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UNIVERSITY
OF VIRGINIA BOARD
OF VISITORS
MEETING
OF THE EXTERNAL
AFFAIRS COMMITTEE
SECTION
XIII
Saturday,
January 20, 2001
9:30
00 — 10:159:45 a.m.
Board
Room, The Rotunda
Committee
Members:
Timothy
B. Robertson, Chair
Thomas
J. Bliley, Jr. Gordon F. Rainey, Jr.
Charles
M. Caravati, Jr., M.D. Terence P. Ross
Elsie
Goodwyn Holland John P. Ackerly III, Ex Officio
AGENDA
REPORTS
BY THE VICE PRESIDENT FOR DEVELOPMENT (Mr. Sweeney)
Vice
President’s Remarks
1. Campaign Wrap-up Activities
a. Solicitation
b. Communication
2. Fund-raising
Strategies for 2001
3. Marketing
Initiatives
4. Philanthropic
Cash Flow
5. Campaign
Progress
REPORTS BY THE EXECUTIVE VICE PRESIDENT AND
CHIEF OPERATING OFFICER (Mr. Sandridge)
University
Foundations (Mr. Sweeney to introduce Mr.
Sandridge; Mr. Leonard W. Sandridge, Jr. to report)
AGENDA
ITEM: I.1.a. Solicitation
BACKGROUND:
The objective of the final solicitation strategy is to ensure that
every alumnus, parent and friend has had an opportunity to support
the Campaign for the University of Virginia.
DISCUSSION:
The Vice President will report on activities undertaken by the schools
and units, the regional development office and the annual giving
department to solicit final gifts toward the Campaign totals.
ACTION
REQUIRED: None
AGENDA
ITEM: I.1.b. Communication
BACKGROUND:
The End-of-Campaign Communications Plan has as its goal to: thank
donors to the Campaign; raise awareness in the University community
about how their lives have been improved by the campaign; recognize
donors who have given at exceptional levels; and inform donors about
the achievements of the Campaign.
DISCUSSION:
Various vehicles used to inform and thank donors at different levels
will be discussed. Efforts will be made to recognize donors while
at the same time highlighting new initiatives and on-going institutional
needs.
ACTION
REQUIRED: None
AGENDA
ITEM: I.2. Fund-raising Strategies for 2001
BACKGROUND:
The Campaign for the University of Virginia has set a new standard
for fund-raising. The Virginia 2020 planning initiatives and continuing
institutional needs dictate on-going aggressive development efforts
beyond the end of the Campaign.
DISCUSSION:
The Vice President for Development will discuss strategies for fund-raising
in 2001 and beyond.
ACTION
REQUIRED: None.
AGENDA
ITEM: I.3. Marketing Initiatives
BACKGROUND:
A key approach in the marketing of the University to the public,
and especially to the Commonwealth of Virginia, will be to communicate
more effectively the University’s statewide service initiatives.
A new program of the Vice President for Research and Public Service’s
office is Outreach Virginia: A Guide to Public Service Programs
at UVa.
DISCUSSION:
Laura Hawthorne, Coordinator of Public Service, will discuss and
demonstrate Outreach Virginia, the centralized electronic
gateway for outreach at the University.
ACTION
REQUIRED: None
AGENDA
ITEM: I.4. Philanthropic Cash Flow
BACKGROUND:
A statistical review of fund-raising cash gifts received for the
period July 1, 2000 — November 30, 2000. Emphasis will be placed
on measuring performance compared to the previous three fiscal years.
DISCUSSION:
The most recent audited cash flow figures available are through
October 2000. Cash flow through October stood at $61.8 million,
a 115% increase over last year’s totals at this time. Cash
flow through November will be available for the meeting.
ACTION
REQUIRED: None
AGENDA
ITEM: I.5 Capital Campaign Progress
BACKGROUND:
The Capital Campaign is scheduled to end on December 31, 2000. Progress
will be reported through November 30, 2000.
DISCUSSION:
As of October 2000, Campaign totals stood at $1.256 billion, including
$1.115 billion in outright gifts and pledges, and $141 million in
future support.
ACTION
REQUIRED: None
AGENDA
ITEM: II. Report on University Foundations
BACKGROUND:
The Board of Visitors approved the Policy on University-Related
Foundations on October 9, 1992. The Policy applies to all foundations
that are established and operated for the University's benefit and
that use the University's name and resources. The Policy was designed
to ensure efficiency and accountability of University foundations,
as well as to maintain the foundations' independence and integrity.
At its October 2000 meeting, the Board concurred with specific procedures
to be followed in the administration of the Policy.
The
responsibility to ensure sufficient University monitoring of the
foundations' compliance with the Policy rests with the Assistant
Vice President for Finance. An annual status report on compliance
with the Policy is provided to the Board of Visitors annually.
DISCUSSION:
At the October Board meeting, the Board of Visitors agreed that
the Foundations should provide to the Board an annual report on
their activities. During the year, each foundation also submits
to the Assistant Vice President for Finance certain reports specified
in the Policy, including, but not limited to, minutes of board meetings,
audited financial statements, approved operating budget, amendments
to by-laws and tax returns. The Assistant Vice President for Finance
reviews this information, and any questions are discussed with the
appropriate foundation and brought to the attention of the President
and/or the Executive Vice President. In addition, certain transactions
and activities require approval of the President or his designee,
these approvals are coordinated by the Office of the Assistant Vice
President for Finance.
The
Policy is fulfilling its purposes. It has improved communication
and the flow of information between the foundations and the University.
Foundations have fully cooperated in complying with the requirements
set forth in the Board's Policy.
ACTION
REQUIRED: None
COMPLIANCE WITH THE POLICY ON UNIVERSITY-RELATED FOUNDATIONS
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