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Meeting Information

BUILDINGS AND GROUNDS COMMITTEE
Friday, May 29, 1998
10:30 - 11:30 a.m.
East Oval Room, The Rotunda


Committee Members:

Albert H. Small, Chair
William G. Crutchfield, Jr., Acting Chair
J. Michael Allen
Benjamin P.A. Warthen
William H. Goodwin, Jr.
Terence P. Ross
John P. Ackerly, III, Ex Officio
James C. Wheat, III

AGENDA

I. CONSENT AGENDA (Ms. Capone)
Architect Selections, Term Contracts
Architectural Design Guidelines, Special Collections Library
Architectural Design Guidelines, Clinch Valley College Science Building
Assignment of Pavilion VIII Apartment

II. ACTION ITEMS (Ms. Capone)
Preliminary Design, Scott Stadium Expansion Parking (Ms. Capone to introduce Mr. Anderson; Mr. Samuel A. [Pete] Anderson to report)
Schematic and Preliminary Design, Blandy Farm Housing (Ms. Capone and Mr. Anderson)

III. REPORTS BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET (Ms. Capone)
A. Vice President's Remarks (Ms. Capone)
B. Report on Actions of the Buildings and Grounds Committee (Mr. Crutchfield)
C. Miscellaneous Reports
  1. Major Projects
  2. Professional Services Contracts
  3. Pavilions


BOARD OF VISITORS CONSENT AGENDA

I. A. ARCHITECT SELECTIONS, TERM CONTRACTS: Approval of architect selections.

Architects for two term contracts, one for the Medical Center and one for the Academic Division, are presented for consideration by the Buildings and Grounds Committee. Term contracts are used for the engagement of architecture and engineering firms to provide investigations, cost estimates, designs and related services for small capital construction projects. We recommend the selection of Ellerbe Becket of Washington, D.C., for the Medical Center term contract and Mitchell/Matthews & Associates Architects of Charlottesville, for the Academic Division term contract. Both firms have done numerous projects at the University. Mitchell/Matthews will design the renovation of the Gildersleeve apartments on Jefferson Park Avenue.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that Ellerbe Becket of Washington, D.C., and Mitchell/Matthews & Associates of Charlottesville, are approved for the performance of architectural and engineering services for projects initiated under term contracts for the Medical Center and Academic Division, respectively.

I. B. ARCHITECTURAL DESIGN GUIDELINES, SPECIAL COLLECTIONS LIBRARY: Approval of architectural design guidelines.

The Special Collections Library will be a 66,500 gross square foot structure housing the University's special collections and providing public exhibition space. The building will be a two story underground structure located in front of Alderman Library with an above ground entrance building on the site of the current Miller Hall. The project budget is $26,410,000. The schedule calls for construction to begin during the spring of 2000 and to be completed by the spring of 2002. The Committee approved the architectural design guidelines on January 8, 1993. Revised guidelines have been prepared to reflect the design and program changes that have occurred over the last five years.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated May 29, 1998, and prepared by Hartman Cox Architects of Washington, D.C., for the Special Collections Library project, are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.


Special Collections Library
Architectural Design Guidelines
May 29, 1998

Executive Summary

Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia, adopted by the Board of Visitors on May 21, 1991. The Vision Statement will be the primary reference for the overall design and planning of the project.

The new Special Collections Library shall be located in accordance with the current University Master Plan, within the quadrangle bounded by Alderman Library, Miller Hall, and McCormick Road. It is intended that approximately 80% of the new library, including the stacks, storage, reading and reference rooms, shall be underground. The entrance to the library shall be from a new structure on the site of Miller Hall. The Board approved the demolition of Miller Hall with the understanding that brick from the building shall be salvaged and retained for an appropriate use (such as paving material) at the new building.

The new entry building, which will replace Miller Hall, shall be a two-story brick structure, in a neo-Jeffersonian style, with a hipped roof of slate, generally consistent with the size, scale, and feeling of Miller Hall. At the same time it shall be a building whose appearance will reflect and be appropriate to the value of the important collections, which will be stored below. In the hierarchy of buildings around this quadrangle, Alderman Library shall continue to rank first.

The setting of the James Rogers McConnell statue - the so-called "Winged Aviator," which was erected in 1919 as a memorial to McConnell, the first University of Virginia student killed in the First World War (McConnell volunteered for the French Air Force in 1915 and was killed in combat a month before the United States entered the War), and serves as well as a remembrance of all of the University's dead in that war; the statue was done by Gutzon Borglum, the sculptor of the Mount Rushmore monument - and the view westward toward Lewis Mountain must be protected and enhanced. The Alderman Quadrangle is a much cherished, if less than fully realized, open space within the Central Grounds, where it is the focus of the University's most heavily traveled pedestrian paths. Its thoughtful re-development as the "place" which locates the Special Collections Library is of vital importance to this project.

I. C. ARCHITECTURAL DESIGN GUIDELINES, CLINCH VALLEY COLLEGE SCIENCE BUILDING: Approval of architectural design guidelines.

This project is for renovations and an addition to the Science Building at Clinch Valley College. Constructed in 1965 to accommodate the needs of a two-year science program for an enrollment of 800 students, the facility now serves a four-year program for an enrollment exceeding 1200. The proposed project will renovate the existing 25,438 gross square foot building for sciences such as physics, astronomy, and geology and will build a 37,000 gross square foot addition for biology and chemistry. This is the first major renovation in over 30 years. It will correct maintenance and code deficiencies and will accommodate program needs for both current and projected enrollments. The budget is $9,826,000. The schedule calls for construction to begin during the spring of 2000 and to be completed by the spring of 2002. The Committee approved the selection of VMDO Architects of Charlottesville, as project architect on February 7, 1997.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated May 29, 1998, and prepared by VMDO Architects of Charlottesville, for the Clinch Valley College Science Building project, are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.


Clinch Valley College Science Building Architectural Design Guidelines May 29, 1998

Executive Summary

Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia, adopted by the Board of Visitors on May 21, 1991. The Vision Statement will be the primary reference for the overall design and planning of this project.

The Science Building addition shall be located in accordance with the Clinch Valley College Master Plan approved by the Board on November 7, 1997, at the north edge of the hill-top Academic Quadrangle, parallel and linked to the existing Science Building. The footprint shall not extend west of the line of the primary north-south circulation path, which connects all of the existing buildings on the hill.

The architectural character shall be simple, direct, honest and refined. The building shall be "collegiate" in character. Materials shall be in keeping with the general "brick and limestone" feeling of the campus. The preferred roof material is metal with raised seams, with a gable or hipped configuration, pitched at a slope to match older buildings on the campus.

The great southwest Virginia landscape predominates at Clinch Valley College. Particular care shall be taken to ensure that the new landscape in the immediate environs of the new building will draw from the power of its surrounds and contribute positively to the overall character of the campus, and of the Academic Quadrangle in particular.

I. D. ASSIGNMENT OF PAVILION VIII APARTMENT: Approval of the assignment of the upper apartment in Pavilion VIII to Cristina Della Coletta and her family.

The Board assigns the Pavilions on the Lawn to residents. The assignment of the two apartments in Pavilion VIII (Pavilion VIII was restored in 1984-85, after many years of use as the Presidents Office, to something of the way Thomas Jefferson had intended for the Pavilions to be: classrooms on the main floor with a member of the faculty living on the second floor. Pavilion VIII differs slightly from the Jeffersonian ideal in that the basement which was originally the kitchen and service rooms, now has a small apartment in addition to a classroom.) is handled somewhat differently than the assignment of the other Pavilions. A faculty committee, which works out of the Provost's Office, solicits and receives applications from teaching faculty. The committee then makes a selection and forwards the name to the Board for approval.

Above all, the committee looks most seriously at applicants who it thinks would be "good Lawn residents," which means persons who are interested in following the Founders precepts of life in the Academical Village where faculty and students were expected to live and study together.

The committee has selected Cristina Della Coletta, who is soon to be promoted to Associate Professor of Italian (she was tenured this year), for the upper apartment, which became vacant at the end of the semester. Ms. Della Coletta is married to Michael W. Thrift and they have a three year old son, Alex. Ms. Della Coletta, in the words of the committee, has "a demonstrated commitment to undergraduate education and to faculty-student interaction." Ms. Della Coletta and her family would move into the apartment sometime this summer.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

WHEREAS, it is the intent of the Board of Visitors that the apartments in Pavilion VIII be occupied by members of the teaching faculty who have shown a commitment to Thomas Jeffersons concept of life in the Academical Village;

RESOLVED, that the upper apartment in Pavilion VIII be assigned to Professor Cristina Della Coletta, Assistant Professor of Italian, and her family effective the Summer of 1998.


AGENDA ITEM

II.A. Preliminary Design, Scott Stadium Expansion - Parking

BACKGROUND: The Scott Stadium Expansion project includes the construction of a parking facility. Because of the need for different expertise from that required to build the stadium, the University advertised separately for a parking consultant. The selection of Rich and Associates of Southfield, Michigan, as the parking consultant for the project was approved on October 2, 1997. The selection of Heery International of Atlanta, Georgia, as the project architect was approved on August 21, 1997. The recommended site at the south end of Scott Stadium in the Bryant Hall parking lot and the architectural design guidelines were approved on February 5, 1998. The schematic design was approved on March 26, 1998.

DISCUSSION: Heery International in conjunction with Facilities Management and the Architect for the University has developed the preliminary design. Mr. Anderson will review the design with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF PRELIMINARY DESIGN FOR THE SCOTT STADIUM EXPANSION - PARKING PROJECT

The President will propose the adoption of the following resolution:

RESOLVED that the preliminary design, dated May 29, 1998, and prepared by Heery International of Atlanta, Georgia, for the parking component of the Scott Stadium Expansion project, is approved for further development and construction.


II.B. Schematic and Preliminary Design, Blandy Farm Housing

BACKGROUND: Blandy Farm is located in Clarke County 9 miles east of Winchester. It was bequeathed to the University in 1926 by Graham F. Blandy. In 1986, the General Assembly designated 170 acres of the 700 acre farm as the State Arboretum of Virginia. The Environmental Sciences Department uses the remainder as a field station where research has been conducted by students and scientists from 25 institutions. Over 150 students have enrolled in the departments summer courses offered at the farm. A preliminary concept plan for a research village which could ultimately accommodate 60 to 100 people and includes cottages, dormitories, a commons building, and research facilities has been developed. The first element of the village will be two cottages. The total project cost is $200,000 with $137,000 provided by the National Science Foundation and the balance by the University. Remaining facilities outlined in the plan can be constructed as funding is identified. The selection of Bushman Dreyfus as project architect was approved on April 27, 1998.

DISCUSSION: Bushman Dreyfus Architects in conjunction with Facilities Management and the Architect for the University has developed the schematic and preliminary design. Mr. Anderson will review the design of the cottages and the overall village site plan and architectural design guidelines.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF SCHEMATIC AND PRELIMINARY DESIGN FOR THE BLANDY FARM HOUSING PROJECT

The President will propose the adoption of the following resolution:

RESOLVED that the schematic and preliminary design, dated May 29, 1998, and prepared by Bushman Dreyfus Architects of Charlottesville, for the Blandy Farm Housing project, is approved for further development and construction.


III.A. Vice President's Remarks

ACTION REQUIRED: None.

DISCUSSION: Academical Village Improvements. The Curator and Architect for the Academical Village will give the Committee a brief report on projects in the Academical Village. We are initiating a number of small projects as well as the renovation of Pavilion VII. The small projects include restoration work in the student rooms between Pavilions II and IV, restoration of one column on the Lawn, repairs to the colonnade deck walkways, minor repairs to the non-suspended pavilion balconies, and a handicap access ramp to the Rotunda. To enhance safety at the Rotunda we recently installed a railing on the main exterior stair leading to the Lawn.


III.B. Report on Actions of the Buildings and Grounds Committee

ACTION REQUIRED: None.

DISCUSSION: Schematic Design, Clark Hall Renovation and Addition. At its April 27, 1998 meeting, the Buildings and Grounds Committee approved the schematic design proposal for the Clark Hall project subject to further investigation of several items which include corridor widths, use of casual interaction spaces, loading dock, tree preservation, roof treatment, provision for the addition of a future floor over the library addition, and pedestrian access on the eastside of Clark Hall.

DISCUSSION: Schematic Design, Biomedical Engineering and Medical Science Building. At its April 27, 1998 meeting, the Buildings and Grounds Committee approved the schematic design proposal for the Biomedical Engineering project subject to further development of the buildings facades. The Committee is concerned about the extensive use of glass and the appearance of the aluminum trim between the windows.

DISCUSSION: Architect Selection, Blandy Farm Housing. At its April 27, 1998 meeting, the Buildings and Grounds Committee approved the selection of Bushman Dreyfus of Charlottesville as project architect for the housing project at Blandy Farm.


III.C. Miscellaneous Reports

ACTION REQUIRED: None.

DISCUSSION: These are reports which are provided to the Buildings and Grounds Committee at each meeting.


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