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Meeting Information

BUILDINGS AND GROUNDS COMMITTEE
Friday, November 7, 1997
11:00 a.m. - 12:00 p.m.
East Oval Room, The Rotunda

Committee Members:

Albert H. Small, Chair
Champ Clark
William G. Crutchfield, Jr.
William H. Goodwin, Jr.
Kristine L. LaLonde
James C. Wheat, III
Hovey S. Dabney, Ex Officio

AGENDA

I. CONSENT AGENDA (Ms. Capone)

A. Clinch Valley College Master Plan Update

B. Policy Revision, Athletic Signs

II. ACTION ITEMS (Ms. Capone)

A. Architectural Design Guidelines, Scott Stadium
(Ms. Capone to introduce Mr. Anderson; Mr. Samuel A. [Pete] Anderson to report)

B. Architectural Design Guidelines, Biomedical Engineering and Medical Science Building
(Ms. Capone and Mr. Anderson)

C. Engineer Selection, East Precinct Chiller Plant
(Ms. Capone and Mr. Anderson)

D. Architect Selection, Emergency Department Renovations
(Ms. Capone and Mr. Anderson)

III. REPORTS BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET (Ms. Capone)

A. Vice President's Remarks - Groundswalk

B. Miscellaneous Reports
  1. Major Projects
  2. Professional Services Contracts
  3. Pavilions


BOARD OF VISITORS CONSENT AGENDA

A. CLINCH VALLEY COLLEGE MASTER PLAN UPDATE:
Approval of the Clinch Valley College Master Plan Update.

All state colleges and universities are required under ' 4- 4.01(c) of the Appropriation Act to have a master plan for reviewing requested capital projects. The Colleges last Master Plan update was completed in 1989. It was revised in 1992 to include the new athletic complex. The plan has been updated to reflect the Colleges current goals and objectives. The current update was presented to the Commonwealth of Virginia's Art and Architectural Review Board on October 25, 1996, and was recommended unanimously. The Buildings and Grounds Committee toured the campus and reviewed the Master Plan at its September 8, 1997 meeting. The Plan was approved by the Clinch Valley College Advisory Council on October 10, 1997.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

WHEREAS, Section 4-4.01(c) of the Appropriations Act requires state agencies to have a master plan on which to base reviews of capital project requests,

WHEREAS, the Clinch Valley College Advisory Council voted unanimously at its October 10, 1997 meeting to recommend approval of the master plan to the Board of Visitors with the proviso that the College not be limited in future enrollment growth to the levels outlined in the master plan and that campus planning for buildings and grounds should include efforts to enhance the collegiate qualities and appearance of the campus,

RESOLVED that the Clinch Valley College 1997 Facilities Master Plan Update prepared by Thomson+Litton, Inc. of Wise and Van Yahres & Associates of Charlottesville is approved.


B. POLICY REVISION:
Approval of revision to the Athletic Signs Policy referred by the AD Hoc Committee on Policy Reform

On January 26, 1990 the Board adopted a policy titled Policy on Signage in Athletic Facilities. The purpose of the policy was to establish procedures and standards for the recognition of corporate or commercial support of the University's athletic programs through the use of appropriate and distinctive permanent signs on the exterior or interior of athletic facilities.

Since the adoption date there have been changes and current practice differs from the Board's policy. The University Graphics Committee which was charged with enforcement of the exterior sign policy no longer exists. The review duties have been temporarily transferred to the Arboretum and Landscape Committee. In addition, the review committee for interior signs must be modified to reflect changes in membership.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

WHEREAS, the original Policy on Signage in Athletic Facilities was approved by the Board of Visitors on January 26, 1990; and

WHEREAS, the Ad Hoc Committee on Policy Reform has examined the existing Policy on Signage in Athletic Facilities for accuracy and applicability and has determined that it requires substantive changes; and

WHEREAS, on April 12, 1997, the Ad Hoc Committee on Policy Reform referred the policy to the Buildings and Grounds Committee for review and revision; and

WHEREAS, current practice differs from the Boards policy;

RESOLVED that the Policy on Signage in Athletic Facilities dated January 26, 1990 be updated and superseded as follows:

Policy on Commercial Signs in Athletic Facilities

This policy governs the placement and content of commercial signs whether located on the exterior or interior of Athletic and Intramural facilities including but not limited to field houses, gymnasiums, stadiums, courts, tracks, and fields.

Permanent Signs

Permanent signs include message boards that display changing commercial messages.

  1. Content Standards

    a. The message on a commercial sign may include a firms name and other identifying marks or slogans including but not limited to licensed registered trademarks, but shall not make or imply comparisons with competing products or services.

    b. In no circumstances will a commercial sign be associated with tobacco or alcohol related products.

    c. The content of commercial messages shall be recommended by the Athletic Director to the Executive Vice President & Chief Financial Officer for approval.

  2. Design and Location Standards for Exterior Signs

    a. The design and location of permanent exterior signs that contain commercial message(s) shall be approved by the Architect for the University. This review and approval shall be for conformance to the Universitys design standards.

    b. Illumination may be used only while the athletic or intramural facility is in use for an event.

  3. Design and Location Standards for Interior Signs

    a. Permanent commercial signs displaying a firms identifying mark or slogan as well as standard commercial advertising signs may be located in conjunction with concession areas, scoreboard(s), message centers and scorers tables.

    b. Illumination may be used only while the athletic or intramural facility is in use for an event.

    c. Revolving commercial signs on message boards may be displayed only during events.

    d. Detailed design and location requirements for permanent commercial signs shall be governed by standards promulgated by the Director of Athletic Programs.

Temporary Signs

  1. Content Standards

    a. The content of temporary commercial signs may include the following information:

    1.) Radio/television networks broadcasting the athletic event
    2.) Events related to the hosting of ACC or NCAA tournaments where the display of corporate signs is a stipulation associated with hosting the events
    3.) A title sponsor for a particular contest.

    b. The message on a temporary commercial sign may include a firms name and other identifying marks or slogans including but not limited to licensed registered trademarks, but shall not make or imply comparisons with competing products or services.

    c. In no circumstances will a temporary commercial sign be associated with tobacco or alcohol related products.

    d. The content of temporary commercial signs shall be governed by standards promulgated by the Director of Athletic Programs.

  2. Location Standards

    a. Temporary commercial signs may be located at court/field promotion displays, sign up tables for the registering of potential participants, concession areas, or as entrance/welcome signs for the period of the event only.

    b. Temporary commercial signs may not be placed on walls, railings, or game goals.


II.A. Architectural Design Guidelines, Scott Stadium Expansion

BACKGROUND: Scott Stadium currently seats over 43,000. The expansion project will increase this capacity to over 60,000, and includes renovation, reconstruction, site improvements, and additional parking either at the stadium or at an off-site location. The goal is to have the project completed by the year 2000 football season with construction phased to accommodate the intervening football seasons. The budget is $50,000,000 with $10,000,000 currently authorized for planning. The construction authorization request has been submitted to the Governor for the 1998-2000 Biennium. The selection of Heery International of Atlanta, as the project architect was approved on August 21, 1997. The selection of Rich and Associates of Southfield, Michigan, as architects for the parking component of the project was approved on October 2, 1997. Barton Malow, the construction manager, was selected on September 17, 1997.

DISCUSSION: Heery International in conjunction with the Architect for the University has developed architectural design guidelines. Mr. Anderson will review the guidelines with the Committee.

ACTION REQUIRED: Approval of the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE SCOTT STADIUM EXPANSION

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated November 7, 1997, and prepared by Heery International of Atlanta, Georgia, for the construction of the Scott Stadium Expansion are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

Executive Summary Guidelines


II.B. Architectural Design Guidelines, Biomedical Engineering and Medical Science Building

BACKGROUND: The Biomedical Engineering and Medical Science Building will be a laboratory research building housing Biomedical Engineering, Pathology, and other programs such as Neuroscience and Cardiovascular Medicine, as well as a Vivarium space. These programs are currently housed in old, inefficient laboratory space. Two levels of below grade parking for 125 vehicles are included in the project. The budget is $45,000,000; it will be funded by gifts, grants, and indirect cost recoveries. Currently $4,000,000 is authorized for planning. The construction authorization request has been submitted to the Governor for the 1998-2000 Biennium. The selection of Henningson, Durham and Richardson of Alexandria as the project architect was approved on June 13, 1997.

DISCUSSION: Henningson, Durham and Richardson in conjunction with the Architect for the University has developed architectural design guidelines. Mr. Anderson will review the guidelines with the Committee.

ACTION REQUIRED: Approval of the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE BIOMEDICAL ENGINEERING AND MEDICAL SCIENCE BUILDING

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated November 7, 1997, and prepared by Henningson, Durham and Richardson of Alexandria, Virginia, for the Biomedical Engineering and Medical Science Building are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

Executive Summary Guidelines


II.C. Engineer Selection, East Precinct Chiller Plant

BACKGROUND: The East Precinct Chiller Plant will ultimately provide an additional 6,000 tons of chilled water for the east precinct of the Health Sciences Center. The project will support the new Biomedical Engineering and Medical Research Building, allow the retirement of aging, inefficient building chillers, and provide redundant service to the hospital. The $7,800,000 budget includes general funds, utility improvement funds, gifts and grants, indirect cost recoveries, and hospital revenues. We currently have a $810,000 planning authorization. The construction authorization has been submitted to the Governor for the 1998-2000 Biennium.

DISCUSSION: The Engineer Selection Committee recently completed its selection process and ranked the firm of RMF Engineering, Inc. of Baltimore, Maryland as its number one choice. The committee used a two step administrative process whereby an initial screening panel reviewed letters of interest submitted by 14 firms, selected 4 firms to receive a Request for Proposal, and arranged interview sessions with each firm. A separate interview panel conducted the interviews and then ranked the firms. The final selection was unanimous.

ACTION REQUIRED: Approval of the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF ENGINEER SELECTION FOR THE EAST PRECINCT CHILLER PLANT

The President will propose the adoption of the following resolution:

RESOLVED that the firm of RMF Engineering, Inc. of Baltimore, Maryland is approved for the performance of architectural and engineering services for the East Precinct Chiller Plant.


II.D. Architect Selection, Emergency Department Renovations

BACKGROUND: This project will improve the functional relationship between the Emergency and Radiology Departments enabling them to better meet the 38% increase in the number of emergency patient visits since 1990. The renovation will provide additional major trauma rooms, improve traffic flow within the department, improve security, and facilitate the processing and delivery of radiology film. The budget, which is $3,196,000, will come from hospital funds.

DISCUSSION: The Architect Selection Committee recently completed its selection process and ranked the firm of Ellerbe Becket of Washington, D.C. as its number one choice. The committee used a two step administrative process whereby an initial screening panel reviewed letters of interest submitted by 16 firms, selected 5 firms to receive a Request for Proposal, and arranged interview sessions with each firm. A separate interview panel conducted the interviews and then ranked the firms. The final selection was unanimous.

ACTION REQUIRED: Approval of the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF ARCHITECT SELECTION FOR THE EMERGENCY DEPARTMENT RENOVATIONS

The President will propose the adoption of the following resolution:

RESOLVED that the firm of Ellerbe Becket of Washington, D.C is approved for the performance of architectural and engineering services for the Emergency Department Renovation


III.A. Vice President's Remarks

DISCUSSION: Master Plan Update - Groundswalk

In May 1991 the Board of Visitors adopted a Vision Statement reflecting the Jeffersonian vision of the reciprocity between the academic and physical plans of the University. A conceptual physical plan for the University of the 21st century was presented to the Buildings and Grounds Committee in September 1996. A major goal of the plan is to establish a stronger sense of the University as a single entity. A central element of this goal is the development of a Groundswalk for pedestrians, bicycles, and buses, linking the Universitys precincts: the Health Sciences Center, North Grounds, Central Grounds, and West Grounds. The University is proposing that this vision be carried out systematically over a period of years.

Mr. Anderson will review recently completed projects that add to the Groundswalk, highlight sections of the pathway that are incomplete, and provide order of magnitude costs of individual projects that would add to the overall continuity and completion of the Groundswalk.

ACTION REQUIRED: None.


III.B. Miscellaneous Reports

These are reports which are provided to the Buildings and Grounds Committee at each meeting. Please note, that the Design Review and Major Status reports have been combined into a single report titled Major Project Status. The new report provides key information for all Academic Division and Medical Center projects with budgets equal to or greater than $1 million. It includes projects of $500,000 and more for Clinch Valley College. The objective of the new format is to simplify the Committees review.

ACTION REQUIRED: None.


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