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Meeting Information

BUILDINGS AND GROUNDS COMMITTEE
Friday, March 27, 1998
1:30 - 2:30 p.m.
East Oval Room, The Rotunda


Committee Members:

Albert H. Small, Chair
Champ Clark
William G. Crutchfield, Jr.
William H. Goodwin, Jr.
Kristine L. LaLonde
James C. Wheat, III

AGENDA

I. ACTION ITEMS (Ms. Capone)

A. Architect Selection, Carr's Hill Arts Precinct (Ms. Capone to introduce Mr. Anderson; Mr. Samuel A. [Pete] Anderson to report)
B. Architect Selection, Groundswalk (Ms. Capone and Mr. Anderson)
C. Architect Selection, Medical Center Term Contract (Ms. Capone and Mr. Anderson)

II. REPORTS BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET (Ms. Capone)

A. Vice President's Remarks (Ms. Capone) Miller Hall
B. Report on Actions of the Buildings and Grounds Committee (Mr. Small)
C. Miscellaneous Reports
  1. Major Projects
  2. Professional Services Contracts
  3. Pavilions


I.A. Architect Selection, Carr's Hill Arts Precinct

BACKGROUND: To support the goal of enhancing the visual and performing arts, the University has initiated a feasibility study for the development of an Arts Precinct on Carr's Hill. The study will establish programs for Bayly Museum, the McIntire Department of Art, the Department of Music, and the Department of Drama, and will explore strategies for accommodating the programs in appropriately configured spaces through renovations, additions, and new facilities. A goal of the study is to organize Carrs Hill so that there are 1) clear and defined circulation patterns for pedestrians and vehicles, and 2) direct connections to the Central Grounds and the Lambeth Field precinct. The plan will build on earlier planning efforts and will reinforce the goals and objectives of the University's master plan.

DISCUSSION: The Architect Selection Committee recently completed its selection process and ranked the firm of Dagit.Saylor Architects of Philadelphia, Pennsylvania as its number one choice. The committee used a two step administrative process whereby an initial "screening" panel reviewed letters of interest submitted by 23 firms, selected 6 firms to receive a Request for Proposal, and arranged interview sessions with each firm. A separate "interview" panel conducted the interviews and then ranked the firms. The final selection was unanimous.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.


APPROVAL OF ARCHITECT SELECTION FOR THE CARR'S HILL ARTS PRECINCT

The President will propose the adoption of the following resolution:

RESOLVED that the firm of Dagit.Saylor Architects of Philadelphia, Pennsylvania is approved for the performance of architectural and engineering services for the Carr's Hill Arts Precinct.

I.B. Architect Selection, Groundswalk

BACKGROUND: In May 1991 the Board of Visitors adopted a Vision Statement reflecting the Jeffersonian vision of "the reciprocity between the academic and physical plans of the University." A conceptual physical plan for the University of the 21st century was presented to the Buildings and Grounds Committee in September 1996. A major goal of the plan is to establish a stronger sense of the University as a single entity. A central element of this plan is the development of a "Groundswalk" for pedestrians, bicycles, and buses, linking the University's precincts: the Health Sciences Center, North Grounds, Central Grounds, and West Grounds.

DISCUSSION: To initiate the implementation of the Groundswalk, the University would like to proceed with the development of schematic plans and cost estimates, and recommends that this work be completed by Ayers Saint Gross, the architects for the master plan update.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.


APPROVAL OF ARCHITECT SELECTION FOR THE GROUNDSWALK

The President will propose the adoption of the following resolution:

RESOLVED that the firm of Ayers Saint Gross of Baltimore, Maryland is approved for the performance of architectural and engineering services for the Groundswalk.


I.C. Architect Selection, Medical Center Term Contract

BACKGROUND: Term contracts are used for the engagement of architecture and engineering firms to provide investigations, cost estimates, designs and related services for small capital construction projects. The duration of a term contract is for one year, or a maximum dollar value of $1,000,000 in fees, which ever occurs first. Contracts include a clause allowing four additional one year renewals at the University's option, under the same terms and conditions. Although most projects completed under term contracts are renovations, Board approval of the architect selection is required since the cost of these projects can exceed $500,000. While approval of the architect selection is typically the only Board involvement with a term contract, there may be cases where a term project involves the construction of a new facility or affects the exterior appearance of existing facility. These projects will be subject to the Board's design review process. The first project to be completed under this contract is renovation of clinical spaces for the Departments of Diagnostic Radiology and Radiation Oncology which has no exterior impact.

DISCUSSION: The Architect Selection Committee recently completed its selection process and ranked the firm of Tobey+Davis of Reston, Virginia as its number one choice. The committee used a two step administrative process whereby an initial "screening" panel reviewed letters of interest submitted by 18 firms, selected 5 firms to receive a Request for Proposal, and arranged interview sessions with each firm. A separate "interview" panel conducted the interviews and then ranked the firms. The final selection was unanimous.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.


APPROVAL OF ARCHITECT SELECTION FOR A MEDICAL CENTER TERM CONTRACT

The President will propose the adoption of the following resolution:

RESOLVED that the firm of Tobey+Davis of Reston, Virginia is approved for the performance of architectural and engineering services for the projects initiated under a Medical Center Term Contract.

II.A. Vice President's Remarks

ACTION REQUIRED: None.

DISCUSSION: Miller Hall. Current plans for the construction of the Special Collections Library require the demolition of Miller Hall. The building is to be replaced with a slightly larger structure that will serve as the above ground presence for the Library. We would like to confirm the Board's concurrence with the demolition in order for the architects to incorporate this in their design development. The demolition will require relocation of the Admissions Office on either a temporary or permanent basis. We are currently exploring options for the location of that office.


II.B. Report on Actions of the Buildings and Grounds Committee

ACTION REQUIRED: None.

DISCUSSION: Schematic and Preliminary Design, Scott Stadium Expansion. At its February 5, 1998 meeting, the Buildings and Grounds Committee approved the schematic design proposal for the Scott Stadium Expansion project subject to further investigation of several items including location of the President's box and design alternatives for the pergola and plaza. The Committee will review the preliminary design at a special meeting on March 26. The chair will report the outcome of that meeting to the full Board.

DISCUSSION: Architectural Design Guidelines and Schematic Design, Scott Stadium Expansion - Parking. At its February 5, 1998 meeting, the Buildings and Grounds Committee approved the Architectural Design Guidelines including the location for the parking component of the Scott Stadium Expansion project. The Committee directed the architect to explore all viable alternatives to minimize the cost per space in the garage. The Committee will review the schematic design at a special meeting on March 26. The chair will report the outcome of that meeting to the full Board.


II.C. Miscellaneous Reports

ACTION REQUIRED: None.

DISCUSSION: These are reports which are provided to the Buildings and Grounds Committee at each meeting.

  1. Major Project Status
  1. Professional Services Contracts

  2. Pavilion Occupancy


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