COMMITTEE ON CLINCH VALLEY COLLEGE
Friday, November 7, 1997
10:45 a.m. - 11:30 a.m.
East Oval Room, The Rotunda
Champ Clark, Chair
William G. Crutchfield, Jr.
T. Keister Greer
James C. Wheat, III
Hovey S. Dabney, Ex Officio
- I. ACTION ITEM (Mr. Lemons)
Clinch Valley College has undertaken the initial steps in a long-term strategic plan that will guide the College through the next decade. This item reviews the guiding principles and the framework on which planning discussions will be built.
II. REPORTS BY THE CHANCELLOR OF CLINCH VALLEY COLLEGE (Mr. Lemons)
A. Chancellor's Remarks
In the spring of 1997, the College negotiated with the State Council of Higher Education for a new group of peer institutions. The Chancellor will review the peer list.C. Retention
The College has begun a campus-wide effort to increase retention rates. This effort will be discussed by the Chancellor.D. Enrollments
There has been an increase in the number of students enrolling at Clinch Valley College, and recent classes of entering freshmen have been better prepared for college-level study. The fall 1997 enrollment figures will be reviewed.
On October 10, the College held a kickoff for its capital campaign. There will be a review of the campaign goals, the progress to date toward those goals, and a report on the kickoff.
Clinch Valley College has instituted a formal program review policy, in which each department will be reviewed every five years. The Chancellor will lead a discussion of the program review policy and provide an introduction to the department of history and philosophy, which was reviewed in the fall of 1997.
BACKGROUND: During the past seven years, the Colleges planning efforts have been driven largely by external factors such as the Commonwealths budget crisis of the early 1990s, the restructuring efforts called for by the General Assembly, and the Colleges reaffirmation for accreditation by the Southern Association of Colleges and Schools. These external processes have been helpful in moving the College forward. Yet, the time has come for the development of a forward looking plan for the College's future. President Casteen has asked the Chancellor to develop a long-term strategic plan for Clinch Valley College.
DISCUSSION: The institution and its many constituents have been engaged in informal conversations about its future for the past several years. These discussions were distilled into a core set of principles of aspects of Clinch Valley College which should be maintained, and a set of strategic directions to guide the planning effort. Taken together, these principles and strategic directions provide a framework upon which the strategic plan can be built. The principles and strategic directions were presented to faculty, staff, and other key constituents in the Chancellors June 1997 State of the College letter. They were discussed at the fall 1997 faculty workshop, and in subsequent meetings of the College's Faculty Senate. On September 17, the Faculty Senate approved the framework.
Following approval by the Advisory Council and the Board of Visitors, the College will begin to develop goals and objectives to support the strategic directions. The administration recommends that the strategic directions be approved as the framework for the strategic plan.
ACTION REQUIRED: Approval by the Special Committee on Clinch Valley College and the Board of Visitors
APPROVAL OF THE FRAMEWORK FOR PLANNING PROCESS
WHEREAS, the President of the University of Virginia has asked the Chancellor of Clinch Valley College to develop a long-term strategic plan for Clinch Valley College; and
WHEREAS, the Chancellor has distilled the observations of constituents into a set of core principles and strategic directions; and
WHEREAS, the Faculty Senate of Clinch Valley College approved the strategic directions;
RESOLVED that the strategic directions, listed below, are approved as the foundation for developing the strategic plan.
- Increase academic excellence by improving conditions of academic life
- Improve facilities and campus appearance
- Increase enrollment while maintaining the character of Clinch Valley College
- Improve student life, especially by increasing the sense of community on campus
- Improve the College's visibility and recognition
- Strengthen relationships with key constituencies
BACKGROUND: A peer institution approach has been used to set goals for college faculty salaries in Virginia. A peer list of up to 24 peer institutions is negotiated with the State Council of Higher Education and the Department of Planning and Budget. The previous peer list for Clinch Valley College was negotiated in 1989 and is included in Attachment I.
DISCUSSION: The State Council directed that the peer list be updated prior to the development of the 1998-2000 biennial budget. The selection process began with SCHEV determining the 75 institutions that are most like Clinch Valley College in terms of enrollment and academic programs. The College used other factors, such as library expenditures and faculty preparation, to evaluate the degree of likeness. The negotiations were completed in June and resulted in the naming of the new peer list, which is shown in Attachment II. The SCHEV staff performed an analysis of the peer institutions for all state colleges and universities to determine the impact on faculty salaries. This analysis is in Attachment III.
ACTION REQUIRED: None
Name Location Arkansas College Arkansas Athens State College Georgia Cheyney University of Pennsylvania Pennsylvania Dowling College New York Eastern Connecticut State University Connecticut Elmhurst College Illinois Lander College South Carolina McMurray University Texas Morningside College Iowa North Adams State College Massachusetts Saint Ambrose University Iowa St. Francis College New York Saint Thomas Aquinas College New York Simpson College Iowa Southwest State University Minnesota Suny College at Old Westbury New York University of Southern Indiana Indiana University of Tampa Florida Upsala College New Jersey Winston-Salem State University North Carolina Name Location University of Wisconsin-Parkside Wisconsin Hartwick College New York Gettysburg College Pennsylvania Elon College North Carolina University of Minnesota-Morris Minnesota Ripon College Wisconsin Eastern Connecticut State University Connecticut Le Moyne College New York University of Wisconsin-Green Bay Wisconsin Muhlenberg College Pennsylvania Rollins College Florida California State University-Stanislaus California Franklin and Marshall College Pennsylvania Wittenberg University Ohio Skidmore College New York Occidental College California Lafayette College Pennsylvania Ohio Wesleyan University Ohio Saint Michaels College Vermont Washington and Jefferson College Pennsylvania Clark University Massachusetts Lake Forest College Illinois Saint Olaf College Minnesota Fort Lewis College Colorado
Attachment III: Appropriated Faculty Salaries for the 1996-97 and 1997-98, 1999- 2000 60th Percentile Goal, and Annual Percentage Increase Required to Reach 60th Percentile by 1999-2000
Institution 1996-97 Appropriated Average 1997-98 Appropriated Increase 1997-98 Appropriated Average 1999-2000 60th Percentile Goal Required Annual Increase Additional Biennial Cost CNU 48,322 5.0% 50,740 56,020 5.0% 1,358,000 CVC 40,311 9.0% 43,940 55,390 12.0% 1,001,000 CWM 57,628 6.0% 61.090 72,860 9.0% 8,394,000 GMU 60,360 6.0% 63,980 70,110 5.0% 8,083,000 JMU 50,197 5.0% 52,710 59,130 6.0% 5,777,000 LC 46,483 5.0% 48,810 53,450 5.0% 1,209,000 MWC 47,851 7.0% 51,200 57,620 6.0% 1,580,000 NSU(1) 47,473 5.0% 49,850 51,440 3.0% 1,687,000 ODU 51,617 6.0% 54,710 60,080 5.0% 5,813,000 RU 46,692 6.0% 49,490 53,500 4.0% 2,293,000 UVA 62,554 5.0% 65,680 74,260 6.0% 16,574,000 VCU 56,787 6.0% 60,190 66,660 5.0% 11,985,000 VMI 51,054 5.0% 53,610 57,690 4.0% 728,000 VPI 58,737 6.0% 62,260 69,450 6.0% 20,912,000 VSU 46,321 5.0% 48,640 52,110 4.0% 1,402,000 RBC 42,033 5.0% 44,130 46,910 3.0% 170,000 VCCS 40,827 5.0% 42,870 47,900 6.0% 18,995,000
BACKGROUND: The College has seen significant improvement in its retention rates. In 1992 and 1993, the freshmen retention rate was just under 60%; in 1994 and 1995, it was 71%. To understand the increase in retention rates and to help maintain and improve those rates, the Chancellor formed a retention taskforce in the fall 1996. Improvement upon current retention levels is important as retention will be one of the core performance indicators the State will use in determining the effectiveness of its institutions.
Discussion: The Chancellor will discuss issues related to the Colleges efforts to improve its retention rate. Three subcommittees of the campus taskforce were formed to study academic life, academic support services, and student life, and the factors that have an impact on retention rates. A brief summary of the reports of the subcommittees and their recommendations will be provided.
Action Required: None
BACKGROUND: The Office of Admissions completed the 1996-1997 recruiting year with an entering class of new students that was 24 percent larger than the previous years class. The academic quality of the class was once again strong. Sixteen valedictorians and seven salutatorians are members of this year's entering class. The cumulative high school grade point average is more than 3.2 and twenty-five new students had perfect 4.0 academic grade point averages in high school.
Matriculation of new students is one important variable in total student enrollment. Retention of already enrolled students is the other major factor. A record number of students was graduated in May 1997, and enrollment of returning students has been equally strong. This success is a product of the work of the entire campus community, with notable effort by Associate Provost Julia Heise. The combination of new student enrollment and strong returning student enrollment has resulted in total enrollment at the College being 7.0 percent higher than in the fall of 1996.
DISCUSSION: Enrollment for fall 1997, with comparison to fall 1996, is as follows:
Fall 1997 Fall 1996 Returning Students 980 954 New Students
TOTAL New Students
Total Full-Time 1,164 1,158 Part-Time 289 217 Total Enrollment (Abingdon & Wise) 1,453 1,375 Extended Learning 62 28 TOTAL ENROLLMENT 1,515 1,403
ACTION REQUIRED: None
BACKGROUND: As of September 15, the Campaign for Clinch Valley College had raised $9.1 million in gifts and pledges toward a goal of $13 million. Key gifts to date are an anonymous gift of $1 million, a $1.1 million gift from the Estate of Virginia Irene Meador, and a $500,000 grant from the Slemp Foundation. Campaign Tri-Chairs are William Sturgill, Don Green, and Jim Gott. Honorary Chairs are Kenneth Asbury, Jane Knox, and Joseph C. Smiddy.
A special athletics subcommittee, chaired by Jim Gott, has recently taken on the challenge of matching a $2 million grant from Carl W. Smith to complete funding for a football facility on the CVC campus. Expectations are high that the Smith challenge can be met in the near future. The official campaign kickoff was held on the evening of October 10.
DISCUSSION: The chart below shows the funds raised to date.
ACTION REQUIRED: None
Proposed Campaign Projects
Goal Funds raised to date I. Capital Enhancement
- b. Performing Arts
- c. Stadium
- d. Zehmer
- TOTAL Capital Enhancement
- b. Performing Arts
II. Academic Enhancement
- b. Faculty Development Fund
- c. Four Endowed Chairs
- Total Academic Enhancement
- b. Faculty Development Fund
III. Scholarships $1,500,000 $3,200,000 IV. General Annual Fund (5 years @ $600,000) $3,000,000 $1,300,000 TOTAL 5 YEAR CAMPAIGN GOAL $13,000,000 $9,100,000
II.F. Program Review and History Department
BACKGROUND: The College has instituted a formal program review policy, in which each department will be reviewed every five years. The review will assess the departments support of the Colleges mission; departmental productivity; the departments results; and the costs and resources of the department.
DISCUSSION: The department of history and philosophy and the department of business and economics underwent program review in the fall of 1997. The Chancellor will discuss the review process and provide an introduction to the department of history and philosophy.
ACTION REQUIRED: None
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