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Meeting Information

MEETING OF THE
EXTERNAL AFFAIRS COMMITTEE
October 6, 2000

 

EXTERNAL AFFAIRS COMMITTEE

Friday, October 6, 2000

1:15 — 2:152:45 — 1:45 p.m.

Board Room, The Rotunda

Committee Members:

Timothy B. Robertson, Chair

Thomas J. Bliley, Jr. Gordon F. Rainey, Jr.

Charles M. Caravati, Jr., M.D. Terence P. Ross

Elsie Goodwyn Holland John P. Ackerly III, Ex Officio



AGENDA

  1. CONSENT AGENDA
    • University-Related Foundation Representatives

(Mr. Sweeney to introduce Mr. Leonard W.

Sandridge; Mr. Sandridge to report)

  1. REPORTS BY THE VICE PRESIDENT FOR DEVELOPMENT

(Mr. Sweeney)

    1. Vice President’s Remarks
    1. Assessment, Objectives, Key Issues
    • Performance Assessment
    • Annual Objectives
    • Key Issues
    1. Philanthropic Cash Flow
    2. Campaign Progress
    1. Public Relations Strategy
    2. Web Strategy
    3. Young Alumni Council Report


UNIVERSITY OF VIRGINIA

BOARD OF VISITORS CONSENT AGENDA

UNIVERSITY-RELATED FOUNDATION REPRESENTATIVES — Approves the Board of Visitors representatives to the University-Related Foundations.

ACTION REQUIRED: Approval by the External Affairs Committee and the Board of Visitors

APPROVAL OF THE BOARD OF VISITORS REPRESENTATIVES TO THE GOVERNING BOARDS OF UNIVERSITY-RELATED FOUNDATIONS

 

RESOLVED that the following persons be approved as representatives of the Board of Visitors to the governing boards of the following University-Related Foundations:

 

Alumni Association of the University of Virginia

Gordon F. Rainey, Jr.

   

Alumni Board of Trustees of the University of Virginia Endowment Fund

Robert V. Hatcher, Jr.

   

University of Virginia College Foundation

Timothy B. Robertson

   

University of Virginia’s College at Wise Foundation

Joseph E. Wolfe

   

University of Virginia Curry School of Education Foundation, Inc.

Hovey S. Dabney

   

University of Virginia Darden School Foundation

Lemuel E. Lewis

   

Foundation of the State Arboretum Blandy Experimental Farm

Rebecca D. Kneedler

   

Healthcare Partners, Inc.

Charles M. Caravati, Jr.

   

University of Virginia Health Services Foundation

Harry J. G. van Beek

   

Historic Renovation Corporation

David W. Carr

University of Virginia Law School Alumni Association and Foundation

Mortimer M. Caplin

   

University of Virginia McIntire School of Commerce Foundation

Elizabeth A. Twohy

   

University of Virginia Medical School Alumni Association and Foundation

Charles M. Caravati, Jr.

   

Miller Center Foundation of the University of Virginia

John P. Ackerly, III

   

University of Virginia Patent Foundation

Timothy B. Robertson

   

University of Virginia Foundation and University Real Estate Foundation

John P. Ackerly, III

   

University of Virginia Host Properties, Inc.

Robert G. Butcher, Jr.

 

University Tax Foundation, Inc.

Joseph E. Gibson

   

Virginia Ambulatory Surgery, Inc.

R. Scott Jones

   

Virginia Engineering Foundation, Inc.

James E. Ryan, Jr.

   

Virginia Student Aid Foundation

M. Terry Holland

   

Virginia Urologic Foundation

William D. Steers

   



UNIVERSITY OF VIRGINIA

BOARD OF VISITORS AGENDA ITEM SUMMARY

BOARD MEETING:October 6, 2000

COMMITTEE: External Affairs

AGENDA ITEM:II.A.1. Performance Assessment

BACKGROUND: Every summer, the University Development Office assesses its progress over the previous fiscal year in each of its departments, as well as in comparison to goals established for that year. The Vice President for Development will review Fiscal Year 2000 progress, highlighting statistical data as well as programs and projects completed.

DISCUSSION: Fiscal Year 2000 produced the largest growth in campaign commitments ever. $238 million ($216 million in new gifts and pledges, and $22 million in future support) was raised during the fiscal year, an average of nearly $20 million in outright and future commitments per month. This is a 25% increase in commitments over last year’s "best ever" totals. In addition, the University set a new record for cash flow, with $195 million generated in cash this year. The year was completed with the campaign total at $1.175 billion. Other accomplishments and challenges from the Fiscal Year 2000 assessment will be discussed.

ACTION REQUIRED: None

UNIVERSITY OF VIRGINIA

BOARD OF VISITORS AGENDA ITEM SUMMARY


BOARD MEETING:October 6, 2000

COMMITTEE: External Affairs

AGENDA ITEM:II.A.1. Annual Objectives

BACKGROUND: The University Development Office sets annual performance goals for the coming year, including specific objectives and strategies. The Vice President for Development will highlight goals and tactics for Fiscal Year 2001.

DISCUSSION: The Development Office has set dollar and performance goals for Fiscal Year 2001. The most important goal will be to complete the Campaign by end date December 31, 2000, including a wrap-up of major gifts solicitation and completion of a general solicitation. An ambitious cash flow goal for the year has been set at $146 million. Other goals related to the transition out of the Campaign, to implementation of the public affairs strategy, and to specific initiatives in annual giving, major giving, institutional positioning and marketing will also be discussed.

ACTION REQUIRED: None

UNIVERSITY OF VIRGINIA

BOARD OF VISITORS AGENDA ITEM SUMMARY


BOARD MEETING: October 6, 2000

COMMITTEE: External Affairs

AGENDA ITEM: II.A.1. Key Issues

BACKGROUND: Despite the unprecedented success of the current Campaign and the progress made in attention to public affairs matters, there remain several critical issues that can affect performance in these areas over the next fiscal year. In addition, the actions taken in the coming year will have a dramatic impact on the future strategic direction of the University.

DISCUSSION: The Vice President for Development will address key planning issues related to fund-raising, public affairs, University funding and strategic directions.

ACTION REQUIRED: None


UNIVERSITY OF VIRGINIA

BOARD OF VISITORS AGENDA ITEM SUMMARY


BOARD MEETING: October 6, 2000

COMMITTEE: External Affairs

AGENDA ITEM: II.A.2. Philanthropic Cash Flow

BACKGROUND: A statistical review of fund-raising cash gifts received for the period July 1, 2000 — August 31, 2000. Emphasis will be placed on measuring performance compared to the previous three fiscal years.

DISCUSSION: Cash flow for July 31, 2000 was $9.73 million. This is an 8% increase over last year’s totals at this time.

ACTION REQUIRED: None


UNIVERSITY OF VIRGINIA

BOARD OF VISITORS AGENDA ITEM SUMMARY


BOARD MEETING: October 6, 2000

COMMITTEE: External Affairs

AGENDA ITEM: II.A.3. Campaign Progress

BACKGROUND: The Capital Campaign is the on-going focus of University of Virginia fundraising activities. Progress will be reported through August 31, 2000.

DISCUSSION: At July 31, 2000, the Campaign total raised to date stood at $1.19 billion, with $1.054 billion in gifts and pledges and $136 million in future support. With the Campaign in its final months, statistical analysis of progress to date will allow for projection of end-of-campaign totals.

ACTION REQUIRED: None


UNIVERSITY OF VIRGINIA

BOARD OF VISITORS AGENDA ITEM SUMMARY


BOARD MEETING: October 6, 2000

COMMITTEE: External Affairs

AGENDA ITEM: II.B. Public Relations Strategy

BACKGROUND: Last year, the President charged the Vice President for Development with examining the University’s approach to public affairs and marketing, with the ultimate goal of making recommendations on how the University might improve its approach in this area. The Vice President, with the assistance of a task force headed by News Director Carol Wood, has completed a draft report for review with the Board.

DISCUSSION: The Vice President will discuss briefly the key elements of the draft report, including recommendations on institutional positioning, marketing, web services, the communications community at the University, and institutional organization.

ACTION REQUIRED: None

UNIVERSITY OF VIRGINIA

BOARD OF VISITORS AGENDA ITEM SUMMARY


BOARD MEETING: October 6, 2000

COMMITTEE: External Affairs

AGENDA ITEM: II.C. Web Strategy

BACKGROUND: As part of the discussion concerning coordinating University communications efforts, University Relations and ITC are working on a "web portal" proposal. The portal would be a comprehensive access point to the Internet for University students, staff and faculty.

DISCUSSION: The University already has one of the best institutional web sites in higher education. The next logical step for the University’s web presence is to devise a unified strategy accommodating the needs of the University’s various constituencies. A customized University web portal would have an immediate impact on the institution’s major audiences. The Vice President for Development, aided by the Interim Vice President and Chief Information Officer, will review a proposal to create this single web interface for the University’s functions.

ACTION REQUIRED: None


UNIVERSITY OF VIRGINIA

BOARD OF VISITORS AGENDA ITEM SUMMARY


BOARD MEETING: October 6, 2000

COMMITTEE: External Affairs

AGENDA ITEM: II.D. Young Alumni Council Report

BACKGROUND: The Young Alumni Council of the University of Virginia Alumni Association was created in February 1995. The Council is composed of thirty-six members from the 12 most recent graduating classes. The mission of the Council is to better serve and support recent graduates with programs and communications that are uniquely tailored to young alumni needs and perspective on the University. It seeks to foster and sustain the active involvement of young alumni in the support of the University of Virginia and the Alumni Association. The Council will also act to shepherd the development of volunteers and future leaders in ways that deepen their commitment to the University and prepare them for active roles in alumni affairs.

DISCUSSION: Over the past five years, the Young Alumni Council has developed a variety of substantive initiatives through several Council committees: Programming, Careers/Admissions, Technology, Development and External Relations. A representative from the Young Alumni Council will describe its recent efforts, which include creating a national service project for Virginia alumni; establishing an Alumni Career Advisor; strengthening the Alumni Association’s web presence; studying young alumni giving and recommending approaches to boost giving activity; and diversifying outreach to young alumni.

ACTION REQUIRED: None


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