Agenda and Item Summary
Committee
On The University of Virginia's College at Wise
June
17, 2000
10:15
- 10:45 a.m.
East
Oval Room, The Rotunda
Committee
Members:
William
G. Crutchfield, Chair Joseph E. Wolfe
Thomas
J. Bliley, Jr. John P. Ackerly, III, Ex Officio
AGENDA
- ACTION
ITEMS (Mr. Lemons)
- Revisions
to the Bylaws (5 mins) 1
- Appointments
to the College Board (5 mins) 2
- REPORT
BY THE CHANCELLOR OF THE UNIVERSITY OF
VIRGINIA'S
COLLEGE AT WISE (Mr. Lemons)
- Chancellor's
Remarks and Presentation of (20 mins) 4
the
Samuel R. Crockett Award
AGENDA ITEM SUMMARY
AGENDA
ITEM: I.A. Board Bylaws
BACKGROUND:
The bylaws of the Board of The University of Virginia's College
at Wise were adopted on June 17, 1998, and approved by the Board
of Visitors on October 8, 1998. The purpose of the bylaws is to
provide an outline of the Board's responsibilities and its procedures
for organization.
DISCUSSION:
A routine review of the bylaws and an action by the General Assembly
revealed several possible changes to the Board's bylaws. The chair,
the clerk, and the chancellor met to conduct this review at the
request of the Nominating Committee. These changes were reviewed
by the Executive Committee on April 28, 2000, and were approved
by the College's Board on May 12, 2000.
ACTION
REQUIRED: Approval by the Committee on The University of Virginia's
College at Wise and by the Board of Visitors.
APPROVAL
OF REVISIONS TO THE BOARD'S BYLAWS
RESOLVED
that the bylaws of The University of Virginia's College at Wise
Board be approved as amended (see Attachment).
AGENDA
ITEM: I.B. Appointments to The University of
Virginia's
College at Wise Board
BACKGROUND:
The University of Virginia's College at Wise has a local board
that is appointed by the Board of Visitors. This Board has responsibility
for promoting the sound development of the institution in accordance
with policy, as set by the University's President and/or the Rector
and Visitors. The Board also serves in an advisory capacity to
the Chancellor of the College, the President of the University,
and the Board of Visitors on matters pertaining to the College.
DISCUSSION:
The Nominating Committee of The University of Virginia's College
at Wise Board has prepared a slate of nominees for membership
on the College's Board. The Nominating Committee recommends the
following nominees for membership on the College's Board.
- Ms.
Marcia Adams-Gilliam is a native of Norton and resides in
Abingdon. She is a 1982 graduate of the College. Ms. Gilliam
was a distinguished student and a member of the tennis team.
She currently serves on the College's Foundation Board. Ms.
Gilliam is a principal of CSE Financial Services.
- Mr.
Don Green is a native of Wise County and resides in Wise.
He is an alumnus of the College and served as president of
the student body. Mr. Green has had a long association with
the College, having taught as an adjunct professor, currently
serves as president of the Foundation Board, and served as
one of the tri-chairs for the campaign effort. He is the president
of the Black Diamond Savings Bank and is involved in several
small businesses.
- Mr.
Ronnie Montgomery is a native of Lee County. He is an attorney
with offices in Jonesville and Norton. Mr. Montgomery has
been very active in civic life throughout Southwest Virginia
and was recently appointed by the Governor to the Tobacco
Commission. Mr. Montgomery's daughter will matriculate at
the College this coming fall.
- The
Honorable Ford C. Quillen, a Circuit Court Judge, spent more
than two decades serving the region in the Virginia General
Assembly where his leadership was widely recognized across
the Commonwealth. Mr. Quillen was appointed to a one-year
seat on the inaugural board, and the Nominating Committee
recommends him for a four-year term.
- Mr.
Henry R. Winkler is president emeritus of the University of
Cincinnati. He is formerly the executive vice president and
provost of Rutgers University. Mr. Winkler was appointed to
a one-year seat on the inaugural board, and the Nominating
Committee recommends him for a four-year term.
ACTION
REQUIRED: Approval by the Committee on the University of Virginia's
College at Wise and by the Board of Visitors.
APPOINTMENTS
TO THE UNIVERSITY OF VIRGINIA'S COLLEGE AT WISE BOARD
RESOLVED
that Ms. Marcia Adams-Gilliam, Mr. Don Green, Mr. Ronnie Montgomery,
Mr. Ford C. Quillen, and Mr. Henry R. Winkler be appointed to
The University of Virginia's College at Wise Board, for a term
ending June 30, 2004, in accordance with the terms of its bylaws.
AGENDA
ITEM: II. Chancellor’s Report
BACKGROUND:
The Chancellor will report on items of interest to the Committee.
DISCUSSION:
The Chancellor will provide a brief summary of issues at The University
of Virginia’s College at Wise of which the Board should be
aware, but do not require Board action.
ACTION
REQUIRED: None
ATTACHMENT
(Revisions are shown in italics)
BYLAWS
THE
UNIVERSITY OF VIRGINIA'S COLLEGE AT WISE BOARD
The
name of this body is The University of Virginia's College at
Wise Board. The University of Virginia's College at Wise Board
exists to serve the Rector and Visitors of the University of
Virginia in fulfilling its statutory authority over The University
of Virginia's College at Wise.
-
Purpose
and Duties
The
purpose of The University of Virginia's College at Wise Board
is to promote the sound development of the institution in accordance
with policy, as set by the University’s President and/or
the Rector and Visitors. The University of Virginia's College
at Wise Board also serves in an advisory capacity to the Chancellor
of the College, the President of the University, and the Board
of Visitors on matters pertaining to The University of Virginia's
College at Wise.
Actions
taken by the Board of Visitors, raised or proposed by the College,
are preceded by deliberation of The University of Virginia's College
at Wise Board. The Chancellor is responsible for assuring that
there has been deliberation by The University of Virginia's College
at Wise Board on matters brought forward to the Board of Visitors.
- Chancellor
Search Process
In
the event of a vacancy in the chancellorship, the chair of The
University of Virginia's College at Wise Board shall consult with
and seek the advice of the University President, and make recommendations
to the President of persons to serve on the search committee.
The recommendations should include representatives of The University
of Virginia's College at Wise Board, the faculty, the student
body, and the alumni. Upon the establishment of the search committee,
the President shall establish a budget, identify staff for the
committee, and name a chair.
The
search committee, through its chair, shall make a preliminary
report to the President regarding the work of the committee at
the time when the committee is beginning to develop a group of
final candidates. After finalists have been interviewed, the search
committee shall provide a report for The University of Virginia's
College at Wise Board. The report should contain the names of
not more than three candidates, who in the judgment of the search
committee are fully qualified and have a continuing interest in
the chancellorship.
The
University of Virginia's College at Wise Board, following receipt
of the report of the search committee, shall review the candidates
and formally recommend, with its reasons, not more than
three candidates from the search committee’s report for final
consideration by the President. The President shall have responsibility
for designating a nominee for the chancellorship, and making a
recommendation for formal election by the Board of Visitors. On
the operational level, the Chancellor is directly responsible
to the President.
B.
Naming of Campus Facilities
The
University of Virginia's College at Wise Board shall develop its
own policies regarding the naming of campus facilities, and submit
them to the Rector and Visitors for approval. The Chancellor shall
make recommendations to The University of Virginia's College at
Wise Board regarding such actions as appropriate. The University
of Virginia's College at Wise Board shall have responsibility
and authority for the naming of major campus facilities in accordance
with the policy approved by the Board of Visitors.
C.
Establishment of Tuition Rates for Kentucky
Residents
Section
23.7.4:2 (f) of the Code of Virginia provides that The
University of Virginia's College at Wise Board and the Board of
Visitors "may charge reduced tuition to any person enrolled
at The University of Virginia's College at Wise who lives within
a fifty-mile radius of the College, is domiciled in, and is entitled
to in-state tuition charges in the institutions of the higher
learning in Kentucky, if Kentucky has similar reciprocal provisions
for persons domiciled in Virginia." It is the responsibility
of the Chancellor or designee to develop, in consultation with
the University’s chief financial officer, a recommendation
annually for tuition and fee rates for eligible Kentucky students
that is presented for action to The University of Virginia's College
at Wise Board and the Board of Visitors.
D. Other
Duties
The
University of Virginia's College at Wise Board shall also be responsible
for any tasks or other duties delegated to it by the Board of
Visitors or the President of the University.
- Composition
and Appointment
The
University of Virginia's College at Wise Board shall be composed
of not less than nine, and not more than 17 persons, to be appointed
by the Board of Visitors of the University of Virginia upon the
recommendation of the President of the University.
At
least six members shall be residents of the Commonwealth of Virginia,
and at least three shall be alumni of The University of Virginia's
College at Wise. Members of the faculty or staff of The University
of Virginia's College at Wise shall not be eligible for membership
on The University of Virginia's College at Wise Board.
In
addition, the Rector, the Chair of The University of Virginia's
College at Wise Committee of the Board of Visitors, the President
of the University, and the President of The University of Virginia's
College at Wise Alumni Association shall serve as voting ex-officio
members of The University of Virginia's College at Wise Board.
One member of the student body shall serve a one-year term
as a non-voting member of The University of Virginia's College
at Wise Board. The student member shall be selected by the Executive
Committee.
IV. Terms
of Office
Members
shall be appointed to serve terms of four years. Terms shall be
staggered to provide continuity, up to five
members
being appointed each year by the Board of Visitors. The Board
of Visitors may make appointments of fewer than four-year terms
to fill unexpired vacancies and when changing the number of members
of The University of Virginia's College at Wise Board. No one
shall serve more than two consecutive, full terms.
Terms
shall commence July 1, and end on June 30.
V. Officers,
Organization, Executive Committee
At
the last regular meeting of the year, The University of Virginia's
College at Wise Board shall elect a chair, vice chair, secretary,
and executive committee. The chair shall be elected for a
two-year term. The vice chair shall
be elected for a one-year term and shall not serve successive
terms. The secretary shall be elected for a term of one year.
The executive committee shall consist of two voting Board members
who shall serve with the chair, vice chair, and secretary for
a one-year term.
The
chair shall call all meetings of the Board, and shall be the presiding
officer. The chair shall have such powers and duties as may be
assigned to her/him from time to time by the President and Board
of Visitors. The vice chair shall serve in the absence of the
chair. The secretary shall have responsibility for working with
the clerk to maintain a record of the proceedings of all meetings.
The
executive committee shall meet upon the call of the chair, and
between meetings of the Board, it shall be vested with the powers
and duties of the full Board. All such actions taken by the executive
committee between meetings of The University of Virginia's College
at Wise Board shall be reported to the full Board at the next
annual or regular meeting. If confirmation is required, the action
shall be confirmed and approved by the Board at that time. The
executive committee shall annually recommend a slate of officers
to the Board.
The
chair shall appoint a nominating committee consisting of four
members of the Board who shall recommend names to be forwarded
to the Board of Visitors for consideration as members of this
Board.
Annually,
The University of Virginia's College at Wise Board, upon recommendation
of the Chancellor, shall elect a member of the College staff to
serve as Clerk of the Board. The Clerk shall attend all meetings,
and shall draft minutes of all proceedings. The Clerk shall work
with The University of Virginia's College at Wise Board secretary
in finalizing minutes of all proceedings for action by the full
Board, and shall assist The University of Virginia's College at
Wise Board in the discharge of its duties.
- Committees
of The University of Virginia's College at Wise
Board
The
University of Virginia's College at Wise Board may establish and
charge such committees as may be necessary, proper, or convenient
to carry out its duties. Additionally, The University of Virginia's
College at Wise Board may, upon the recommendation of the chancellor,
establish advisory bodies to engage other citizens in support
of the College, its mission, and its programs.
VII. Meetings
Meetings
shall be of three kinds: an annual meeting, at least two regular
meetings, and special meetings as called. The University of Virginia's
College at Wise Board shall hold one annual meeting in each fiscal
year on the campus of The University of Virginia's College at
Wise at a time to be determined by the executive committee. At
the annual meeting, The University of Virginia's College at Wise
Board shall receive a report from the Chancellor of The University
of Virginia's College at Wise on the state of the College and
review and decide on such other matters as may come before it.
There
shall be such regular meetings as The University of Virginia's
College at Wise Board may determine. The executive committee shall
determine the time, date, and place of such meetings. Special
meetings may be called by the chair or upon the request of five
voting members. A quorum of the Board for the conduct of
business shall consist of six voting members. For meetings of
the executive committee a quorum shall consist of three voting
members.
Notice
of the annual meeting and all regular meetings of The University
of Virginia's College at Wise Board shall be given at least 10
days in advance of the meeting. Notice of all special meetings
shall be given at least five days in advance of such special meeting
unless waived in writing by each member of the Board. Notice of
meetings shall be provided by mail at the direction of the chair.
VIII.
Compliance with the Commonwealth’s Freedom of Information
Act
The
University of Virginia's College at Wise Board is a public body
and as a result must comply with the Commonwealth of Virginia’s
Freedom of Information Act.
IX.
Amendments to Bylaws
The Board of Visitors has the authority to effect changes in these
Bylaws. Upon reasonable notice, recommendations for changes
may come from The University of Virginia's College at Wise Board,
or from the Board or Visitors. Recommendations from The University
of Virginia's College at Wise Board for changes in the Bylaws
must come as a result of the vote of two-thirds of the members
in attendance at an annual or regular meeting of The University
of Virginia's College At Wise.
X. Revocation
of Previous Bylaws
All previous Bylaws are revoked upon the approval of these Bylaws
by the Board of Visitors.
XI.
Removal of Members
Any member who fails to perform the duties of his or her office
for one year without sufficient cause shown to The University
of Virginia's College at Wise Board, shall at their next meeting
after the end of such year, cause the fact of such failure to
be recorded in the minutes of their proceedings and certify the
same to the Board of Visitors; and the office of such local board
member shall be thereupon vacant.
