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Agenda and Item Summary
Buildings and Grounds Committee
June 17, 2000
8:30 a.m. — 9:15 a.m.
East Oval Room, The Rotunda


Committee Members:

James C. Wheat, III, Chair

William G. Crutchfield, Jr.Terence P. Ross

William H. Goodwin, Jr.Benjamin P.A. Warthen

Stephen S. Phelan, Jr.John P. Ackerly, III, Ex Officio


AGENDA

I.CONSENT AGENDA (Ms. Sheehy)(15 mins.)

    1. Architect Selection, Campbell Hall Addition1
    2. Architect Selection, Hospital Expansion1
    3. Architect Selection, Medical Research
    4. Building #62

    5. Architectural Design Guidelines, Campbell
    6. Hall Addition2

    7. Architectural Design Guidelines, Medical
    8. Research Building #63

    9. Demolition of Vyssotsky Cottage Garage4
      • Fiscal Impact Statement7
    10. Demolition of Faulkner Carriage House Garage9
      • Fiscal Impact Statement11


II.ACTION ITEMS (Ms. Sheehy)

      1. Preliminary Design, Monroe Lane Student(15 mins.)
      2. Residence13

      3. VDOT Agreement, Emmet Street Bridge( 5 mins.)14

III.REPORTS BY THE VICE PRESIDENT FOR MANAGEMENT

    AND BUDGET (Ms. Sheehy)

    A.Vice President’s Remarks(10 mins.)15

        • Groundswalk
        • Arts Precinct Design Issues

    B.Miscellaneous Reports16

      1. Major Projects
      2. Professional Services Contracts
      3. Pavilions

    BOARD OF VISITORS CONSENT AGENDA

    A.ARCHITECT SELECTION, CAMPBELL HALL ADDITION: Approval of architect selection.

    The architect for the Campbell Hall Addition will be presented for consideration by the Buildings and Grounds Committee. The architect selection process has begun, and will be completed prior to the June meeting. The project constructs a 11,000 gross square feet addition to Campbell Hall, the School of Architecture. The addition will create a new entrance to the School, and will include review and exhibition spaces, seminar rooms, faculty offices, and support facilities. We recommend the selection of _________________ of _____________, ____________.

    ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors

    APPROVAL OF ARCHITECT SELECTION FOR CAMPBELL HALL ADDITION PROJECT

    RESOLVED that _______________________ of __________, _____ is approved for the performance of architectural and engineering services for the Campbell Hall Addition project.

    B.ARCHITECT SELECTION, HOSPITAL EXPANSION: Approval of architect selection.

    The architect for the Hospital Expansion will be presented for consideration by the Buildings and Grounds Committee. The project was approved by the Board as a part of the 2000-2002 Six-Year Capital Outlay Plan. It constructs an addition to the University Hospital and the Primary Care Center to accommodate the Heart Center, Radiology Department, surgical operating suites, and clinical laboratories. We recommend the selection of RTKL Associates, Inc. of Baltimore, Maryland.

    ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors

    APPROVAL OF ARCHITECT SELECTION FOR HOSPITAL EXPANSION PROJECT

    RESOLVED that RTKL Associates, Inc. of Baltimore, Maryland is approved for the performance of architectural and engineering services for the Hospital Expansion project.

    C.ARCHITECT SELECTION, MEDICAL RESEARCH BUILDING #6: Approval of architect selection.

    The architect for the Medical Research Building #6 will be presented for consideration by the Buildings and Grounds Committee. The project constructs a 156,000 gross square feet state-of-the art wet lab research building for the School of Medicine. It will be located between the Biomedical Engineering and Medical Science Research Building, which is currently under construction, and Medical Research Building #4. We recommend the selection of Henningson, Durham, and Richardson of Alexandria, Virginia. This firm, in association with Kallman McKinnel & Wood Architects of Boston, Massachusetts, is the architect for the Biomedical Engineering and Medical Science Research Building. Since the Medical Research Building #6 will be designed to match the Biomedical Engineering and Medical Science Research building, engaging the same team for professional services is both logical and cost effective.

    ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors

    APPROVAL OF ARCHITECT SELECTION FOR MEDICAL RESEARCH BUILDING #6 PROJECT

    RESOLVED that Henningson, Durham, and Richardson of Alexandria, Virginia is approved for the performance of architectural and engineering services for the Medical Research Building #6 project.

    D.ARCHITECTURAL DESIGN GUIDELINES, CAMPBELL HALL ADDITION: Approval of architectural design guidelines

    The project constructs a 11,000 gross square feet addition to Campbell Hall. The addition will create a new entrance to the School of Architecture and will include review and exhibition spaces, seminar rooms, faculty offices, and support facilities.

    ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors

    APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR CAMPBELL HALL ADDITION PROJECT

    RESOLVED that the architectural design guidelines, dated June 17, 2000, prepared by the Architect for the University, for the Campbell Hall Addition project are approved; and

    RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

    Campbell Hall Addition Project

    Architectural Design Guidelines

    June 17, 2000

    Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia, adopted by the Board of Visitors on May 21, 1991. The Vision Statement shall be the primary reference for the overall design and planning of the Project.

    As proposed in the 1999 feasibility study, this approximately 11,000 square foot addition to Campbell Hall will be the major public entrance to the School of Architecture and an important entrance also to the developing Arts Precinct opening out to the north of Campbell Hall.

    The site fronts on an existing Plaza, currently defined by the side and back walls of three-story brick buildings (which will incidentally screen views of the new building from Rugby Road). It is planned that this Plaza will be expanded to form a major north-south link in the new Groundswalk, which traverses this eastern edge of the Arts Precinct. Consideration must be given to the nature and function of this critically important new boundary to the Plaza. Vehicular access and service to Campbell Hall will be unchanged by this addition.

    The surrounding context of three-story brick buildings calls for a new structure of comparable language in height, scale, massing, fenestration, and exterior cladding materials.

    E.ARCHITECTURAL DESIGN GUIDELINES, MEDICAL RESEARCH BUILDING #6: Approval of architectural design guidelines

    The project constructs a 156,000 gross square feet state-of-the art wet lab research building for the School of Medicine. It will be located between the Biomedical Engineering and Medical Science Research Building, which is currently under construction, and Medical Research Building #4.

    ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors

    APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR MEDICAL RESEARCH BUILDING #6 PROJECT

    RESOLVED that the architectural design guidelines, dated June 17, 2000, prepared by the Architect for the University, for the Medical Research Building #6 project are approved; and

    RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

    Medical Research Building #6

    Architectural Design Guidelines

    June 17, 2000

    Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia, adopted by the Board of Visitors on May 21, 1991. The Vision Statement will be the primary reference for the overall design and planning of the project.

    The project will be located on the expansion site that was designated on the approved plans for the Biomedical Engineering and Medical Science Research Building (MR-5), which was approved by the Board of Visitors in 1998, and is currently under construction. This site is at the southeast end of the MR-5 building. The new building will be perpendicular to the MR-5 building, running between MR-5 and the Medical Research Building #4. The structures will create a large rectilinear open space.

    The building’s floor plans, laboratory and lab office modules, and overall layout will be based on the design for the MR-5 building with accommodations made, as needed, for specific site conditions. The building’s exterior massing, fenestration, windows, details, and materials will match those of the MR-5 building so that it will appear as a seamless extension.

    F.DEMOLITION OF VYSSOTSKY COTTAGE GARAGE: Approval to remove the Vyssotsky Cottage Garage

    The garage at the Vyssotsky Cottage, which is located near the McCormick Astronomical Observatory on Observatory Mountain, is a 300 GSF, single story, wood frame structure built in 1945. The structure is in poor condition. It has not been used for several years, and is deteriorating. Since the University has no planned use for the structure and since renovation is not a viable option, the University recently initiated the state approval process for its demolition. The Art and Architectural Review Board and the Department of Historic Resources have both responded, and do not object to the demolition proposal.

    ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

    APPROVAL TO REMOVE VYSSOTSKY COTTAGE GARAGE

    WHEREAS, the University owns a small garage (FAACS Building Number: 207-2355) at the McCormick Astronomical Observatory on the University of Virginia’s Observatory Hill (Mount Jefferson) in Albemarle County; and

    WHEREAS, this structure has not been used for several years; and

    WHEREAS, the Governor of Virginia delegated to the Board of Visitors, pursuant to Executive Order Number Thirty-Four (98), dated November 10, 1998, the authority of the Governor to approve the removal of buildings on state property, with the advice and counsel of the Art and Architectural Review Board, and the review of the Department of Historic Resources; and

    WHEREAS, the Art and Architectural Review Board and the Department of Historic Resources have approved the removal of this structure;

    RESOLVED that the removal of the Vyssotsky Cottage Garage, 207-2355, is approved by the Board of Visitors; and

    RESOLVED FURTHER that the Executive Vice President and Chief Operating Officer is authorized to execute any and all documents pertaining to the removal of the aforementioned building, and that the said officer ensure that the required report regarding the building removal is sent to the Department of General Services.

    UNIVERSITY OF VIRGINIA

    FISCAL IMPACT STATEMENT

    PROJECT/PROPOSED BOARD OF VISITORS ACTION: Approval for demolition of Vyssotsky Cottage Garage on Observatory Mountain.

    DESCRIPTION: This small structure is located adjacent to the Vyssotsky Cottage on Observatory Mountain. It is not in use at the present time due to its condition and the University envisions no future uses for it. It is not historically or culturally significant and the Architectural Review Board has consented to its demolition and removal.

    FISCAL IMPACT: The estimated cost of demolition and removal is $1,000. The costs to rehabilitate the structure exceed demolition costs.

    STRATEGIC IMPLICATIONS: None.

    CONCLUSION: The University of Virginia should proceed with the demolition and removal of the Vyssotsky Cottage Garage. It represents a hazard in its present condition and it presents no opportunities for future use.

    RECOMMEND APPROVAL OF BOARD ACTION:

    G.DEMOLITION OF FAULKNER CARRIAGE HOUSE GARAGE: Approval to remove the Faulkner Carriage House Garage

    The Faulkner Carriage House Garage is a 495 GSF, single story, wood frame structure built in 1920. The structure is in fair condition, and is currently used to house tractors. The demolition of this marginal structure is required to accommodate the Addition to the White Burkett Miller Center for Public Affairs. The Art and Architectural Review Board and the Department of Historic Resources do not object to the demolition of this structure.

    ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

    APPROVAL TO REMOVE FAULKNER CARRIAGE HOUSE GARAGE

    WHEREAS, the University owns a small garage (FAACS Building Number: 207-2611) behind Faulkner House on Old Ivy Road in Albemarle County; and

    WHEREAS, this structure must be demolished to allow for development associated with the addition to the White Burkett Miller Center for Public Affairs; and

    WHEREAS, the Governor of Virginia delegated to the Board of Visitors, pursuant to Executive Order Number Thirty-Four (98), dated November 10, 1998, the authority of the Governor to approve the removal of buildings on state property, with the advice and counsel of the Art and Architectural Review Board, and the review of the Department of Historic Resources; and

    WHEREAS, the Art and Architectural Review Board and the Department of Historic Resources have approved the removal of this structure;

    RESOLVED that the removal of the Faulkner Carriage House Garage, 207-2611, is approved by the Board of Visitors; and

    RESOLVED FURTHER that the Executive Vice President and Chief Operating Officer is authorized to execute any and all documents pertaining to the removal of the aforementioned building, and that the said officer ensure that the required report regarding the building removal is sent to the Department of General Services.

    UNIVERSITY OF VIRGINIA

    FISCAL IMPACT STATEMENT

    PROJECT/PROPOSED BOARD OF VISITORS ACTION: Approval for the demolition of the Miller Center Carriage House Garage.

    DESCRIPTION: As part of the Miller Center’s planned expansion, the subject structure, a small carriage house garage, has been recommended for demolition. Presently used as a tractor shed, it has no known historic or cultural value.

    FISCAL IMPACT: The estimated cost of demolition and removal is $1,000. These expenses will be borne as part of the costs for constructing the Miller Center’s new wing.

    STRATEGIC IMPLICATIONS: The structure is being demolished to make possible the addition to the Miller Center. The Board has assented to the Center’s expansion and design at prior meetings, the most recent presentation of which occurred in April,2000.

    CONCLUSION: The University of Virginia should proceed with the demolition and removal of the carriage house garage at the Miller Center.

    RECOMMEND APPROVAL OF BOARD ACTION:

    Leonard W. Sandridge

    AGENDA ITEM:II.A. Preliminary Design, Monroe Lane

    Student Residence

    30,000 GSF New Construction

    17,300 GSF Demolition

    $4,800,000 Bonds

    $2,200,000 Housing Revenues

    $7,000,000 Total Budget

    BACKGROUND: The Monroe Lane Student Residence project replaces the Gildersleeve Apartment building with a larger, more flexible student residence facility. The new building will house 80 students and provide space for faculty/advisor apartments, kitchen and dining areas, and meeting rooms and lounges. The selection of Mitchell/Matthews Architects of Charlottesville as the project architect was approved by the Board on May 29, 1998. The architectural design guidelines and the demolition of the Gildersleeve Apartment building and its two adjacent residences were approved on February 25, 2000. The schematic design was approved on April 14, 2000.

    DISCUSSION: Mitchell/Matthews Architects, in conjunction with Facilities Management and the Architect for the University, have developed the preliminary design which Mr. Anderson will review with the Committee.

    ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors

    APPROVAL OF PRELIMINARY DESIGN FOR MONROE LANE STUDENT RESIDENCE PROJECT

    RESOLVED that the preliminary design, dated June 17, 2000, and prepared by Mitchell/Matthews Architects of Charlottesville, for the Monroe Lane Student Residence project is approved for further development and construction.

    AGENDA ITEM:II.B. VDOT Agreement, Emmet Street Bridge

    BACKGROUND: At its June 15, 1999 meeting the Committee approved a conceptual plan for the first phase of the Groundswalk which includes a prefabricated bridge with stone or brick abutments and a connecting walk to the Lambeth Colonnade. The budget is $3.2 million with $1 million provided by a Federal TEA-21 grant, which is administered by Virginia Department of Transportation (VDOT) and $2.2 million provided by the University. The state authorization for this project will be effective on July 1, 2000.

    DISCUSSION: In accordance with VDOT construction allocation procedures, the University must request by resolution that VDOT establish an urban system highway project for the construction of the pedestrian and bicycle bridge over Emmet Street.

    ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors

    APPROVAL OF VDOT AGREEMENT, EMMET STREET BRIDGE

    WHEREAS, in accordance with Virginia Department of Transportation construction allocation procedures, it is necessary that a request by resolution be made in order that the Department program an urban highway project at the University of Virginia in the City of Charlottesville;

    RESOLVED, that the University of Virginia requests the Virginia Department of Transportation to establish an urban system highway project to provide a pedestrian and bicycle bridge over Emmet Street (near Massie Road) and associated roadway improvements, a distance of approximately 2400 feet; and

    RESOLVED FURTHER, that the University of Virginia agrees to pay its share of the total cost for preliminary engineering and construction of this project in accordance with Section 33.1-44

    of the Code of Virginia, and that, if the University subsequently elects to cancel this project, the University agrees to reimburse the Virginia Department of Transportation for the total amount of the cancellation.

    AGENDA ITEM:III.A. Vice President’s Remarks

    ACTION REQUIRED:None

    DISCUSSION:Groundswalk. The Vice President for Management and Budget will provide an update on the Groundswalk project.

    DISCUSSION:Arts Precinct Design Issues. The President will discuss with the Committee design issues that will need to be addressed for the proposed buildings in the Arts Precinct.

    AGENDA ITEM:III.B. Miscellaneous Reports

    ACTION REQUIRED:None

    DISCUSSION: These are reports which are provided to the Buildings and Grounds Committee at each meeting.

    MISCELLANEOUS Reports

    Major Project Status1

    Professional Services Contracts8

    Pavilion Occupancy9

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