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DOCKET
BOARD OF VISITORS
November 8, 1997
- 1.
CONSENT ITEMS
a. CLINCH VALLEY COLLEGE MASTER PLAN UPDATE
The President will propose the adoption of the following resolution:
WHEREAS, Section 4-4.01(c) of the Appropriations Act requires
state agencies to have a master plan on which to base reviews
of capital project requests; and
WHEREAS, the College has completed a revision to its current
master plan dated January 24, 1992; and
WHEREAS, the Clinch Valley College Advisory Council voted unanimously
at its October 10, 1997 meeting to recommend approval of the
master plan to the Board of Visitors with the proviso that the
College not be limited in future enrollment growth to the levels
outlined in the master plan and that campus planning for buildings
and grounds should include efforts to enhance the collegiate
qualities and appearance of the campus,
RESOLVED that the Clinch Valley College 1997 Facilities Master
Plan Update prepared by Thomson+Litton, Inc., of Wise and Van
Yahres & Associates of Charlottesville, is approved.
b. POLICY REVISION, Athletic signs
The President will propose the adoption of the following resolution:
WHEREAS, the original Policy on Signage in Athletic Facilities
was approved by the Board of Visitors on January 26, 1990; and
Athletic Facilities for accuracy and applicability and has determined
that it requires substantive changes; and
WHEREAS, on April 12, 1997, the Ad Hoc Committee on Policy Reform
referred the policy to the Buildings and Grounds Committee for
review and revision; and
WHEREAS, current practice differs from the Board’s policy;
RESOLVED that the Policy on Signage in Athletic Facilities dated
January 26, 1990 be updated and superseded as follows:
- Policy
on Commercial Signs in Athletic Facilities
This policy governs the placement and content of commercial
signs whether located on the exterior or interior of Athletic
and Intramural facilities including but not limited to field
houses, gymnasiums, stadiums, courts, tracks, and fields.
Permanent
Signs
Permanent signs include message boards that display changing
commercial messages.
1. Content Standards
a. The message on a commercial sign may include a firm’s name
and other identifying marks or slogans including but not limited
to licensed registered trademarks, but shall not make or imply
comparisons with competing products or services.
b. In no circumstances will a commercial sign be associated
with tobacco or alcohol related products.
c. The content of commercial messages shall be recommended by
the Athletic Director to the Executive Vice President & Chief
Financial Officer for approval.
2. Design and Location Standards for Exterior Signs
a. The design and location of permanent exterior signs that
contain commercial message(s) shall be approved by the Architect
for the University. This review and approval shall be for conformance
to the University’s design standards.
b. Illumination may be used only while the athletic or intramural
facility is in use for an event.
3. Design and Location Standards for Interior Signs
a. Permanent commercial signs displaying a firm’s identifying
mark or slogan as well as standard commercial advertising signs
may be located in conjunction with concession areas, scoreboard(s),
message centers and scorers’ tables.
b. Illumination may be used only while the athletic or intramural
facility is in use for an event.
c. Revolving commercial signs on message boards may be displayed
only during events.
d. Detailed design and location requirements for permanent commercial
signs shall be governed by standards promulgated by the Director
of Athletic Programs.
Temporary
Signs
1. Content Standards
a. The content of temporary commercial signs may include the
following information:
1. Radio/television networks broadcasting the athletic event
2. Events related to the hosting of ACC or NCAA tournaments
where the display of corporate signs is a stipulation associated
with hosting the events
3. A title sponsor for a particular contest.
b. The message on a temporary commercial sign may include a
firm’s name and other identifying marks or slogans including
but not limited to licensed registered trademarks, but shall
not make or imply comparisons with competing products or services.
c. In no circumstances will a temporary commercial sign be associated
with tobacco or alcohol related products.
d. The content of temporary commercial signs shall be governed
by standards promulgated by the Director of Athletic Programs.
2. Location Standards
a. Temporary commercial signs may be located at court/field
promotion displays, sign up tables for the registering of potential
participants, concession areas, or as entrance/welcome signs
for the period of the event only.
b. Temporary commercial signs may not be placed on walls, railings,
or game goals.
c. Detailed location requirements for temporary commercial signs
shall be governed by standards promulgated by the Director of
Athletic Programs.
- c.
ADMINISTRATIVE/PROFESSIONAL FACULTY COMPENSATION AND PERSONNEL
ADMINISTRATION PLAN
The President will propose the adoption of the following resolution:
WHEREAS, the Board of Visitors approved on January 27, 1989,
an Administrative/Professional Faculty Compensation and Personnel
Administration Plan; and
WHEREAS, the Consolidated Salary Authorization of the Commonwealth
of Virginia requires the Board of Visitors to approve procedures
utilized for regularly scheduled performance reviews of all
faculty appointees; and
WHEREAS, the Vice President and Provost of the University has
promulgated a policy requiring annual performance reviews for
all instructional faculty members that has been approved by
the State Council for Higher Education in Virginia (SCHEV);
and
WHEREAS, the Board’s 1989 policy must be revised to conform
with the current Consolidated Salary Authorization and proper
titles of current University offices and officials should be
substituted;
RESOLVED that the Administrative/Professional Faculty Compensation
and Personnel Administration Plan adopted on January 27, 1989,
be superseded and replaced with the following:
UNIVERSITY OF VIRGINIA FACULTY COMPENSATION PLAN
A performance evaluation will be required at least annually
of all individuals holding a faculty position. This shall include
an annual report filed by each faculty member and in the case
of instructional faculty an evaluation of teaching, service,
and research. Salary increases will be awarded to faculty based
on merit, that is, on the performance of each individual as
reflected by the performance evaluation, and will be administered
on the basis of professional/job related criteria.
Compensation Guidelines for faculty will be determined by comparing
compensation paid for similar positions at peer institutions.
Special studies may be conducted as necessary.
The University will adhere to the requirement in the Consolidated
Salary Authorization which limits the salary average for 11/12
month Administrative and Professional faculty to an amount which
does not exceed the salary average for 9/10 month teaching and
research faculty by more than 35%.
A position description will be required for each current and
proposed Administrative/Professional faculty position. The position
description should include an organization chart indicating
the position's level in relationship to the President as well
as subordinate positions and job titles. The position descriptions
will be maintained in the Department of Human Resources.
Job titles shall be consistent and descriptive of the job duties
for each Administrative/Professional faculty position.
Administrative responsibility for implementation of the Faculty
Compensation Plan is assigned to the appropriate Vice President.
- d.
APPROVAL OF BOARD OF VISITORS REPRESENTATIVES TO THE GOVERNING
BOARDS OF UNIVERSITY-RELATED FOUNDATIONS
The President will propose the adoption of the following resolution:
RESOLVED that the following persons are approved as representatives
of the Board of Visitors to the governing boards of the following
University-related foundations: BOV
Representatives.
- e.
APPROVAL OF ESTABLISHMENT OF LILLIAN PRATT HEALTH SCIENCES CENTER
QUASI-ENDOWMENT
The President will propose the adoption of the following resolution:
RESOLVED that the establishment of the Lillian Pratt Health
Sciences Center Quasi-Endowment Fund in the amount of $7,572,798.14,
be approved.
- f.
APPROVAL OF REPORT ON SEPTEMBER 4, 1997 INVESTMENT IN BLUE RIDGE
HEALTH ALLIANCE, INC.
The President will propose the adoption of the following resolution:
WHEREAS, on June 14, 1997, the Board of Visitors delegated to
the Executive Vice President and Chief Financial Officer authority
to invest in joint business ventures in amounts not exceeding
$5 million, with concurrence of the chairs of the Finance and
Health Affairs Committees; and,
WHEREAS, prior to making any investment, the Executive Vice
President and Chief Financial Officer secured the appropriate
approval of the Chairs of the Finance and Health Affairs Committees
as well as the Rector of the Board of Visitors;
RESOLVED that the Finance Committee and the Board of Visitors
accepts this report of an investment in Blue Ridge Health Alliance,
Inc. on September 4, 1997, in the amount of $5 million.
- g.
APPROVAL OF 1998 GAINSHARING PLAN
The President will propose the adoption of the following resolution:
WHEREAS, the Medical Center’s approved budget projects a $22,200,000
operating margin for Fiscal Year 1997-98; and
WHEREAS, the proposed 1998 Gainsharing Plan consists of a one-time
payment to eligible Medical Center employees and School of Medicine
clinical faculty who are performing at a satisfactory level;
and
WHEREAS, the Gainsharing payment will be made in August 1998
in accordance with the Gainsharing Plan and matrix; RESOLVED
that the 1998 Gainsharing Plan be approved.
Gainsharing
Matrix
- h.
APPROVAL OF SALARY ADJUSTMENTS FOR HEALTH CARE PROFESSIONALS
The President will propose the adoption of the following resolution:
WHEREAS, the codified autonomy legislation expanded the Board
of Visitors’ authority to establish compensation plans; and
WHEREAS, compensation surveys of salaries paid by area, state
and regional health care and other employers have been conducted
and analyzed; and
WHEREAS, the results of these surveys support an average salary
increase of four percent, plus a 0.5 percent of salary market
equity adjustment for some Health Care Professionals, effective
November 30, 1997; and,
WHEREAS, the Medical Center has proposed that the salary increases
reflected in the 1997 Salary Adjustments Implementing Guidelines
for Health Care Professionals listed below be adopted;
RESOLVED that the 1997 Salary Adjustments Implementing Guidelines
for Health Care Professionals listed below be approved.
1997 SALARY ADJUSTMENTS IMPLEMENTING GUIDELINESFOR HEALTH
CARE PROFESSIONALS
Health Care Professionals will be eligible for an average four-
percent increase allocated on the basis of merit. Some Health
Care Professionals may also receive an equity adjustment to
address external market factors or internal alignment concerns.
All market equity adjustments must be recommended by the manager
and be approved by the divisional executive and the Executive
Director of the Medical Center.
Individual salary adjustments, including both merit and equity,
that exceed ten percent will require the approval of the Executive
Director of the Medical Center.
The minimum and maximum of all salary ranges will be adjusted
by four percent with the exception of operating room technicians
and pharmacists. Operating room technicians’ salaries will be
adjusted by eight percent; pharmacists’, by six percent.
- i.
APPROVAL OF INTENT TO ISSUE BONDS FOR THE SCOTT STADIUM EXPANSION
PROJECT AND THE CONSTUCTION OF THE FOOTBALL FACILITY AT CLINCH
VALLEY COLLEGE
The President will propose the adoption of the following resolution:
WHEREAS, the United States Department of the Treasury has promulgated
final regulations in Section l.l50-2 of the Treasury Regulations
(the "Regulations") governing when the allocation of bond proceeds
to reimburse expenditures previously made by a borrower shall
be treated as an expenditure of the bond proceeds; and
WHEREAS, the Regulations require a declaration of official intent
by a borrower to provide evidence that the borrower intended
to reimburse such expenditures with proceeds of its bonds; and
WHEREAS, the Board of Visitors of the University of Virginia
(the "University") desires to make such a declaration of official
intent as required by the Regulations; and
RESOLVED that, pursuant to the Regulations, the University hereby
declares its intent to reimburse expenditures in accordance
with the following:
The University reasonably expects to reimburse expenditures
incurred for the construction of the expansion of Scott Stadium
and the construction of the football facility at Clinch Valley
College with proceeds from the issuance of tax-exempt bonds
(the “bonds”) to be issued by the University through the Treasury
board;
This resolution is a declaration of official intent under Section
l.l50-2 of the Regulations;
The maximum principal amount of bonds expected to be issued
for the purpose of reimbursing expenditures relating to the
Scott Stadium expansion project is $50 million, and relating
to the construction of the football facility at Clinch Valley
College is $6 million.
- j.
APPROVAL OF THE 1997 WTJU ANNUAL REPORT
The President will propose the adoption of the following resolution:
RESOLVED that the 1997 WTJU Annual Report be approved, as recommended
by the President and the Vice President for Student Affairs.
- 2.
ACTION ITEMS
a. APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE SCOTT
STADIUM EXPANSION PROJECT
The President will propose the adoption of the following resolution:
RESOLVED that the architectural design guidelines, dated November
7, 1997, and prepared by Heery International of Atlanta, Georgia,
for the construction of the Scott Stadium Expansion project
are approved;
RESOLVED FURTHER that the project will be presented for further
review at the schematic design level of development.
- b.
APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE BIOMEDICAL
ENGINEERING AND MEDICAL SCIENCE BUILDING
The President will propose the adoption of the following resolution:
RESOLVED that the architectural design guidelines, dated November
7, 1997, and prepared by Henningson, Durham and Richardson of
Alexandria, Virginia, for the Biomedical Engineering and Medical
Science Building are approved;
RESOLVED FURTHER that the project will be presented for further
review at the schematic design level of development.
- c.
APPROVAL OF ENGINEER SELECTION FOR THE EAST PRECINCT CHILLER PLANT
PROJECT
The President will propose the adoption of the following resolution:
RESOLVED that the firm of RMF Engineering, Inc., of Baltimore,
Maryland, is approved for the performance of architectural and
engineering services for the East Precinct Chiller Plant project.
- d.
APPROVAL OF ARCHITECT SELECTION FOR THE EMERGENCY DEPARTMENT RENOVATIONS
PROJECT
The President will propose the adoption of the following resolution:
RESOLVED that the firm of Ellerbe Becket of Washington, D.C.,
is approved for the performance of architectural and engineering
services for the Emergency Department Renovation project.
- f.
APPROVAL OF CAMPAIGN GIFT CREDITING AND VALUATION POLICY
The President will propose the adoption of the following resolution:
RESOLVED that the revised Campaign Gift Crediting and Valuation
Policy be approved (see Attachment A).
- g.
APPROVAL OF CONVERSION OF CAPITAL ADVANCE TO CONTRIBUTION FOR
VIRGINIA AUXILIARY SERVICES FOUNDATION
The President will propose the adoption of the following resolution:
WHEREAS, the Rector and the Visitors of the University of Virginia
authorized a $500,000.00 non-interest bearing capital advance
to the Virginia Auxiliary Services Foundation on January 29,
1987; and
WHEREAS, the Virginia Student Aid Foundation has used these
funds to support the Birdwood Golf Course and facilities, providing
discounts and services to faculty, staff and students of the
University of Virginia;
RESOLVED that the non-interest bearing capital advance from
the general funds of the University to the Virginia Auxiliary
Services Foundation in the amount of $500,000.00, be converted
from an operating loan to a contribution to the operating costs
of the Birdwood Golf Course and facilities.
- h.
UNIVERSITY OF VIRGINIA MEDICAL CENTER CORPORATE COMPLIANCE PROGRAM
The President will propose the adoption of the following resolution:
WHEREAS, the Board of Visitors is committed to continuing efforts
to improve quality and performance;
RESOLVED that,
-
The President of the University is authorized to dedicate
the necessary resources toward development of an effective
Corporate Compliance Program (the Program) designed
to prevent and detect potential violations of law and/or risky
practices in the conduct of their business affairs by employees,
physicians and agents of the Medical Center.
-
The Program will:
a) Establish compliance standards and procedures reasonably
capable of reducing the risk of wrongful conduct;
b) Appoint specific, high-level individual(s) (responsible
to the Executive Vice President and Chief Financial Officer
with responsibility to coordinate programs with the General
Counsel and the Vice President and Provost for Health Sciences)
with overall responsibility to oversee the administration
of the program;
c) Take steps to communicate effectively the compliance
standards and procedures to all employees and agents by,
for example, mandatory training sessions or the dissemination
of publications;
e) Consistently enforce its standards through appropriate
disciplinary mechanisms, including as appropriate, discipline
of individuals for failure to detect noncompliance; and
f) Take reasonable steps to respond appropriately to noncompliance
after detection and to prevent recurrence, which may require
modifications to the compliance program.
-
3. The development of specific recommendations, educating
and training employees with respect to those specific recommendations,
and reviewing and possibly enhancing internal controls and
monitoring systems will be time-consuming. Accordingly, management
is directed to proceed in a responsible manner that may include
several phases. Periodic progress reports shall be provided
to the Board.
- i.
NEW BUSINESS VENTURE - I.Q. HEALTH
The President will propose the adoption of the following resolution:
WHEREAS, the Institute for Quality Health (IQ Health),
a division of the University of Virginia Health Services Foundation
(HSF), a University-related foundation, proposes to enter
into a new business venture with the Cerner Corporation to license
its Health Risk Assessment to Cerner and to enter into an agreement
whereby it continues to provide services to Cerner related to
development and enhancement to the Health Risk Assessment; and
WHEREAS, under the Policy on University-related Foundations,
HSF is required to submit all new business ventures for approval
of the Board of Visitors; and
WHEREAS, the Vice President and Provost for Health Sciences
recommends that, in the best interests of the University of
Virginia Health Sciences Center, approval be granted for this
venture;
RESOLVED that the described business arrangement between HSF
and the Cerner Corporation is approved; and
RESOLVED FURTHER that the Executive Vice President and Chief
Financial Officer is authorized, with advice of the General
Counsel, to execute such agreement or agreements as may be in
the best interests of the University of Virginia, with the HSF,
regarding the limitations on the use of the University of Virginia
name in conjunction with the Cerner venture.
- j.
APPROVAL OF THE FRAMEWORK FOR PLANNING PROCESS
The President will propose the adoption of the following resolution:
WHEREAS, the President of the University of Virginia has asked
the Chancellor of Clinch Valley College to develop a long-term
strategic plan for Clinch Valley College; and
WHEREAS, the Chancellor has distilled the observations of constituents
into a set of core principles and strategic directions; and
WHEREAS, the strategic directions provide the foundation for
developing a long-term strategic plan; and
WHEREAS, the Faculty Senate of Clinch Valley College approved
the strategic directions;
RESOLVED that the strategic directions, listed below, are approved
as the foundation for developing the strategic plan.
- Increase
academic excellence by improving conditions of academic life
- Improve
facilities and campus appearance
- Increase
enrollment while maintaining the character of Clinch Valley
College
- Improve
student life, especially by increasing the sense of community
on campus
- Improve
the College’s visibility and recognition
- Strengthen
relationships with key constituencies
- k.
GIFTS, GRANTS AND CONTRACTS
The President will report on Gifts, Grants, Contracts.
- l.
REPORT ON ACTIONS OF THE EXECUTIVE COMMITTEE
The Rector will report on the following actions taken by the
Executive Committee at its meetings on July 9, 1997, August
21, 1997, September 8, 1997, October 2, 1997, and October 24,
1997:
a. Approval to remove property for use in support of the Health
Sciences Center Parking Structure and Stormwater Management
projects
b. Approval to remove property in support of the construction
of a emergency communications center and fire station
c. Approval of architect selection for the Scott Stadium Expansion
Project
d. Approval of architect selection for the Clinch Valley College
Football Facility
e. Approval of Land Acquisition for the Health Sciences Center
Parking Garage for 600 Vehicles
f. Approval of architect selection for the parking component
of the Scott Stadium Expansion Project
g. Approval of Investment in Rothschild Recovery Fund, L.P.
h. Resolution Authorizing the Executive Vice President and Chief
Finanical Officer to Make Changes in the Scott Stadium Expansion
Planning
i. Approval of Salaries for President John T. Casteen, III,
and Chancellor L. Jay Lemons
j. Reaffirmation of Existing Policies (Category A)
l. Approval of Investment Policies and Guidelines.
- m.
REVISION OF THE MANUAL OF THE BOARD OF VISITORS, 1991
At the regular meeting on Saturday, November 8, 1997, at 9:15
a.m., the Board will be asked to consider certain changes in
The Manual. In accordance with the procedure for revision set
down in The Manual, the proposed amendments were presented to
the Executive Committee on Friday, October 24, for approval.
The Committee approved the changes which now must be approved
by the full Board.
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