Meeting Information
UNIVERSITY OF VIRGINIA BOARD OF VISITORS
MEETING OF THE EXTERNAL AFFAIRS COMMITTEE
SECTION XIII
Saturday, January 20, 2001
9:30 00 — 10:159:45 a.m.
Board
Room, The Rotunda
Committee Members:
Timothy B. Robertson, Chair
Thomas J. Bliley, Jr. Gordon F. Rainey, Jr.
Charles M. Caravati, Jr., M.D. Terence P. Ross
Elsie Goodwyn Holland John P. Ackerly III, Ex Officio
AGENDA
REPORTS BY THE VICE PRESIDENT FOR DEVELOPMENT (Mr. Sweeney)
Vice
President’s Remarks
1. Campaign Wrap-up Activities
a. Solicitation
b. Communication
2.Fund-raising Strategies for 2001
3.Marketing Initiatives
4.Philanthropic Cash Flow
5.Campaign
Progress
REPORTS BY THE EXECUTIVE VICE PRESIDENT AND
CHIEF OPERATING OFFICER (Mr. Sandridge)
University Foundations (Mr. Sweeney to introduce Mr. Sandridge; Mr. Leonard W. Sandridge, Jr. to report)
AGENDA ITEM: I.1.a. Solicitation
BACKGROUND: The objective of the final solicitation strategy is to ensure that every alumnus, parent and friend has had an opportunity to support the Campaign for the University of Virginia.
DISCUSSION: The Vice President will report on activities undertaken by the schools and units, the regional development office and the annual giving department to solicit final gifts toward the Campaign totals.
ACTION REQUIRED: None
AGENDA ITEM: I.1.b. Communication
BACKGROUND: The End-of-Campaign Communications Plan has as its goal to: thank donors to the Campaign; raise awareness in the University community about how their lives have been improved by the campaign; recognize donors who have given at exceptional levels; and inform donors about the achievements of the Campaign.
DISCUSSION: Various vehicles used to inform and thank donors at different levels will be discussed. Efforts will be made to recognize donors while at the same time highlighting new initiatives and on-going institutional needs.
ACTION REQUIRED: None
AGENDA ITEM: I.2.Fund-raising Strategies for 2001
BACKGROUND: The Campaign for the University of Virginia has set a new standard for fund-raising. The Virginia 2020 planning initiatives and continuing institutional needs dictate on-going aggressive development efforts beyond the end of the Campaign.
DISCUSSION: The Vice President for Development will discuss strategies for fund-raising in 2001 and beyond.
ACTION REQUIRED: None.
AGENDA ITEM: I.3.Marketing Initiatives
BACKGROUND: A key approach in the marketing of the University to the public, and especially to the Commonwealth of Virginia, will be to communicate more effectively the University’s statewide service initiatives. A new program of the Vice President for Research and Public Service’s office is Outreach Virginia: A Guide to Public Service Programs at UVa.
DISCUSSION: Laura Hawthorne, Coordinator of Public Service, will discuss and demonstrate Outreach Virginia, the centralized electronic gateway for outreach at the University.
ACTION REQUIRED: None
AGENDA ITEM: I.4.Philanthropic Cash Flow
BACKGROUND: A statistical review of fund-raising cash gifts received for the period July 1, 2000 — November 30, 2000. Emphasis will be placed on measuring performance compared to the previous three fiscal years.
DISCUSSION: The most recent audited cash flow figures available are through October 2000. Cash flow through October stood at $61.8 million, a 115% increase over last year’s totals at this time. Cash flow through November will be available for the meeting.
ACTION REQUIRED: None
AGENDA ITEM: I.5Capital Campaign Progress
BACKGROUND: The Capital Campaign is scheduled to end on December 31, 2000. Progress will be reported through November 30, 2000.
DISCUSSION: As of October 2000, Campaign totals stood at $1.256 billion, including $1.115 billion in outright gifts and pledges, and $141 million in future support.
ACTION REQUIRED: None
AGENDA ITEM: II.Report on University Foundations
BACKGROUND: The Board of Visitors approved the Policy on University-Related Foundations on October 9, 1992. The Policy applies to all foundations that are established and operated for the University's benefit and that use the University's name and resources. The Policy was designed to ensure efficiency and accountability of University foundations, as well as to maintain the foundations' independence and integrity. At its October 2000 meeting, the Board concurred with specific procedures to be followed in the administration of the Policy.
The responsibility to ensure sufficient University monitoring of the foundations' compliance with the Policy rests with the Assistant Vice President for Finance. An annual status report on compliance with the Policy is provided to the Board of Visitors annually.
DISCUSSION: At the October Board meeting, the Board of Visitors agreed that the Foundations should provide to the Board an annual report on their activities. During the year, each foundation also submits to the Assistant Vice President for Finance certain reports specified in the Policy, including, but not limited to, minutes of board meetings, audited financial statements, approved operating budget, amendments to by-laws and tax returns. The Assistant Vice President for Finance reviews this information, and any questions are discussed with the appropriate foundation and brought to the attention of the President and/or the Executive Vice President. In addition, certain transactions and activities require approval of the President or his designee, these approvals are coordinated by the Office of the Assistant Vice President for Finance.
The Policy is fulfilling its purposes. It has improved communication and the flow of information between the foundations and the University. Foundations have fully cooperated in complying with the requirements set forth in the Board's Policy.
ACTION REQUIRED: None
COMPLIANCE WITH THE POLICY ON UNIVERSITY-RELATED FOUNDATIONS
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