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Meeting Information

BUILDINGS AND GROUNDS COMMITTEE
Friday, January, 1998
11:00 a.m. - 12:00 p.m.
East Oval Room, The Rotunda


Committee Members:

Albert H. Small, Chair
Champ Clark
William G. Crutchfield, Jr.
William H. Goodwin, Jr.
Kristine L. LaLonde
James C. Wheat, III
Hovey S. Dabney, Ex Officio

AGENDA

I. CONSENT AGENDA (Ms. Capone)


A. Architectural Design Guidelines, Scott Stadium Expansion - Parking

B. Architectural Design Guidelines, Student Residence Hall

C. Architectural Design Guidelines, Clinch Valley College Football Facility

D. Architectural Design Guidelines, Clark Hall Renovation and Addition

E. Architectural Design Guidelines, East Precinct Chiller Plant

F. Assignment of Pavilion IV


II. ACTION ITEMS (Ms. Capone)

A. Schematic Design, Scott Stadium Expansion (Ms. Capone to introduce Mr. Anderson; Mr. Samuel A. [Pete] Anderson to report)

B. Schematic Design, Student Residence Hall (Ms. Capone and Mr. Anderson)

C. Schematic Design, Clinch Valley College Football Facility (Ms. Capone and Mr. Anderson)


III. REPORTS BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET (Ms. Capone)
A. Vice President's Remarks

B. Miscellaneous Reports

1. Major Projects
2. Professional Services Contracts
3. Pavilions


BOARD OF VISITORS CONSENT AGENDA


A. ARCHITECTURAL DESIGN GUIDELINES, SCOTT STADIUM EXPANSION-PARKING: Approval of the architectural design guidelines.

The Scott Stadium Expansion project includes the construction of a parking facility. Because of the need for different expertise from that required to build the stadium, the University advertised separately for a parking consultant. The selection of Rich and Associates of Southfield, Michigan as architect for the parking component of the project was approved on October 2, 1997. The consultant has completed an analysis of different parking options around the Grounds. The current proposal calls for the facility to be constructed at the south end of Scott Stadium in the Bryant Hall parking lot. Rich and Associates in conjunction with the Architect for the University has developed architectural design guidelines.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated January 23, 1998, and prepared by Rich and Associates of Southfield, Michigan, for the parking component of the Scott Stadium Expansion project are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia, adopted by the Board of Visitors on May 21, 1991. The Vision Statement will be the primary reference for the overall design and planning of the project.

Approximately 250 surface parking spaces (which accommodate parkers on non-game as well as game days) will be lost as a result of the planned Scott Stadium expansion, and must be replaced. To determine the best location for their replacement, 14 sites were evaluated on the basis of criteria related to master plan considerations, access, functionality, financial feasibility, and constructibility. The preferred site, at the south end of Scott Stadium, can accommodate 400-450 spaces at grade level plus two supported levels.

It is intended that the resulting structure will bridge the low ground between Bryant Hall and Stadium Road, providing at its upper level pedestrian and vehicular access to and from the east and west sides of the stadium. The structure should provide a welcome transition between the height of the upper stands and the residential-scale buildings east of Stadium Road; its façade will utilize brick and precast concrete and will be designed as an integral extension of the stadium. A landscaped buffer on Stadium Road should capitalize on the handsome existing stand of white pines.

B. ARCHITECTURAL DESIGN GUIDELINES, STUDENT RESIDENCE HALL: Approval of the architectural design guidelines.

This project is the second phase of the Cauthen House project. The residence hall will house 140 students. It will be similar in appearance and layout to Cauthen House, but will not have the ground floor classroom spaces. The architect for the project is Hanbury Evans Newill Vlattas of Norfolk, who was the architect for the Cauthen House. Their original contract included the design of Cauthen House and the current residence hall. Hanbury Evans Newill Vlattas in conjunction with the Architect for the University, has developed architectural design guidelines.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated January 23, 1998, and prepared by Hanbury Evans Newill Vlattas of Norfolk, Virginia, for the Student Residence Hall are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia, adopted by the Board of Visitors on May 21, 1991. The Vision Statement will be the primary reference for the overall design and planning of the project.

These design guidelines are intended for a new 140-bed residence facility to augment the housing offerings and Residence Life Program in the Alderman Road Residential Community. The building is terraced into the hillside West of Dunnington House and South of Lile House. The site was selected from among twelve potential building sites studied in the Alderman Road Residential Community.

The proposed four-story building will be similar to Cauthen House, with a central main wing and two subordinate wings. The North and South wings are set at an angle to the central mass to allow the building to follow the contours of the site and to relate to the adjacent buildings. The North Wing will be oriented parallel to Lile House and the South wing will be turned parallel to Fitzhugh House. The North wing steps back from the central mass to provide an exterior entrance terrace accessible to the road and pedestrian paths.

The building will be similar in architectural form, character and materials to Cauthen House and will complement the existing Alderman Road residence houses. Student rooms will have "punched" window openings with minimal facade embellishment concentrated at entries and lounges. The primary exterior finish is brick with architectural precast concrete trim elements. The building will have a hipped shingle roof with broad overhangs.

C. ARCHITECTURAL DESIGN GUIDELINES, CLINCH VALLEY COLLEGE FOOTBALL FACILITY: Approval of the architectural design guidelines.

Clinch Valley College is proposing an Athletics complex that will enhance the student experience by improving opportunities for intercollegiate and intramural competition and by accommodating a variety of academic events. The football facility is the first project in the complex. It will have an artificial turf field, bleacher seating for 2000, and support spaces. The playing surface will be in place for the 1998 football season with the project completed by the beginning of the 1999 season. The selection of Thompson+Litton of Wise, Virginia as project architect was approved on August 21, 1997. Architectural design guidelines for the complex were approved by the Committee in July, 1993. Thompson+Litton in conjunction with the Architect for the University has revised these guidelines to reflect current goals and objectives.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated January 23, 1998, and prepared by Thompson+Litton of Wise, Virginia, for the Clinch Valley College Football Facility are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia, adopted by the Board of Visitors on May 21, 1991. The Vision Statement will be the primary reference for the overall design and planning of the project.

The project is located to the west of the existing campus about a mile and a half from the town of Wise. The site is naturally shielded and softened by the wooded corridor bordering Darden Drive, the access route at the southern edge of the campus and the Athletic Precinct. The project has little impact on the adjacent forest tree lines and incorporates an existing picnic area as the site for the beginning of the pedestrian access to the site from the main campus.

The project site consists of challenging topography set on top of a series of level plateaus created over reclaimed surface mined land, much with deep, uncontrolled fill material. The site is separated topographically from the campus by a large, reforested hilltop.

This project will be designed and built in two separate phases. Phase one will consist of site and utility work necessary to install a new artificial turf playing field for varsity and intramural football, as well as a new natural turf practice field. Phase two will include the construction of a stadium with home and visitor seating, multistory pressbox, ticket booths, toilets, concessions, parking lot with access road and a paved, landscaped entry plaza.

This project will establish a strong foundation for the completion of the Athletic Precinct in future phases when intramural fields, fieldhouse and convocation centers are constructed.

D. ARCHITECTURAL DESIGN GUIDELINES, CLARK HALL RENOVATION AND ADDITION: Approval of the architectural design guidelines.

The project will renovate Clark Hall and will provide additions for the Department of Environmental Sciences and the Science and Engineering Library. The current authorization is for planning through schematic design and is funded by general funds. Construction funding has been included in the Governor's proposed budget for 1998-2000. The selection of Ellenzweig Associates of Cambridge, Massachusetts as project architect was approved on September 20, 1996. Ellenzweig Associates in conjunction with the Architect for the University has developed architectural design guidelines.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated January 23, 1998, and prepared by Ellensweig Associates of Cambridge, Massachusetts, for the Clark Hall Renovation and Addition are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia, adopted by the Board of Visitors on May 21, 1991. The Vision Statement will be the primary reference for the overall design and planning of the project.

These guidelines are intended for the additions to and renovation of Clark Hall in order to provide additional space and improve the quality of the existing space for the current occupants, the Science and Engineering Library and the Department of Environmental Sciences. Clark Hall is located on McCormick Road and is bordered by Halsey Hall to the east, Kerchof Hall to the south, and Emmet Street to the west.

Clark Hall's exterior appearance exemplifies the architectural order of surrounding structures and those in the nearby Academical Village. The building has a two-story brick façade on the north, a similar three-story façade on the south due to the slope of the site, and a combination of hipped slate roof forms and flat roofs. Additions to the east and west have been more recently constructed and are sympathetic to the character of the original building. The form and materials of the planned additions are intended to maintain the existing architectural order while also accommodating the significantly differing programmatic needs of the two user groups. Interior renovations will seek to restore clarity of organization and raise the quality of the spaces to current standards.

The site constraints and internal organization of Clark Hall suggest an addition for the Library to the south and an addition for the Department of Environmental Sciences to the east. Both additions will maintain the predominant roofline of Clark Hall. The slope of the site to the east will allow an additional occupiable story for Environmental Sciences without overshadowing Clark or Halsey. The primary entrance for both user groups will remain off McCormick Road, maintaining Clark Hall's presence on the Grounds.

E. ARCHITECTURAL DESIGN GUIDELINES, EAST PRECINCT CHILLER PLANT: Approval of the architectural design guidelines.

The East Precinct Chiller Plant will ultimately provide an additional 6,000 tons of chilled water for the east precinct of the Health Sciences Center. The project will support the new Biomedical Engineering and Medical Research Building, allow the retirement of aging, inefficient building chillers, and provide redundant service to the hospital. The $7,800,000 budget includes general funds, utility improvement funds, gifts and grants, indirect cost recoveries, and hospital revenues. The University currently has a $810,000 planning authorization. The Governor has included construction funding in his proposed budget for 1998-2000. The selection of RMF Engineering as project engineer was approved on November 7, 1997. RMF Engineering in conjunction with the Architect for the University has developed architectural design guidelines.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated January 23, 1998, and prepared by RMF Engineering of Baltimore, Maryland, for the East Precinct Chiller Plant are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia, adopted by the Board of Visitors on May 21, 1991. The Vision Statement will be the primary reference for the overall design and planning of the project.

The site selected for the new Chiller Plant is south of the MR-4 Building and currently functions as a surface parking lot. It is located on the southern edge of the UVA property bordered by the railroad tracks.

The proposed Chilled Water Plant will consist of a thermal storage tank approximately 75 feet tall and 75 feet in diameter, located to the southwest of Building MR-4, and adjacent to the railroad tracks.

The proposed building will appear to be an addition to the Building MR-4 and will be similar to it in mass and scale. Due to its location and the surrounding Medical Center buildings, the new building will not be highly visible from other buildings on the University campus. However, from the south and east of the site, the new building will be visible, and must be treated architecturally to maintain the University's positive visual image as seen from the surrounding neighborhood. The materials to be used will include brick, cast stone and painted metal in a way that complements the scale and articulation of Building MR-4 without disguising its function. The proposed form will be derived from the physical requirements of the thermal storage tank and its associated requirements, and will be manipulated to derive the most pleasing architectural response for the site.

F. ASSIGNMENT OF PAVILION IV: Approval of the extension of the Elzinga lease for Pavilion IV.

Professor and Mrs. Elzinga were assigned Pavilion IV by the Board in 1992, with the lease to begin on November 30th of that year; the lease was to remain in force until November 29, 1997. This action extends the lease for five years.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that Pavilion IV be assigned to Mr. and Mrs. Kenneth G. Elzinga until November 29, 2002. Mr. Elzinga is Professor of Economics.


II.A. SCHEMATIC DESIGN, SCOTT STADIUM EXPANSION

BACKGROUND: Scott Stadium currently seats over 43,000. The project will increase this capacity to over 60,000, and includes renovation, reconstruction, site improvements, and additional parking. The goal is to have the project completed by the year 2000 football season with construction phased to accommodate the intervening football seasons. The budget is $50,000,000 with $10,000,000 currently authorized for planning and construction. Construction funding has been included in the Governor's proposed budget for 1998-2000. The selection of Heery International of Atlanta as the project architect was approved on August 21, 1997. The selection of Rich and Associates of Southfield, Michigan as architect for the parking component of the project was approved on October 2, 1997. Barton Malow was selected as the construction manager on September 17, 1997. The architectural design guidelines were approved on November 7, 1997.

DISCUSSION: Heery International in conjunction with Facilities Management and the Architect for the University has developed a schematic design based on the design guidelines. Mr. Anderson will review the design with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the schematic design, dated January 23, 1998, and prepared by Heery International of Atlanta, Georgia, for the construction of the Scott Stadium Expansion is approved;

RESOLVED FURTHER that the project will be presented for further review at the preliminary design level of development.


II.B. SCHEMATIC DESIGN, STUDENT RESIDENCE HALL

BACKGROUND: This project is the second phase of the Cauthen House project. The residence hall will house 140 students. It will be similar in appearance and layout to Cauthen House, but will not have the ground floor classroom spaces. The architect for the project is Hanbury Evans Newill Vlattas of Norfolk, who was the architect for the Cauthen House. The original contract included the design of the Cauthen House and the current residence hall.

DISCUSSION: Hanbury Evans Newill Vlattas in conjunction with Facilities Management and the Architect for the University has developed a schematic design based on the design guidelines. Mr. Anderson will review the design with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.


II.C. SCHEMATIC DESIGN, CLINCH VALLEY COLLEGE FOOTBALL FACILITY

BACKGROUND: Clinch Valley College is proposing an Athletics complex that will enhance the student experience by improving opportunities for intercollegiate and intramural competition and by accommodating a variety of academic events, such as graduation and spring convocation, and other special events including community functions. The football facility is the first project in the complex. It will have an artificial turf field, bleacher seating for 2000, and support spaces. The playing surface will be in place for the 1998 football season with the project completed by the beginning of the 1999 season. The selection of Thompson+Litton of Wise, as project architect was approved on August 21, 1997.

DISCUSSION: Thompson+Litton in conjunction with Facilities Management and the Architect for the University has developed a schematic design based on the design guidelines. Mr. Anderson will review them with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the schematic design, dated January 23, 1998, and prepared by Thompson+Litton of Wise, Virginia, for the Clinch Valley College Football Facility is approved;

RESOLVED FURTHER that the project will be presented for further review at the preliminary design level of development.

III.A. VICE PRESIDENT'S REMARKS

Ms. Capone will address issues of interest to the Buildings and Grounds Committee.

ACTION REQUIRED:None.

B. MISCELLANEOUS REPORTS

These are reports which are provided to the Buildings and Grounds Committee at each meeting.

ACTION REQUIRED:None.

  • Major Project Status
  • Professional Services Contracts
  • Pavilion Occupancy


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