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Meeting Information

DOCKET
BOARD OF VISITORS

April 12, 1997

1. CONSENT ITEMS

a. APPROVAL OF THE GRANTING OF AN EASEMENT TO VIRGINIA POWER

The President will propose the adoption of the following resolution:

RESOLVED that the granting of a permanent easement, dated April 12, 1997, to Virginia Power to permit access across property owned by The Rector and Visitors of the University of Virginia is approved;

RESOLVED FURTHER that appropriate officers of the University are authorized to execute said dedication and easement.


b. DELEGATION OF AUTHORITY TO ESTABLISH PARKING FEES

The President will propose the adoption of the following resolution:

RESOLVED by the Board of Visitors that the Executive Vice President and Chief Financial Officer be authorized to establish parking rates for faculty, staff, students, vendors and other persons purchasing parking permits on University Grounds;

RESOLVED FURTHER that the Board of Visitors ratifies all existing parking rates;

RESOLVED FURTHER that this resolution shall supersede any and all previous resolutions pertaining to this matter.


c. INTENT TO ISSUE BONDS FOR THE MEDICAL OFFICE BUILDING

WHEREAS the United States Department of the Treasury has promulgated final regulations in 26 CFR Section 1.150-2 (the "Regulations") governing when the allocation of bond proceeds to reimburse expenditures previously made by a borrower shall be treated as an expenditure of the bond proceeds; and

WHEREAS the Regulations require a declaration of official intent by a borrower to provide evidence that the borrower intends to reimburse such expenditures with proceeds of bonds; and

WHEREAS the Rector and Visitors of the University of Virginia (the "University"), from time to time, issue bonds, pursuant to Article X, Section 9(d) of the Constitution of Virginia (the "9(d) Bonds");

RESOLVED that, pursuant to the Regulations, the University declares its intent to reimburse expenditures in accordance with the following:

  1. The University reasonably expects to reimburse expenditures incurred for the construction/purchase of the "Medical Office Building" Project (the "Project") with proceeds from the issuance of 9(d) Bonds to be issued by the University through the Treasury Board.

  2. This resolution is a declaration of official intent under Section 1.150-2 of the Regulations. The maximum principal amount of bonds expected to be issued for the Project is $8.5 million.


d. APPROVAL OF PROPOSED CONTRACT RATES FOR DINING SERVICES FOR 1997-98 FOR THE ACADEMIC DIVISION AND CLINCH VALLEY COLLEGE

The President will propose the adoption of the following resolution:

RESOLVED that the student contract rates for dining services be approved as shown, effective beginning with the 1997-98 Session.


e. APPROVAL OF PROPOSED INCREASE IN FACULTY AND STAFF HOUSING RATES FOR 1997-98 FOR THE ACADEMIC DIVISION AND CLINCH VALLEY COLLEGE

The President will propose the adoption of the following resolution:

RESOLVED that the faculty and staff housing rates be approved as indicated, effective July 1, 1997. The Executive Vice President and Chief Financial Officer is authorized to increase the rates to market level when a property is vacated.


f. CLINICAL FACULTY REMUNERATION PLAN

The President will propose the adoption of the following resolution:

WHEREAS, the School of Medicine is in receipt of an additional sum of $2.6 million from the Medical Center as compensation for the time and effort of the clinical faculty devoted towards the training and supervision of resident physicians; and

WHEREAS, the clinical faculty have devoted significant time and effort maintaining and improving the quality of School of Medicine programs in the domains of patient care, teaching, and biomedical research, and the Dean wishes to encourage further these activities; and

WHEREAS, with the exception of those promoted, clinical faculty of the School of Medicine received no salary increases on December 1, 1996; and

WHEREAS, the Vice President and Provost for Health Sciences and the Dean of the School of Medicine recommend that these additional funds be paid to the clinical faculty as one-time wage payments averaging 4.0 percent based upon productivity and other quality indices, plus one-time academic incentives averaging 1.5 percent from the School of Medicine; and

WHEREAS, the Medical Center recommends the approval of the Clinical Remuneration Plan, and the Health Affairs Committee of the Board of Visitors has heard and recommends approval of the proposed plan;

RESOLVED that the proposed Clinical Faculty Remuneration Plan is approved.


g. EXPANSION OF GAINSHARING PROGRAM

The President will propose the adoption of the following resolution:

WHEREAS, the Medical Center's Gainsharing Plan was designed prior to the beginning of the current fiscal year when revenue estimates were very modest; and

WHEREAS, the Board of Visitors approved at the February 7, 1997 meeting a projected operating margin in excess of $20,000,000; and

WHEREAS, the Medical Center proposes expanding the revenue on which the Gainsharing Plan is based to a maximum of $20,000,000, and the maximum payment to employees covered under the current plan to 4.0 percent of salary based on patient satisfaction and employee performance; and

WHEREAS, the clinical faculty of the School of Medicine were not included in the initial plan, it is proposed they be included as participants in the Gainsharing Plan with maximum payments of 4.0 percent of base salary; and

WHEREAS, the Medical Center recommends approval of the expansion of the Gainsharing Plan, and the Health Affairs Committee of the Board of Visitors has heard and recommends approval of the proposed plan;

RESOLVED that the expanded Medical Center Gainsharing Plan is approved.

h. MEDICAL CENTER BUDGET AMENDMENT

The President will propose the adoption of the following resolution:

WHEREAS, the Medical Center budget plan for 1996-97 anticipated the potential need to revise the budget after the beginning of the fiscal year; and

WHEREAS, the operating results through the first eight months of the fiscal year have yielded significant improvements in financial performance over the original budget; and

WHEREAS, the Medical Center recommends adjustments in the budget to reflect improved revenues and additional expenditures to support operations; and the Health Affairs Committee of the Board of Visitors has heard and recommends approval of the proposed amendment;

RESOLVED that the Medical Center's 1996-1997 budget is approved as shown.


2. ACTION ITEMS

a. APPROVAL TO ESTABLISH THE M.S. DEGREE IN HEALTH EVALUATION SCIENCES AND TO DISCONTINUE THE M.S. DEGREE IN EPIDEMIOLOGY IN THE COLLEGE AND GRADUATE SCHOOL OF ARTS AND SCIENCES

The President will propose the adoption of the following resolution:

RESOLVED that the Masters Degree (M.S.) in Health Evaluation Sciences be established in the College and Graduate School of Arts and Sciences and and the Masters Degree (M.S.) in Epidemiology be discontinued, subject to approval by the State Council of Higher Education in Virginia.


b. APPROVAL OF SCHEMATIC DESIGN FOR CONSTRUCTION OF THE HEALTH SCIENCES LIBRARY BASEMENT DEVELOPMENT AND RENOVATION

The President will propose the adoption of the following resolution:
RESOLVED that the schematic design for the Health Sciences Library Basement Development and Renovation as illustrated on drawings titled:

  1. A. - Lower Level Floor Plan
  2. A. - First Floor Plan
  3. A. - Second Floor Plan
dated April 11, 1997, and prepared by Ayers/Saint/Gross of Baltimore, Maryland, is approved;

RESOLVED FURTHER that the Project shall be presented for review at the preliminary design level of development.

c. APPROVAL OF ARCHITECT SELECTION FOR THE WATER RESOURCES MANAGEMENT PROJECT

The President will propose the adoption of the following resolution:

RESOLVED that the firm of Andropogon Associates of Philadelphia, Pennsylvania, is approved for the performance of architectural and engineering services for the Water Resources Management project.

d. SIX-YEAR CAPITAL OUTLAY PLAN

The President will propose the adoption of the following resolution:

RESOLVED that the Six-Year Capital Outlay Plan, dated April 11, 1997, for the University of Virginia Academic Division, the University of Virginia Medical Center, and Clinch Valley College of the University of Virginia for the 1998-2004 Biennia is approved;

RESOLVED FURTHER that appropriate officers of the University are authorized to make necessary revisions to the Plan prior to its submission to the state, provided the revisions do not alter in any substantive way the overall capital program as approved.

e. APPROVAL OF INCREASE IN TUITION AND REQUIRED FEES AND OTHER CHARGES FOR THE ACADEMIC DIVISION

The President will propose the adoption of the following resolution:
RESOLVED that the tuition and required fees and other charges applicable to the Academic Division be approved as shown, effective July 1, 1997.

f. APPROVAL OF ALLOCATION OF REQUIRED FEES FOR 1997-98 FOR THE ACADEMIC DIVISION

The President will propose the adoption of the following resolution:

RESOLVED that the fee component of the tuition and required fees be established, effective July 1, 1997, in the amount of $922;

RESOLVED FURTHER that the fee component be allocated for the 1997-98 Session as shown.

g. APPROVAL OF PROPOSED INCREASE IN TUITION AND REQUIRED FEES AND OTHER CHARGES FOR CLINCH VALLEY COLLEGE

The President will propose the adoption of the following resolution:

RESOLVED that the tuition and required fees and other charges applicable to Clinch Valley College be approved as shown, effective July 1, 1997:

RESOLVED FURTHER that the Executive Vice President and Chief Financial Officer is authorized to approve reduced tuition rates for residents of Kentucky who live in counties that are within a 50-mile radius of Clinch Valley College and who are enrolled at the College in accordance with Section 23-7.2:1.B of the Code of Virginia.

h. AUTHORIZATION TO EFFECT CAPITAL ADVANCES TO THE UNIVERSITY OF VIRGINIA REAL ESTATE FOUNDATION

The President will propose the adoption of the following resolution:

WHEREAS, the University of Virginia plans to be the major tenant in a new medical office building to be constructed at the Fontaine Research Park; and

WHEREAS, the University of Virginia intends to use its best effort to seek purchase of such building within two years; and

WHEREAS, the guidelines for the University of Virginias Endowment Funds provide for loans to the University of Virginia Real Estate Foundation of up to ten percent of the total endowment; and

WHEREAS, the total Endowment, as of January 31, 1997, had a market value of $900 million; and

WHEREAS, the University of Virginia Real Estate Foundation seeks to borrow an additional $6.5 million from the Endowment and such amount, in combination with the currently committed $33 million in non-interest bearing loans and $5.1 million in interest bearing loans, falls below the ten percent cap;

RESOLVED that the Board of Visitors of the University of Virginia approves and authorizes the Executive Vice President and Chief Financial Officer to effect capital advances to the University of Virginia Real Estate Foundation in an amount not to exceed six million five hundred thousand dollars ($6,500,000.00) for use by the Foundation to finance the construction of the Medical Office Building Project. The loan from the University will carry an interest rate to be calculated in the same manner it is calculated for the University's Internal Loan Program;

RESOLVED FURTHER that the Executive Vice President and Chief Financial Officer be authorized to give the University of Virginia Real Estate Foundation assurances that if the University is unable to purchase the building that the University will provide financing for up to 30 years; and

RESOLVED FURTHER that the obligation of the University of Virginia Real Estate Foundation to repay such advances from the University shall be evidenced by a Promissory Note(s).


i. APPROVAL OF ENROLLMENT PROJECTIONS AT CLINCH VALLEY COLLEGE

The President will propose the adoption of the following resolution:

WHEREAS enrollment projections must be revised to reflect changing demographic trends for; and

WHEREAS enrollment projections for Clinch Valley College must be submitted to the State Council of Higher Education for Virginia for final approval; and

WHEREAS the Southern Association of Colleges and Schools requires that governing boards approve enrollment projections;

RESOLVED that the projected regular season enrollment for Clinch Valley College for the next five years be approved as shown.

j. MEMORIAL RESOLUTION FOR MR. HOWARD WEAVER MCCALL, JR.

The President will propose the adoption of the following resolution:

WHEREAS, Howard Weaver McCall, Jr. was born in Chattanooga on August 11, 1907, and died in Connecticut on February 24, 1997; and

WHEREAS, Mr. McCall took a Bachelor of Arts from the University in 1928 and began his distinguished career with the Chemical Bank the same year; and

WHEREAS, Mr. McCall was appointed to the Board of Visitors by Governor Godwin in 1974 and reappointed by Governor Dalton in 1978; and

WHEREAS, Mr. McCall served on the Board with great distinction, making particularly valuable contributions as Chair of the Finance Committee, and served the University later as a member of the Alumni Board of Trustees for the University of Virginia Endowment Fund and as a member of the Council of the Miller Center;

RESOLVED, The Board of Visitors honors Howard Weaver McCall, Jr. for his service to his beloved University and expresses deepest sympathy to his family at his passing.


k. MEMORIAL RESOLUTION FOR MR. JOSEPH H. MCCONNELL

The President will propose the adoption of the following resolution:

WHEREAS, Joseph H. McConnell, a native of South Carolina, took a Bachelor of Arts from Davidson College in 1928 and a Bachelor of Laws from the University in 1931; and

WHEREAS, Mr. McConnell practiced law in North Carolina, Florida, and New York before becoming a most successful corporate executive; and

WHEREAS, Mr. McConnell was appointed to the Board of Visitors by Governor Godwin in 1968, reappointed by Governor Holton in 1972 and elected 29th Rector in 1970; and

WHEREAS, Mr. McConnell's strong and wise leadership was of inestimable value to the University; and

WHEREAS, Mr. McConnell died in Atlanta on March 20, 1997;

RESOLVED, The Board of Visitors takes note of Mr. McConnell's devoted and distinguished service to the Board and to the University, marks with deep regret his passing, and extends deepest sympathy to his family.

l. PROPOSED MEETING DATES FOR 1998

The President will propose the adoption of the following resolution:

RESOLVED that the following dates for the 1998 meetings of the Board are approved:

Friday & Saturday
January 23 & 24, 1998
Charlottesville
Friday & Saturday
March 27 & 28, 1998
Charlottesville
Friday & Saturday
May 29 & 30, 1998
Charlottesville
Friday & Saturday
October 9 & 10, 1998
Charlottesville

m. GIFTS, GRANTS AND CONTRACTS

The President will report on Gifts, Grants and Contracts.

n. RESOLUTION OF APPRECIATION

The President will propose the adoption of the following resolution:

WHEREAS, we appreciate the University of Virginia was founded in 1819 by Thomas Jefferson with great financial assistance from The General Assembly of Virginia; and

WHEREAS, it was Mr. Jefferson's dream that this would day become a great public university; and

WHEREAS, we are grateful to be Visitors at a time when the University is generally recognized as having fulfilled Mr. Jefferson's dream;

WHEREAS, we wish to thank the Governors, both past and present, who have displayed their support of the University, not only during times of good economic conditions, but also during downturns when such choices were difficult, by allowing the taxes of our citizens to be employed in such a manner to make Mr. Jefferson's dream a reality; and

WHEREAS, we are also grateful to the General Assemblies, both past and present, for their efforts in the same regard. We realize that many General Assembly members dedicate much of their lives to service of the Commonwealth, and through their long service have had a very positive effect on the University; and

WHEREAS, we have been appointed to serve as guardians of this crown jewel of the Commonwealth of Virginia for the citizens who own it;

RESOLVED that The Rector and Visitors of the University of Virginia would like to express their heartfelt thanks to all of the Governors, General Assembly Members, and citizens of the Commonwealth of Virginia who have supplied us with the financial resources necessary to become recognized as one of the leading universities in our country. The Board looks forward to leading the University in the continued fulfillment of Mr. Jefferson's dream and hopes for your continued support.

o. REAFFIRMATION OF EXISTING POLICIES (CATEGORY A)

The President will propose the adoption of the following resolution:

WHEREAS, the Ad Hoc Committee on Policy Reform ("the Committee") has examined the accompanying policies to determine their accuracy and applicability and has found that they require no substantive or technical changes; and

WHEREAS, the Committee has requested that the appropriate administrtive officials ensure that current practices conform to the attached policies;

RESOLVED that the accuracy and viability of the attached policies is reaffirmed; and

RESOLVED FURTHER that said policies be maintained by the Secretary of the Board of Visitors as part of an up-to-date record of Board policies.

p. APPROVAL OF TECHNICAL CORRECTIONS TO EXISTING POLICIES (CATEGORY B)

The President will propose the adoption of the following resolution:

WHEREAS, the Ad Hoc Committee on Policy Reform ("the Committee") has examined the accompanying policies to determine their accuracy and applicability and has found that they require no substantive changes; and

WHEREAS, the Committee has determined that the accompanying policies require technical title or office changes only in order to reflect the current organizational structure of the University; and

WHEREAS, the Committee has requested that the appropriate administrative officials ensure that current practices conform to the attached policies;

RESOLVED that the Secretary of the Board of Visitors is authorized to make the necessary technical changes required to update the attached policies; and

RESOLVED FURTHER that said policies to be maintained by the Secretary of the Board of Visitors as part of an up-to-date record of Board of Visitors policies.

q. AUTHORIZATION TO RECIND OUTDATED POLICIES (CATEGORY C)

The President will propose the adoption of the following resolution:

WHEREAS, the Ad Hoc Committee on Policy Reform ("the Committee") has examined the accompanying policies to determine their accuracy and applicabilitiy and has found that they are outdated or superseded;

RESOLVED that the accompanying policies are rescinded;

RESOLVED FURTHER that the Secretary of The Board of Visitors remove said policies from the record of current Board of Visitors policies but that the policies be maintained as a part of the Board Minutes and of the historical record of the Board's actions.

r. RESOLUTION TO REFER POLICY REVIEW TO COMMITTEES

The President will propose the adoption of the following resolution:
WHEREAS, The Ad Hoc Committee on policy Reform has reviewed the policies adopted by the Board of Visitors since 1957; and

WHEREAS the policies listed below require more thorough review by the corresponding committees;

RESOLVED that the following policies resolutions be referred to the corresponding committee for review and appropriate action:

Revision and Reenactment of Standing Policy on Adminsitration of Athletics and the Advisory Council on Athletics Student Affairs and Athletics
Procedure for Involvement by the Buildings and Grounds Committee in Design Review of Capital Projects Buildings and Grounds
Acceptance of Policies Adopted by the President on the Use of the Rotunda and the Rescinding of the March 26, 1976 Rsolution Setting Forth a Policy Statement on the Use of the Central Grounds Buildings and Grounds
Authorization of Fee for Parking Finance
Gift Crediting and Valuation Policy External Affairs
Resolution on Classified Information Educational Policy
Approval of the Classified Policy Educational Policy
Policy on Compensation for Summer Employment (Faculty) Educational Policy
Solicitation and Acceptance of Gifts and Requests External Affairs
University of Virginia Proxy Voting Policy Finance
Policy on the Protection of Human Subjects in Medical Research Eductional Policy
Procedures for Acquisition and Disposition of Real Estate as Endowment Assets Finance
Revised Patent Policy for the University of Virginia Educational Policy
Policy on Signage in Athletic Facilities Buildings and Ground
Resolution Directing the Continuation of Student Participation as Outlined in Resolutions of May 28, 1976 and October 14, 1976 Student Affairs and Athletics
Policy on Refund Tuition, Fees, Room and Board Charges Finance
Regulations Governing Payment of Tuition, Fees and Room Rent on a Deferred Payment Plan Finance

s. AUTHORIZATION TO RESCIND CERTAIN POLICIES

The President will propose the adoption of the following resolution:

WHEREAS, the Ad Hoc Committee on Policy Reform has examined the policies on the Use of University Hall; (1) Procedure for Cancelling Uncollectible Hospital Accounts and (2) Reconstitution of the Hospital Accounts Committee; and Revised Policy for Collection of Delinquent Accounts;

RESOLVED, that the Secretary of the Board of Visitors is authorized to make the necessary technical changes required to update the Revised Policy for Collection of Delinquent Accounts, and that pending approval of The Board of Visitors, this policy be maintained by the Secretary of the Board of Visitors as part of an up-to-date record of Board of Visitors policies;

RESOLVED FURTHER that the policy on the Use of University Hall is rescinded, as well as (1) the Procedure for Cancelling Uncollectible Accounts and (2) Reconstitution of the Hospital Accounts Committee. These policies are to be removed from the record of current Board of Visitors policies but the policies are to be maintained as a part of the Board Minutes and of the historical record of the Board's actions.

 


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