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Meeting Information

DOCKET
BOARD OF VISITORS

November 8, 1997

1. CONSENT ITEMS

a. CLINCH VALLEY COLLEGE MASTER PLAN UPDATE

The President will propose the adoption of the following resolution:

WHEREAS, Section 4-4.01(c) of the Appropriations Act requires state agencies to have a master plan on which to base reviews of capital project requests; and

WHEREAS, the College has completed a revision to its current master plan dated January 24, 1992; and

WHEREAS, the Clinch Valley College Advisory Council voted unanimously at its October 10, 1997 meeting to recommend approval of the master plan to the Board of Visitors with the proviso that the College not be limited in future enrollment growth to the levels outlined in the master plan and that campus planning for buildings and grounds should include efforts to enhance the collegiate qualities and appearance of the campus,

RESOLVED that the Clinch Valley College 1997 Facilities Master Plan Update prepared by Thomson+Litton, Inc., of Wise and Van Yahres & Associates of Charlottesville, is approved.

b. POLICY REVISION, Athletic signs

The President will propose the adoption of the following resolution:

WHEREAS, the original Policy on Signage in Athletic Facilities was approved by the Board of Visitors on January 26, 1990; and

Athletic Facilities for accuracy and applicability and has determined that it requires substantive changes; and

WHEREAS, on April 12, 1997, the Ad Hoc Committee on Policy Reform referred the policy to the Buildings and Grounds Committee for review and revision; and

WHEREAS, current practice differs from the Board's policy;

RESOLVED that the Policy on Signage in Athletic Facilities dated January 26, 1990 be updated and superseded as follows:

Policy on Commercial Signs in Athletic Facilities

This policy governs the placement and content of commercial signs whether located on the exterior or interior of Athletic and Intramural facilities including but not limited to field houses, gymnasiums, stadiums, courts, tracks, and fields.

Permanent Signs

Permanent signs include message boards that display changing commercial messages.

1. Content Standards

a. The message on a commercial sign may include a firm's name and other identifying marks or slogans including but not limited to licensed registered trademarks, but shall not make or imply comparisons with competing products or services.

b. In no circumstances will a commercial sign be associated with tobacco or alcohol related products.

c. The content of commercial messages shall be recommended by the Athletic Director to the Executive Vice President & Chief Financial Officer for approval.


2. Design and Location Standards for Exterior Signs

a. The design and location of permanent exterior signs that contain commercial message(s) shall be approved by the Architect for the University. This review and approval shall be for conformance to the University's design standards.

b. Illumination may be used only while the athletic or intramural facility is in use for an event.


3. Design and Location Standards for Interior Signs

a. Permanent commercial signs displaying a firm's identifying mark or slogan as well as standard commercial advertising signs may be located in conjunction with concession areas, scoreboard(s), message centers and scorers' tables.

b. Illumination may be used only while the athletic or intramural facility is in use for an event.

c. Revolving commercial signs on message boards may be displayed only during events.

d. Detailed design and location requirements for permanent commercial signs shall be governed by standards promulgated by the Director of Athletic Programs.

Temporary Signs

1. Content Standards

a. The content of temporary commercial signs may include the following information:

1. Radio/television networks broadcasting the athletic event

2. Events related to the hosting of ACC or NCAA tournaments where the display of corporate signs is a stipulation associated with hosting the events

3. A title sponsor for a particular contest.

b. The message on a temporary commercial sign may include a firm's name and other identifying marks or slogans including but not limited to licensed registered trademarks, but shall not make or imply comparisons with competing products or services.

c. In no circumstances will a temporary commercial sign be associated with tobacco or alcohol related products.

d. The content of temporary commercial signs shall be governed by standards promulgated by the Director of Athletic Programs.


2. Location Standards

a. Temporary commercial signs may be located at court/field promotion displays, sign up tables for the registering of potential participants, concession areas, or as entrance/welcome signs for the period of the event only.

b. Temporary commercial signs may not be placed on walls, railings, or game goals.

c. Detailed location requirements for temporary commercial signs shall be governed by standards promulgated by the Director of Athletic Programs.


c. ADMINISTRATIVE/PROFESSIONAL FACULTY COMPENSATION AND PERSONNEL ADMINISTRATION PLAN

The President will propose the adoption of the following resolution:

WHEREAS, the Board of Visitors approved on January 27, 1989, an Administrative/Professional Faculty Compensation and Personnel Administration Plan; and

WHEREAS, the Consolidated Salary Authorization of the Commonwealth of Virginia requires the Board of Visitors to approve procedures utilized for regularly scheduled performance reviews of all faculty appointees; and

WHEREAS, the Vice President and Provost of the University has promulgated a policy requiring annual performance reviews for all instructional faculty members that has been approved by the State Council for Higher Education in Virginia (SCHEV); and

WHEREAS, the Board's 1989 policy must be revised to conform with the current Consolidated Salary Authorization and proper titles of current University offices and officials should be substituted;

RESOLVED that the Administrative/Professional Faculty Compensation and Personnel Administration Plan adopted on January 27, 1989, be superseded and replaced with the following:

UNIVERSITY OF VIRGINIA FACULTY COMPENSATION PLAN

A performance evaluation will be required at least annually of all individuals holding a faculty position. This shall include an annual report filed by each faculty member and in the case of instructional faculty an evaluation of teaching, service, and research. Salary increases will be awarded to faculty based on merit, that is, on the performance of each individual as reflected by the performance evaluation, and will be administered on the basis of professional/job related criteria.

Compensation Guidelines for faculty will be determined by comparing compensation paid for similar positions at peer institutions. Special studies may be conducted as necessary.

The University will adhere to the requirement in the Consolidated Salary Authorization which limits the salary average for 11/12 month Administrative and Professional faculty to an amount which does not exceed the salary average for 9/10 month teaching and research faculty by more than 35%.

A position description will be required for each current and proposed Administrative/Professional faculty position. The position description should include an organization chart indicating the position's level in relationship to the President as well as subordinate positions and job titles. The position descriptions will be maintained in the Department of Human Resources.

Job titles shall be consistent and descriptive of the job duties for each Administrative/Professional faculty position.

Administrative responsibility for implementation of the Faculty Compensation Plan is assigned to the appropriate Vice President.


d. APPROVAL OF BOARD OF VISITORS REPRESENTATIVES TO THE GOVERNING BOARDS OF UNIVERSITY-RELATED FOUNDATIONS

The President will propose the adoption of the following resolution:

RESOLVED that the following persons are approved as representatives of the Board of Visitors to the governing boards of the following University-related foundations: BOV Representatives.


e. APPROVAL OF ESTABLISHMENT OF LILLIAN PRATT HEALTH SCIENCES CENTER QUASI-ENDOWMENT

The President will propose the adoption of the following resolution:

RESOLVED that the establishment of the Lillian Pratt Health Sciences Center Quasi-Endowment Fund in the amount of $7,572,798.14, be approved.


f. APPROVAL OF REPORT ON SEPTEMBER 4, 1997 INVESTMENT IN BLUE RIDGE HEALTH ALLIANCE, INC.

The President will propose the adoption of the following resolution:

WHEREAS, on June 14, 1997, the Board of Visitors delegated to the Executive Vice President and Chief Financial Officer authority to invest in joint business ventures in amounts not exceeding $5 million, with concurrence of the chairs of the Finance and Health Affairs Committees; and,

WHEREAS, prior to making any investment, the Executive Vice President and Chief Financial Officer secured the appropriate approval of the Chairs of the Finance and Health Affairs Committees as well as the Rector of the Board of Visitors;

RESOLVED that the Finance Committee and the Board of Visitors accepts this report of an investment in Blue Ridge Health Alliance, Inc. on September 4, 1997, in the amount of $5 million.


g. APPROVAL OF 1998 GAINSHARING PLAN

The President will propose the adoption of the following resolution:

WHEREAS, the Medical Center's approved budget projects a $22,200,000 operating margin for Fiscal Year 1997-98; and

WHEREAS, the proposed 1998 Gainsharing Plan consists of a one-time payment to eligible Medical Center employees and School of Medicine clinical faculty who are performing at a satisfactory level; and

WHEREAS, the Gainsharing payment will be made in August 1998 in accordance with the Gainsharing Plan and matrix; RESOLVED that the 1998 Gainsharing Plan be approved.

Gainsharing Matrix


h. APPROVAL OF SALARY ADJUSTMENTS FOR HEALTH CARE PROFESSIONALS

The President will propose the adoption of the following resolution:

WHEREAS, the codified autonomy legislation expanded the Board of Visitors' authority to establish compensation plans; and

WHEREAS, compensation surveys of salaries paid by area, state and regional health care and other employers have been conducted and analyzed; and

WHEREAS, the results of these surveys support an average salary increase of four percent, plus a 0.5 percent of salary market equity adjustment for some Health Care Professionals, effective November 30, 1997; and,

WHEREAS, the Medical Center has proposed that the salary increases reflected in the 1997 Salary Adjustments Implementing Guidelines for Health Care Professionals listed below be adopted;

RESOLVED that the 1997 Salary Adjustments Implementing Guidelines for Health Care Professionals listed below be approved.

1997 SALARY ADJUSTMENTS IMPLEMENTING GUIDELINES--FOR HEALTH CARE PROFESSIONALS

Health Care Professionals will be eligible for an average four- percent increase allocated on the basis of merit. Some Health Care Professionals may also receive an equity adjustment to address external market factors or internal alignment concerns. All market equity adjustments must be recommended by the manager and be approved by the divisional executive and the Executive Director of the Medical Center.

Individual salary adjustments, including both merit and equity, that exceed ten percent will require the approval of the Executive Director of the Medical Center.

The minimum and maximum of all salary ranges will be adjusted by four percent with the exception of operating room technicians and pharmacists. Operating room technicians' salaries will be adjusted by eight percent; pharmacists', by six percent.


i. APPROVAL OF INTENT TO ISSUE BONDS FOR THE SCOTT STADIUM EXPANSION PROJECT AND THE CONSTUCTION OF THE FOOTBALL FACILITY AT CLINCH VALLEY COLLEGE

The President will propose the adoption of the following resolution:

WHEREAS, the United States Department of the Treasury has promulgated final regulations in Section l.l50-2 of the Treasury Regulations (the "Regulations") governing when the allocation of bond proceeds to reimburse expenditures previously made by a borrower shall be treated as an expenditure of the bond proceeds; and

WHEREAS, the Regulations require a declaration of official intent by a borrower to provide evidence that the borrower intended to reimburse such expenditures with proceeds of its bonds; and

WHEREAS, the Board of Visitors of the University of Virginia (the "University") desires to make such a declaration of official intent as required by the Regulations; and

RESOLVED that, pursuant to the Regulations, the University hereby declares its intent to reimburse expenditures in accordance with the following:

The University reasonably expects to reimburse expenditures incurred for the construction of the expansion of Scott Stadium and the construction of the football facility at Clinch Valley College with proceeds from the issuance of tax-exempt bonds (the "bonds") to be issued by the University through the Treasury board;

This resolution is a declaration of official intent under Section l.l50-2 of the Regulations;

The maximum principal amount of bonds expected to be issued for the purpose of reimbursing expenditures relating to the Scott Stadium expansion project is $50 million, and relating to the construction of the football facility at Clinch Valley College is $6 million.


j. APPROVAL OF THE 1997 WTJU ANNUAL REPORT

The President will propose the adoption of the following resolution:

RESOLVED that the 1997 WTJU Annual Report be approved, as recommended by the President and the Vice President for Student Affairs.


2. ACTION ITEMS

a. APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE SCOTT STADIUM EXPANSION PROJECT

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated November 7, 1997, and prepared by Heery International of Atlanta, Georgia, for the construction of the Scott Stadium Expansion project are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

b. APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE BIOMEDICAL ENGINEERING AND MEDICAL SCIENCE BUILDING

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated November 7, 1997, and prepared by Henningson, Durham and Richardson of Alexandria, Virginia, for the Biomedical Engineering and Medical Science Building are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.


c. APPROVAL OF ENGINEER SELECTION FOR THE EAST PRECINCT CHILLER PLANT PROJECT

The President will propose the adoption of the following resolution:

RESOLVED that the firm of RMF Engineering, Inc., of Baltimore, Maryland, is approved for the performance of architectural and engineering services for the East Precinct Chiller Plant project.


d. APPROVAL OF ARCHITECT SELECTION FOR THE EMERGENCY DEPARTMENT RENOVATIONS PROJECT

The President will propose the adoption of the following resolution:

RESOLVED that the firm of Ellerbe Becket of Washington, D.C., is approved for the performance of architectural and engineering services for the Emergency Department Renovation project.


f. APPROVAL OF CAMPAIGN GIFT CREDITING AND VALUATION POLICY

The President will propose the adoption of the following resolution:

RESOLVED that the revised Campaign Gift Crediting and Valuation Policy be approved (see Attachment A).


g. APPROVAL OF CONVERSION OF CAPITAL ADVANCE TO CONTRIBUTION FOR VIRGINIA AUXILIARY SERVICES FOUNDATION

The President will propose the adoption of the following resolution:

WHEREAS, the Rector and the Visitors of the University of Virginia authorized a $500,000.00 non-interest bearing capital advance to the Virginia Auxiliary Services Foundation on January 29, 1987; and

WHEREAS, the Virginia Student Aid Foundation has used these funds to support the Birdwood Golf Course and facilities, providing discounts and services to faculty, staff and students of the University of Virginia;

RESOLVED that the non-interest bearing capital advance from the general funds of the University to the Virginia Auxiliary Services Foundation in the amount of $500,000.00, be converted from an operating loan to a contribution to the operating costs of the Birdwood Golf Course and facilities.

h. UNIVERSITY OF VIRGINIA MEDICAL CENTER CORPORATE COMPLIANCE PROGRAM

The President will propose the adoption of the following resolution:

WHEREAS, the Board of Visitors is committed to continuing efforts to improve quality and performance;

RESOLVED that,

  1. The President of the University is authorized to dedicate the necessary resources toward development of an effective Corporate Compliance Program (the Program) designed to prevent and detect potential violations of law and/or risky practices in the conduct of their business affairs by employees, physicians and agents of the Medical Center.
  1. The Program will:

    a) Establish compliance standards and procedures reasonably capable of reducing the risk of wrongful conduct;

    b) Appoint specific, high-level individual(s) (responsible to the Executive Vice President and Chief Financial Officer with responsibility to coordinate programs with the General Counsel and the Vice President and Provost for Health Sciences) with overall responsibility to oversee the administration of the program;

    c) Take steps to communicate effectively the compliance standards and procedures to all employees and agents by, for example, mandatory training sessions or the dissemination of publications;

    e) Consistently enforce its standards through appropriate disciplinary mechanisms, including as appropriate, discipline of individuals for failure to detect noncompliance; and

    f) Take reasonable steps to respond appropriately to noncompliance after detection and to prevent recurrence, which may require modifications to the compliance program.

  2. 3. The development of specific recommendations, educating and training employees with respect to those specific recommendations, and reviewing and possibly enhancing internal controls and monitoring systems will be time-consuming. Accordingly, management is directed to proceed in a responsible manner that may include several phases. Periodic progress reports shall be provided to the Board.


i. NEW BUSINESS VENTURE - I.Q. HEALTH

The President will propose the adoption of the following resolution:

WHEREAS, the Institute for Quality Health (IQ Health), a division of the University of Virginia Health Services Foundation (HSF), a University-related foundation, proposes to enter into a new business venture with the Cerner Corporation to license its Health Risk Assessment to Cerner and to enter into an agreement whereby it continues to provide services to Cerner related to development and enhancement to the Health Risk Assessment; and

WHEREAS, under the Policy on University-related Foundations, HSF is required to submit all new business ventures for approval of the Board of Visitors; and

WHEREAS, the Vice President and Provost for Health Sciences recommends that, in the best interests of the University of Virginia Health Sciences Center, approval be granted for this venture;

RESOLVED that the described business arrangement between HSF and the Cerner Corporation is approved; and

RESOLVED FURTHER that the Executive Vice President and Chief Financial Officer is authorized, with advice of the General Counsel, to execute such agreement or agreements as may be in the best interests of the University of Virginia, with the HSF, regarding the limitations on the use of the University of Virginia name in conjunction with the Cerner venture.


j. APPROVAL OF THE FRAMEWORK FOR PLANNING PROCESS

The President will propose the adoption of the following resolution:

WHEREAS, the President of the University of Virginia has asked the Chancellor of Clinch Valley College to develop a long-term strategic plan for Clinch Valley College; and

WHEREAS, the Chancellor has distilled the observations of constituents into a set of core principles and strategic directions; and

WHEREAS, the strategic directions provide the foundation for developing a long-term strategic plan; and

WHEREAS, the Faculty Senate of Clinch Valley College approved the strategic directions;

RESOLVED that the strategic directions, listed below, are approved as the foundation for developing the strategic plan.

  • Increase academic excellence by improving conditions of academic life
  • Improve facilities and campus appearance
  • Increase enrollment while maintaining the character of Clinch Valley College
  • Improve student life, especially by increasing the sense of community on campus
  • Improve the College's visibility and recognition
  • Strengthen relationships with key constituencies


k. GIFTS, GRANTS AND CONTRACTS

The President will report on Gifts, Grants, Contracts.

l. REPORT ON ACTIONS OF THE EXECUTIVE COMMITTEE

The Rector will report on the following actions taken by the Executive Committee at its meetings on July 9, 1997, August 21, 1997, September 8, 1997, October 2, 1997, and October 24, 1997:

a. Approval to remove property for use in support of the Health Sciences Center Parking Structure and Stormwater Management projects

b. Approval to remove property in support of the construction of a emergency communications center and fire station

c. Approval of architect selection for the Scott Stadium Expansion Project

d. Approval of architect selection for the Clinch Valley College Football Facility

e. Approval of Land Acquisition for the Health Sciences Center Parking Garage for 600 Vehicles

f. Approval of architect selection for the parking component of the Scott Stadium Expansion Project

g. Approval of Investment in Rothschild Recovery Fund, L.P.

h. Resolution Authorizing the Executive Vice President and Chief Finanical Officer to Make Changes in the Scott Stadium Expansion Planning

i. Approval of Salaries for President John T. Casteen, III, and Chancellor L. Jay Lemons

j. Reaffirmation of Existing Policies (Category A)

l. Approval of Investment Policies and Guidelines.


m. REVISION OF THE MANUAL OF THE BOARD OF VISITORS, 1991

At the regular meeting on Saturday, November 8, 1997, at 9:15 a.m., the Board will be asked to consider certain changes in The Manual. In accordance with the procedure for revision set down in The Manual, the proposed amendments were presented to the Executive Committee on Friday, October 24, for approval. The Committee approved the changes which now must be approved by the full Board.


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