project Support/ Supervision |
1,004 |
Hours Available for Scheduled Audit Projects |
13,545 |
2000 - 2001 Audit Schedule
UNIVERSITY
DEPARTMENT/DIVISION |
BUDGETED HOURS |
PROVOST ACTIVITIES |
|
Center for University Programs |
350 |
Special Collections Library |
150 |
STUDENT AFFAIRS ACTIVITIES |
|
Financial Aid |
500 |
ADMINISTRATION & SUPPORT SERVICES |
|
Payroll |
800 |
Facilities Management |
500 |
Financial Administration |
500 |
Housing |
500 |
Human Resources |
500 |
Bursar’s Office |
500 |
INFORMATION TECHNOLOGY |
|
Computer Security Policies |
200 |
Technical Services Change Control |
125 |
Tape Library |
300 |
Development |
200 |
ATHLETICS |
|
NCAA Compliance |
550 |
Game Settlements — Football |
40 |
FOLLOW-UP |
90 |
INTEGRATED SYSTEMS PROJECT |
1,000 |
PHYSICAL INVENTORIES |
|
University Bookstore/Cavalier Computers FY00 |
200 |
University Bookstore/Cavalier Computers FY01 |
60 |
UNIVERSITY DIVISION TOTALS |
7,065 |
2000 - 2001 Audit Schedule
HEALTH SYSTEM
DEPARTMENT/DIVISION |
BUDGETED HOURS |
PATIENT CARE ACTIVITIES |
|
Anesthesiology |
400 |
Dermatology |
400 |
Otolaryngology |
400 |
Patient Assistance Services |
800 |
Psychiatric Services |
600 |
ADMINISTRATION & SUPPORT ACTIVITIES |
|
Biomolecular Research Facility |
450 |
Comparative Medicine |
400 |
Medicare Outpatient Reimbursement |
650 |
Outpatient Bill Review |
500 |
Provider Based Clinics |
600 |
INFORMATION TECHNOLOGY |
|
Peoplesoft — HR/Payroll |
120 |
Transaction Editing System |
600 |
FOLLOW-UP |
400 |
PHYSICAL INVENTORIES |
|
Central Services |
80 |
Pharmacies |
80 |
HEALTH SYSTEM DIVISION TOTALS |
6,480 |
UNIVERSITY & HEALTH SYSTEM TOTAL |
13,545 |
AGENDA ITEM:B. University Compliance
BACKGROUND: Mr. Sandridge will report on steps being taken to address compliance issues for the University’s Academic Division.
ACTION REQUIRED:None
Mr. Rector, I move that the Audit Committee of the Board of Visitors of the University of Virginia go into Executive session for the purpose of discussing and considering with General Counsel reports and Recommendations of the University Auditor related to the recently completed performance evaluations of certain University departments and programs, where performance of employees and proprietary business related data of the Medical Center will be discussed, as permitted by Section 2.1-344 (A) (1) and (7) of the Code of Virginia.
AUDIT
COMMITTEE
(Executive Session)
Friday, June 16, 2000
11:30 — 11:45 a.m.
East Oval Room, The Rotunda
AGENDA