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BUILDINGS
AND GROUNDS COMMITTEE
Friday, November 7, 1997
11:00 a.m. - 12:00 p.m.
East Oval Room, The Rotunda
Committee
Members:
Albert
H. Small, Chair
Champ Clark
William G. Crutchfield, Jr.
William H. Goodwin, Jr.
Kristine L. LaLonde
James C. Wheat, III
Hovey S. Dabney, Ex Officio
AGENDA
- I.
CONSENT AGENDA (Ms. Capone)
- A.
Clinch Valley College Master Plan Update
- B.
Policy Revision, Athletic Signs
- II.
ACTION ITEMS (Ms. Capone)
- A.
Architectural Design Guidelines, Scott Stadium
(Ms. Capone to introduce Mr. Anderson; Mr. Samuel A. [Pete] Anderson
to report)
- B.
Architectural Design Guidelines, Biomedical
Engineering and Medical Science Building
(Ms. Capone and Mr. Anderson)
- C.
Engineer Selection, East Precinct Chiller Plant
(Ms. Capone and Mr. Anderson)
- D.
Architect Selection, Emergency Department Renovations
(Ms. Capone and Mr. Anderson)
- III.
REPORTS BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET (Ms. Capone)
- A.
Vice President's Remarks - Groundswalk
- B.
Miscellaneous Reports
- Major
Projects
- Professional
Services Contracts
- Pavilions
BOARD
OF VISITORS CONSENT AGENDA
A. CLINCH VALLEY COLLEGE MASTER PLAN UPDATE:
Approval of the Clinch Valley College Master Plan Update.
All
state colleges and universities are required under ' 4- 4.01(c)
of the Appropriation Act to have a master plan for reviewing requested
capital projects. The Colleges last Master Plan update was completed
in 1989. It was revised in 1992 to include the new athletic complex.
The plan has been updated to reflect the Colleges current goals
and objectives. The current update was presented to the Commonwealth
of Virginia's Art and Architectural Review Board on October 25,
1996, and was recommended unanimously. The Buildings and Grounds
Committee toured the campus and reviewed the Master Plan at its
September 8, 1997 meeting. The Plan was approved by the Clinch Valley
College Advisory Council on October 10, 1997.
ACTION
REQUIRED: Approval by the Buildings and Grounds Committee and the
Board of Visitors.
WHEREAS,
Section 4-4.01(c) of the Appropriations Act requires state agencies
to have a master plan on which to base reviews of capital project
requests,
WHEREAS,
the Clinch Valley College Advisory Council voted unanimously at
its October 10, 1997 meeting to recommend approval of the master
plan to the Board of Visitors with the proviso that the College
not be limited in future enrollment growth to the levels outlined
in the master plan and that campus planning for buildings and grounds
should include efforts to enhance the collegiate qualities and appearance
of the campus,
RESOLVED
that the Clinch Valley College 1997 Facilities Master Plan Update
prepared by Thomson+Litton, Inc. of Wise and Van Yahres & Associates
of Charlottesville is approved.
B. POLICY REVISION:
Approval of revision to the Athletic Signs Policy referred
by the AD Hoc Committee on Policy Reform
On
January 26, 1990 the Board adopted a policy titled Policy on
Signage in Athletic Facilities. The purpose of the policy was
to establish procedures and standards for the recognition of corporate
or commercial support of the University's athletic programs through
the use of appropriate and distinctive permanent signs on the exterior
or interior of athletic facilities.
Since
the adoption date there have been changes and current practice differs
from the Board's policy. The University Graphics Committee which
was charged with enforcement of the exterior sign policy no longer
exists. The review duties have been temporarily transferred to the
Arboretum and Landscape Committee. In addition, the review committee
for interior signs must be modified to reflect changes in membership.
ACTION
REQUIRED: Approval by the Buildings and Grounds Committee and the
Board of Visitors.
The
President will propose the adoption of the following resolution:
WHEREAS,
the original Policy on Signage in Athletic Facilities was approved
by the Board of Visitors on January 26, 1990; and
WHEREAS,
the Ad Hoc Committee on Policy Reform has examined the existing
Policy on Signage in Athletic Facilities for accuracy and applicability
and has determined that it requires substantive changes; and
WHEREAS,
on April 12, 1997, the Ad Hoc Committee on Policy Reform referred
the policy to the Buildings and Grounds Committee for review and
revision; and
WHEREAS,
current practice differs from the Boards policy;
RESOLVED
that the Policy on Signage in Athletic Facilities dated January
26, 1990 be updated and superseded as follows:
Policy
on Commercial Signs in Athletic Facilities
This
policy governs the placement and content of commercial signs whether
located on the exterior or interior of Athletic and Intramural facilities
including but not limited to field houses, gymnasiums, stadiums,
courts, tracks, and fields.
Permanent
Signs
Permanent
signs include message boards that display changing commercial messages.
-
Content Standards
a. The message on a commercial sign may include a firms name
and other identifying marks or slogans including but not limited
to licensed registered trademarks, but shall not make or imply
comparisons with competing products or services.
b. In no circumstances will a commercial sign be associated
with tobacco or alcohol related products.
c. The content of commercial messages shall be recommended by
the Athletic Director to the Executive Vice President & Chief
Financial Officer for approval.
-
Design and Location Standards for Exterior Signs
a. The design and location of permanent exterior signs that
contain commercial message(s) shall be approved by the Architect
for the University. This review and approval shall be for conformance
to the Universitys design standards.
b. Illumination may be used only while the athletic or intramural
facility is in use for an event.
-
Design and Location Standards for Interior Signs
a. Permanent commercial signs displaying a firms identifying
mark or slogan as well as standard commercial advertising signs
may be located in conjunction with concession areas, scoreboard(s),
message centers and scorers tables.
b. Illumination may be used only while the athletic or intramural
facility is in use for an event.
c. Revolving commercial signs on message boards may be displayed
only during events.
d. Detailed design and location requirements for permanent commercial
signs shall be governed by standards promulgated by the Director
of Athletic Programs.
Temporary
Signs
-
Content Standards
a. The content of temporary commercial signs may include the
following information:
-
1.) Radio/television networks broadcasting the athletic event
-
2.) Events related to the hosting of ACC or NCAA tournaments
where the display of corporate signs is a stipulation associated
with hosting the events
-
3.) A title sponsor for a particular contest.
b. The message on a temporary commercial sign may include a
firms name and other identifying marks or slogans including
but not limited to licensed registered trademarks, but shall
not make or imply comparisons with competing products or services.
c. In no circumstances will a temporary commercial sign be associated
with tobacco or alcohol related products.
d. The content of temporary commercial signs shall be governed
by standards promulgated by the Director of Athletic Programs.
-
Location Standards
a. Temporary commercial signs may be located at court/field
promotion displays, sign up tables for the registering of potential
participants, concession areas, or as entrance/welcome signs
for the period of the event only.
b. Temporary commercial signs may not be placed on walls, railings,
or game goals.
II.A. Architectural Design Guidelines, Scott Stadium Expansion
BACKGROUND:
Scott Stadium currently seats over 43,000. The expansion project
will increase this capacity to over 60,000, and includes renovation,
reconstruction, site improvements, and additional parking either
at the stadium or at an off-site location. The goal is to have the
project completed by the year 2000 football season with construction
phased to accommodate the intervening football seasons. The budget
is $50,000,000 with $10,000,000 currently authorized for planning.
The construction authorization request has been submitted to the
Governor for the 1998-2000 Biennium. The selection of Heery International
of Atlanta, as the project architect was approved on August 21,
1997. The selection of Rich and Associates of Southfield, Michigan,
as architects for the parking component of the project was approved
on October 2, 1997. Barton Malow, the construction manager, was
selected on September 17, 1997.
DISCUSSION:
Heery International in conjunction with the Architect for the University
has developed architectural design guidelines. Mr. Anderson will
review the guidelines with the Committee.
ACTION
REQUIRED: Approval of the Buildings and Grounds Committee and the
Board of Visitors.
APPROVAL
OF ARCHITECTURAL DESIGN GUIDELINES FOR THE SCOTT STADIUM EXPANSION
The
President will propose the adoption of the following resolution:
RESOLVED
that the architectural design guidelines, dated November 7, 1997,
and prepared by Heery International of Atlanta, Georgia, for the
construction of the Scott Stadium Expansion are approved;
RESOLVED
FURTHER that the project will be presented for further review at
the schematic design level of development.
Executive
Summary Guidelines
II.B. Architectural Design Guidelines, Biomedical
Engineering and Medical Science Building
BACKGROUND:
The Biomedical Engineering and Medical Science Building will be
a laboratory research building housing Biomedical Engineering, Pathology,
and other programs such as Neuroscience and Cardiovascular Medicine,
as well as a Vivarium space. These programs are currently housed
in old, inefficient laboratory space. Two levels of below grade
parking for 125 vehicles are included in the project. The budget
is $45,000,000; it will be funded by gifts, grants, and indirect
cost recoveries. Currently $4,000,000 is authorized for planning.
The construction authorization request has been submitted to the
Governor for the 1998-2000 Biennium. The selection of Henningson,
Durham and Richardson of Alexandria as the project architect was
approved on June 13, 1997.
DISCUSSION:
Henningson, Durham and Richardson in conjunction with the Architect
for the University has developed architectural design guidelines.
Mr. Anderson will review the guidelines with the Committee.
ACTION
REQUIRED: Approval of the Buildings and Grounds Committee and the
Board of Visitors.
APPROVAL
OF ARCHITECTURAL DESIGN GUIDELINES FOR THE BIOMEDICAL ENGINEERING
AND MEDICAL SCIENCE BUILDING
The
President will propose the adoption of the following resolution:
RESOLVED
that the architectural design guidelines, dated November 7, 1997,
and prepared by Henningson, Durham and Richardson of Alexandria,
Virginia, for the Biomedical Engineering and Medical Science Building
are approved;
RESOLVED
FURTHER that the project will be presented for further review at
the schematic design level of development.
Executive
Summary Guidelines
II.C. Engineer Selection, East Precinct Chiller
Plant
BACKGROUND:
The East Precinct Chiller Plant will ultimately provide an additional
6,000 tons of chilled water for the east precinct of the Health
Sciences Center. The project will support the new Biomedical Engineering
and Medical Research Building, allow the retirement of aging, inefficient
building chillers, and provide redundant service to the hospital.
The $7,800,000 budget includes general funds, utility improvement
funds, gifts and grants, indirect cost recoveries, and hospital
revenues. We currently have a $810,000 planning authorization. The
construction authorization has been submitted to the Governor for
the 1998-2000 Biennium.
DISCUSSION:
The Engineer Selection Committee recently completed its selection
process and ranked the firm of RMF Engineering, Inc. of Baltimore,
Maryland as its number one choice. The committee used a two step
administrative process whereby an initial screening panel
reviewed letters of interest submitted by 14 firms, selected 4 firms
to receive a Request for Proposal, and arranged interview sessions
with each firm. A separate interview panel conducted the
interviews and then ranked the firms. The final selection was unanimous.
ACTION
REQUIRED: Approval of the Buildings and Grounds Committee and the
Board of Visitors.
APPROVAL
OF ENGINEER SELECTION FOR THE EAST PRECINCT CHILLER PLANT
The
President will propose the adoption of the following resolution:
RESOLVED
that the firm of RMF Engineering, Inc. of Baltimore, Maryland is
approved for the performance of architectural and engineering services
for the East Precinct Chiller Plant.
II.D. Architect Selection, Emergency Department
Renovations
BACKGROUND:
This project will improve the functional relationship between the
Emergency and Radiology Departments enabling them to better meet
the 38% increase in the number of emergency patient visits since
1990. The renovation will provide additional major trauma rooms,
improve traffic flow within the department, improve security, and
facilitate the processing and delivery of radiology film. The budget,
which is $3,196,000, will come from hospital funds.
DISCUSSION:
The Architect Selection Committee recently completed its selection
process and ranked the firm of Ellerbe Becket of Washington, D.C.
as its number one choice. The committee used a two step administrative
process whereby an initial screening panel reviewed letters
of interest submitted by 16 firms, selected 5 firms to receive a
Request for Proposal, and arranged interview sessions with each
firm. A separate interview panel conducted the interviews
and then ranked the firms. The final selection was unanimous.
ACTION
REQUIRED: Approval of the Buildings and Grounds Committee and the
Board of Visitors.
APPROVAL
OF ARCHITECT SELECTION FOR THE EMERGENCY DEPARTMENT RENOVATIONS
The
President will propose the adoption of the following resolution:
RESOLVED
that the firm of Ellerbe Becket of Washington, D.C is approved for
the performance of architectural and engineering services for the
Emergency Department Renovation
III.A. Vice President's Remarks
DISCUSSION:
Master Plan Update - Groundswalk
In
May 1991 the Board of Visitors adopted a Vision Statement reflecting
the Jeffersonian vision of the reciprocity between the academic
and physical plans of the University. A conceptual physical
plan for the University of the 21st century was presented to the
Buildings and Grounds Committee in September 1996. A major goal
of the plan is to establish a stronger sense of the University as
a single entity. A central element of this goal is the development
of a Groundswalk for pedestrians, bicycles, and buses, linking
the Universitys precincts: the Health Sciences Center, North Grounds,
Central Grounds, and West Grounds. The University is proposing that
this vision be carried out systematically over a period of years.
Mr.
Anderson will review recently completed projects that add to the
Groundswalk, highlight sections of the pathway that are incomplete,
and provide order of magnitude costs of individual projects that
would add to the overall continuity and completion of the Groundswalk.
ACTION
REQUIRED: None.
III.B. Miscellaneous Reports
These
are reports which are provided to the Buildings and Grounds Committee
at each meeting. Please note, that the Design Review and Major Status
reports have been combined into a single report titled Major Project
Status. The new report provides key information for all Academic
Division and Medical Center projects with budgets equal to or greater
than $1 million. It includes projects of $500,000 and more for Clinch
Valley College. The objective of the new format is to simplify the
Committees review.
ACTION
REQUIRED: None.
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