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Meeting Information

SPECIAL COMMITTEE ON CLINCH VALLEY COLLEGE
Friday, November 7, 1997
10:45 a.m. - 11:30 a.m.
East Oval Room, The Rotunda

Committee Members:

Champ Clark, Chair
William G. Crutchfield, Jr.
T. Keister Greer
James C. Wheat, III
Hovey S. Dabney, Ex Officio

AGENDA

I. ACTION ITEM (Mr. Lemons)

Clinch Valley College has undertaken the initial steps in a long-term strategic plan that will guide the College through the next decade. This item reviews the guiding principles and the framework on which planning discussions will be built.

II. REPORTS BY THE CHANCELLOR OF CLINCH VALLEY COLLEGE (Mr. Lemons)

A. Chancellor's Remarks

In the spring of 1997, the College negotiated with the State Council of Higher Education for a new group of peer institutions. The Chancellor will review the peer list.

The College has begun a campus-wide effort to increase retention rates. This effort will be discussed by the Chancellor.

There has been an increase in the number of students enrolling at Clinch Valley College, and recent classes of entering freshmen have been better prepared for college-level study. The fall 1997 enrollment figures will be reviewed.

On October 10, the College held a kickoff for its capital campaign. There will be a review of the campaign goals, the progress to date toward those goals, and a report on the kickoff.

Clinch Valley College has instituted a formal program review policy, in which each department will be reviewed every five years. The Chancellor will lead a discussion of the program review policy and provide an introduction to the department of history and philosophy, which was reviewed in the fall of 1997.


BACKGROUND: During the past seven years, the Colleges planning efforts have been driven largely by external factors such as the Commonwealths budget crisis of the early 1990s, the restructuring efforts called for by the General Assembly, and the Colleges reaffirmation for accreditation by the Southern Association of Colleges and Schools. These external processes have been helpful in moving the College forward. Yet, the time has come for the development of a forward looking plan for the College's future. President Casteen has asked the Chancellor to develop a long-term strategic plan for Clinch Valley College.

DISCUSSION: The institution and its many constituents have been engaged in informal conversations about its future for the past several years. These discussions were distilled into a core set of principles of aspects of Clinch Valley College which should be maintained, and a set of strategic directions to guide the planning effort. Taken together, these principles and strategic directions provide a framework upon which the strategic plan can be built. The principles and strategic directions were presented to faculty, staff, and other key constituents in the Chancellors June 1997 State of the College letter. They were discussed at the fall 1997 faculty workshop, and in subsequent meetings of the College's Faculty Senate. On September 17, the Faculty Senate approved the framework.

Following approval by the Advisory Council and the Board of Visitors, the College will begin to develop goals and objectives to support the strategic directions. The administration recommends that the strategic directions be approved as the framework for the strategic plan.

ACTION REQUIRED: Approval by the Special Committee on Clinch Valley College and the Board of Visitors

APPROVAL OF THE FRAMEWORK FOR PLANNING PROCESS

WHEREAS, the President of the University of Virginia has asked the Chancellor of Clinch Valley College to develop a long-term strategic plan for Clinch Valley College; and

WHEREAS, the Chancellor has distilled the observations of constituents into a set of core principles and strategic directions; and

WHEREAS, the Faculty Senate of Clinch Valley College approved the strategic directions;

RESOLVED that the strategic directions, listed below, are approved as the foundation for developing the strategic plan.

  • Increase academic excellence by improving conditions of academic life
  • Improve facilities and campus appearance
  • Increase enrollment while maintaining the character of Clinch Valley College
  • Improve student life, especially by increasing the sense of community on campus
  • Improve the College's visibility and recognition
  • Strengthen relationships with key constituencies


II.B. Peer Institutions

BACKGROUND: A peer institution approach has been used to set goals for college faculty salaries in Virginia. A peer list of up to 24 peer institutions is negotiated with the State Council of Higher Education and the Department of Planning and Budget. The previous peer list for Clinch Valley College was negotiated in 1989 and is included in Attachment I.

DISCUSSION: The State Council directed that the peer list be updated prior to the development of the 1998-2000 biennial budget. The selection process began with SCHEV determining the 75 institutions that are most like Clinch Valley College in terms of enrollment and academic programs. The College used other factors, such as library expenditures and faculty preparation, to evaluate the degree of likeness. The negotiations were completed in June and resulted in the naming of the new peer list, which is shown in Attachment II. The SCHEV staff performed an analysis of the peer institutions for all state colleges and universities to determine the impact on faculty salaries. This analysis is in Attachment III.

ACTION REQUIRED: None

Attachment I: Peer List Negotiated in 1989

Name Location
Arkansas College Arkansas
Athens State College Georgia
Cheyney University of Pennsylvania Pennsylvania
Dowling College New York
Eastern Connecticut State University Connecticut
Elmhurst College Illinois
Lander College South Carolina
McMurray University Texas
Morningside College Iowa
North Adams State College Massachusetts
Saint Ambrose University Iowa
St. Francis College New York
Saint Thomas Aquinas College New York
Simpson College Iowa
Southwest State University Minnesota
Suny College at Old Westbury New York
University of Southern Indiana Indiana
University of Tampa Florida
Upsala College New Jersey
Winston-Salem State University North Carolina


Attachment II: Peer List Negotiated in 1997

Name Location
University of Wisconsin-Parkside Wisconsin
Hartwick College New York
Gettysburg College Pennsylvania
Elon College North Carolina
University of Minnesota-Morris Minnesota
Ripon College Wisconsin
Eastern Connecticut State University Connecticut
Le Moyne College New York
University of Wisconsin-Green Bay Wisconsin
Muhlenberg College Pennsylvania
Rollins College Florida
California State University-Stanislaus California
Franklin and Marshall College Pennsylvania
Wittenberg University Ohio
Skidmore College New York
Occidental College California
Lafayette College Pennsylvania
Ohio Wesleyan University Ohio
Saint Michaels College Vermont
Washington and Jefferson College Pennsylvania
Clark University Massachusetts
Lake Forest College Illinois
Saint Olaf College Minnesota
Fort Lewis College Colorado


Attachment III: Appropriated Faculty Salaries for the 1996-97 and 1997-98, 1999- 2000 60th Percentile Goal, and Annual Percentage Increase Required to Reach 60th Percentile by 1999-2000

Institution 1996-97 Appropriated Average 1997-98 Appropriated Increase 1997-98 Appropriated Average 1999-2000 60th Percentile Goal Required Annual Increase Additional Biennial Cost
CNU 48,322 5.0% 50,740 56,020 5.0% 1,358,000
CVC 40,311 9.0% 43,940 55,390 12.0% 1,001,000
CWM 57,628 6.0% 61.090 72,860 9.0% 8,394,000
GMU 60,360 6.0% 63,980 70,110 5.0% 8,083,000
JMU 50,197 5.0% 52,710 59,130 6.0% 5,777,000
LC 46,483 5.0% 48,810 53,450 5.0% 1,209,000
MWC 47,851 7.0% 51,200 57,620 6.0% 1,580,000
NSU(1) 47,473 5.0% 49,850 51,440 3.0% 1,687,000
ODU 51,617 6.0% 54,710 60,080 5.0% 5,813,000
RU 46,692 6.0% 49,490 53,500 4.0% 2,293,000
UVA 62,554 5.0% 65,680 74,260 6.0% 16,574,000
VCU 56,787 6.0% 60,190 66,660 5.0% 11,985,000
VMI 51,054 5.0% 53,610 57,690 4.0% 728,000
VPI 58,737 6.0% 62,260 69,450 6.0% 20,912,000
VSU 46,321 5.0% 48,640 52,110 4.0% 1,402,000
RBC 42,033 5.0% 44,130 46,910 3.0% 170,000
VCCS 40,827 5.0% 42,870 47,900 6.0% 18,995,000
(1) Required annual increase for NSU equals estimated wage inflation for 1998-2000. The actual amount required to reach the 60th percentile goal is slightly less than 3 percent.


II.C. Retention

BACKGROUND: The College has seen significant improvement in its retention rates. In 1992 and 1993, the freshmen retention rate was just under 60%; in 1994 and 1995, it was 71%. To understand the increase in retention rates and to help maintain and improve those rates, the Chancellor formed a retention taskforce in the fall 1996. Improvement upon current retention levels is important as retention will be one of the core performance indicators the State will use in determining the effectiveness of its institutions.

Discussion: The Chancellor will discuss issues related to the Colleges efforts to improve its retention rate. Three subcommittees of the campus taskforce were formed to study academic life, academic support services, and student life, and the factors that have an impact on retention rates. A brief summary of the reports of the subcommittees and their recommendations will be provided.

Action Required: None


II.D. Enrollments

BACKGROUND: The Office of Admissions completed the 1996-1997 recruiting year with an entering class of new students that was 24 percent larger than the previous years class. The academic quality of the class was once again strong. Sixteen valedictorians and seven salutatorians are members of this year's entering class. The cumulative high school grade point average is more than 3.2 and twenty-five new students had perfect 4.0 academic grade point averages in high school.

Matriculation of new students is one important variable in total student enrollment. Retention of already enrolled students is the other major factor. A record number of students was graduated in May 1997, and enrollment of returning students has been equally strong. This success is a product of the work of the entire campus community, with notable effort by Associate Provost Julia Heise. The combination of new student enrollment and strong returning student enrollment has resulted in total enrollment at the College being 7.0 percent higher than in the fall of 1996.

DISCUSSION: Enrollment for fall 1997, with comparison to fall 1996, is as follows:


Fall 1997 Fall 1996
Returning Students 980 954
New Students
Freshmen
Transfers
TOTAL New Students		 306
167
473		 251
170
421
Total Full-Time 1,164 1,158
Part-Time 289 217
Total Enrollment (Abingdon & Wise) 1,453 1,375
Extended Learning 62 28
TOTAL ENROLLMENT 1,515 1,403

ACTION REQUIRED: None


II.E. Capital Campaign Kickoff

BACKGROUND: As of September 15, the Campaign for Clinch Valley College had raised $9.1 million in gifts and pledges toward a goal of $13 million. Key gifts to date are an anonymous gift of $1 million, a $1.1 million gift from the Estate of Virginia Irene Meador, and a $500,000 grant from the Slemp Foundation. Campaign Tri-Chairs are William Sturgill, Don Green, and Jim Gott. Honorary Chairs are Kenneth Asbury, Jane Knox, and Joseph C. Smiddy.

A special athletics subcommittee, chaired by Jim Gott, has recently taken on the challenge of matching a $2 million grant from Carl W. Smith to complete funding for a football facility on the CVC campus. Expectations are high that the Smith challenge can be met in the near future. The official campaign kickoff was held on the evening of October 10.

DISCUSSION: The chart below shows the funds raised to date.

ACTION REQUIRED: None


Proposed Campaign Projects
Goal Funds raised to date
I. Capital Enhancement
a. Student Center
b. Performing Arts
c. Stadium
d. Zehmer
TOTAL Capital Enhancement

$2,000,000
$1,000,000
$1,500,000
$1,000,000
$5,500,000

$0
$0
$2,200,000
$1,000,000
$3,200,000
II. Academic Enhancement
a. Library
b. Faculty Development Fund
c. Four Endowed Chairs
Total Academic Enhancement

$1,000,000
$1,000,000
$1,000,000
$3,000,000

$500,000
$550,000
$368,000
$1,368,000
III. Scholarships $1,500,000 $3,200,000
IV. General Annual Fund (5 years @ $600,000) $3,000,000 $1,300,000
TOTAL 5 YEAR CAMPAIGN GOAL $13,000,000 $9,100,000


II.F. Program Review and History Department

BACKGROUND: The College has instituted a formal program review policy, in which each department will be reviewed every five years. The review will assess the departments support of the Colleges mission; departmental productivity; the departments results; and the costs and resources of the department.

DISCUSSION: The department of history and philosophy and the department of business and economics underwent program review in the fall of 1997. The Chancellor will discuss the review process and provide an introduction to the department of history and philosophy.

ACTION REQUIRED: None

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