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Meeting Information

TENTATIVE MINUTES
SUBJECT TO THE APPROVAL
OF THE BOARD OF VISITORS

May 29-30, 1998


The Board of Visitors of the University of Virginia met, in Open Session, at 8:25 a.m., on Friday, May, 29, 1998, in the East Oval Room of the Rotunda with the following persons present: John P. Ackerly, III, Rector, Charles M. Caravati, Jr., Champ Clark, William G. Crutchfield, Jr., William H. Goodwin, Jr., T. Keister Greer, Mrs. Elsie Goodwyn Holland, Timothy B. Robertson, Terence P. Ross, Henry L. Valentine, II, Walter F. Walker, James C. Wheat, III, and J. Michael Allen. John T. Casteen, III, Alexander G. Gilliam, Jr., Paul J. Forch, Leonard W. Sandridge, Jr., Peter W. Low, Robert W. Cantrell, Ms. Colette Capone, Robert D. Sweeney, Ernest H. Ern, Gene D. Block, and Ms. Jeanne Flippo Bailes were also present.


I. INTRODUCTION OF MR. PETE GILLEN

The Rector called the Board to order, and introduced Mr. Pete Gillen, the new Head Coach for Men's Basketball. Mr. Gillen addressed the Board briefly. The President remarked that Mr. Gillen's coming to the University is almost entirely the result of the way Mr. Holland, the Director of Athletics, handled the search for a new Coach. The University, he said, owes Mr. Holland a debt of gratitude. Mr. Holland thanked the President for his remarks, and said several University offices, including the President's Office, assisted in the search.


II. ELECTION OF THE EXECUTIVE COMMITTEE

As required by Section 23-75 of the Code of Virginia, 1950, as amended, and as provided in Section 3.1 of the Manual of the Board of Visitors, 1998, the following members were elected to the Executive Committee of the Board to serve until the Annual Meeting in the Spring of 1999:

John P. Ackerly, III
Charles M. Caravati, Jr.
Champ Clark
William H. Goodwin, Jr.
Terence P. Ross


III. APPOINTMENT OF COMMITTEES

The Rector announced his appointments to the Committees to serve until the Annual Meeting in the Spring of 1999:

The Rector, Mr. John P. Ackerly, III, is an ex officio member of all committees.
AUDIT COMMITTEE Elizabeth A. Twohy, Chair
Timothy B. Robertson
Benjamin P.A. Warthen
James C. Wheat, III
BUILDINGS AND
GROUNDS COMMITTEE
Albert H. Small, Chair
J. Michael Allen
William G. Crutchfield, Jr.
William H. Goodwin, Jr.
Terence P. Ross
Benjamin P.A. Warthen
James C. Wheat, III
CLINCH VALLEY
COLLEGE COMMITTEE
William G. Crutchfield, Jr., Chair
Champ Clark
Joseph E. Wolfe
EDUCATIONAL POLICY
COMMITTEE
Champ Clark, Chair
J. Michael Allen
T. Keister Greer
Elsie Goodwyn Holland
Elizabeth A. Twohy
Walter F. Walker
Joseph E. Wolfe
EXECUTIVE COMMITTEE John P. Ackerly, III, Chair
Charles M. Caravati, Jr.
Champ Clark
William H. Goodwin, Jr.
Terence P. Ross
EXTERNAL AFFAIRS
COMMITTEE
T. Keister Greer, Chair
Charles M. Caravati, Jr.
Elsie Goodwyn Holland
Timothy B. Robertson
Terence P. Ross
Albert H. Small
Henry L. Valentine, II
FINANCE COMMITTEE William H. Goodwin, Jr., Chair
Timothy B. Robertson
Elizabeth A. Twohy
Henry L. Valentine, II
Walter F. Walker
James C. Wheat, III
HEALTH AFFAIRS
COMMITTEE
Charles M. Caravati, Jr., Chair
William G. Crutchfield, Jr.
William H. Goodwin, Jr.
T. Keister Greer
Terence P. Ross
Albert H. Small
Joseph E. Wolfe
STATE COUNCIL
OF HIGHER EDUCATION
COUNCIL OF VISITORS
Elsie Goodwyn Holland, Chair
STUDENT AFFAIRS AND
ATHLETICS COMMITTEE
Henry L. Valentine, II, Chair
Walter F. Walker, Vice-Chair/Athletics
J. Michael Allen
Charles M. Caravati, Jr.
Champ Clark
Elsie Goodwyn Holland
Benjamin P.A. Warthen


IV. APPROVAL OF MINUTES OF THE BOARD OF VISITORS, MARCH 27-28, 1998

The Minutes of the meeting of March 27-28, 1998, previously distributed, were approved as corrected.


MOTIONS FOR EXECUTIVE SESSION

The following motions were adopted unanimously by the vote of all voting Visitors present:

That the Finance Committee of the Board of Visitors go into Executive Session to discuss nominations of individuals to serve on the University of Virginia Investment Management Company public membership, as provided for in Section 2.1-344 A.(1) and (6) of the Code of Virginia.

That the Educational Policy, and Special Ad Hoc Committee of the Board of Visitors, go into Executive Session for the purpose of discussing personnel matters pertaining to the appointment, assignment, reappointment, promotion, performance, compensation, discipline, separation, and resignation of specific employees of the University of Virginia, as provided for in Section 2.1-344 A. (1) of the Code of Virginia.

That the Health Affairs Committee of the Board of Visitors go into Executive Session for the purpose of discussing proprietary, business related information of the Medical Center in connection with its proposed and existing joint ventures, and the investing of public funds where competition or bargaining is involved, when if made public initially the financial interests of the University would be adversely affected, as provided for in Section 2.1-344 A.(6) and (24) of the Code of Virginia.

That the Board of Visitors of the University of Virginia go into Executive Session for the Purpose of Consulting with the General Counsel concerning certain pending litigation involving the University, as well as specific legal matters requiring the advice of counsel, as provided for in Section 2.1-344 A.(7) of the Code of Virginia.

That the Audit Committee of the Board of Visitors of the University of Virginia go into Executive Session for the purpose of discussing and considering reports and recommendations of the University Auditor related to recently completed evaluations of certain University departments and programs, and employee performance, as provided for in Section 2.1-344 A.(1) of the Code of Virginia.

The Board of Visitors of the University of Virginia met, in Open Session, at 11:30 a.m., Friday, May 29, 1998; John P. Ackerly, III, Rector, presided. Charles M. Caravati, Jr., Champ Clark, William G. Crutchfield, Jr., William H. Goodwin, Jr., T. Keister Greer, Mrs. Elsie Goodwyn Holland, Timothy B. Robertson, Terence P. Ross, Henry L. Valentine, II, Walter F. Walker, Benjamin P.A. Warthen, James C. Wheat, III, Joseph E. Wolfe, and J. Michael Allen were present. Also present were John T. Casteen, III, Alexander G. Gilliam, Jr., Paul J. Forch, Leonard W. Sandridge, Jr., Robert W. Cantrell, Peter W. Low, Ms. Colette Capone, Ernest H. Ern, Robert D. Sweeney, William W. Harmon, Ms. Polley Ann McClure, Don E. Detmer, Gene D. Block, L. Jay Lemons, Richard W. Miksad, Haydn N.G. Wadley, W. Reed Johnson, and Ms. Jeanne Flippo Bailes.

The Board heard a report from Mr. Greer, Chair of the Special Committee appointed by the Rector to consider a request to appeal the decision of the Administration to shut down the nuclear reactor at the School of Engineering. Mr. Greer told the Board the Committee had voted to uphold the decision of the Administration. The Board voted 11-3 to accept the recommenda- tion of the Special Committee.

The Board of Visitors of the University of Virginia met, in Executive Session (see enabling motion above), at 1:10 p.m., Friday, May 29, 1998, in the East Oval Room of the Rotunda; John P. Ackerly, III, Rector, presided. Charles M. Caravati, Jr., Champ Clark, William G. Crutchfield, Jr., William H. Goodwin, Jr., T. Keister Greer, Mrs. Elsie Goodwyn Holland, Timothy B. Robertson, Terence P. Ross, Henry L. Valentine, II, Walter F. Walker, Benjamin P.A. Warthen, James C. Wheat, III, Joseph E. Wolfe, and J. Michael Allen were present. Also present were John T. Casteen, III, Alexander G. Gilliam, Jr., Paul J. Forch, Leonard W. Sandridge, Jr., Robert W. Cantrell, Peter W. Low, Ms. Colette Capone, Ernest H. Ern, Robert D. Sweeney, William W. Harmon, Ms. Polley Ann McClure, Don E. Detmer, L. Jay Lemons, and Ms. Jeanne Flippo Bailes.

At 4:10 p.m., the Board went into Open Session and recessed.

The Board resumed, in Open Session, in the Dome Room of the Rotunda at 4:20 p.m. The President proposed resolutions creating three professorships, a resolution renaming a building at the University, and a resolution naming a building at Clinch Valley College.


I. ESTABLISHMENT OF THE DAVID A. HARRISON III PROFESSORSHIP IN LAW

The following resolution was adopted:

WHEREAS, David A. Harrison III of Prince George County, an alumnus of the College and of the School of Law, has been a wise and most generous friend of the University; and

WHEREAS, Mr. Harrison, in addition to other generous benefactions to the School of Law, has provided for the establishment of a professorship in law;

RESOLVED that the Board of Visitors establishes the David A. Harrison III Professorship in Law and thanks Mr. Harrison for this latest manifestation of his devotion to and support of the University of Virginia.


II. ESTABLISHMENT OF THE EDWIN S. COHEN DISTINGUISHED PROFESSORSHIP IN LAW AND TAXATION

The following resolution was adopted:

WHEREAS, Edwin S. Cohen, an alumnus of the School of Law, has had a most distinguished career as a practicing attorney, as a teacher, and as an authority on tax law; and

WHEREAS, through the generosity of Professor Cohen and of his son, Edwin C. Cohen, funds have been provided for the establishment of a Chair in Law and Taxation;

RESOLVED that the Board of Visitors thanks Professor Cohen and Mr. Edwin C. Cohen for their generosity and establishes the Edwin S. Cohen Distinguished Professorship in Law and Taxation in the School of Law.


III. ESTABLISHMENT OF THE KOSCIUSZKO PROFESSORSHIP IN POLISH STUDIES

The following resolution was adopted:

WHEREAS, Tadeusz Kosciuszko, the great Polish patriot, was a friend of the American Revolution and an officer in the Continental Army, as well as a friend of Thomas Jefferson; and

WHEREAS, General Kosciuszko is an enduring symbol of freedom and of Polish-American friendship; and

WHEREAS, generous friends of Poland and of the University of Virginia have provided funds for the establishment of a chair in Polish Studies;

RESOLVED that the Board of Visitors establishes the Kosciuszko Professorship in Polish Studies, in an academic department to be designated by the Vice President and Provost, as appropriate to the incumbent's activities and participation in the White Burkett Miller Center of Public Affairs, and expresses appreciation to the generous benefactors, and for the leadership of Mrs. Blanka Rosenstiel, who have made the Professorship possible.


IV. NAMING OF ASTRONOMY BUILDING

The following resolution was adopted:

WHEREAS, the Virginia Division of Forestry has vacated the Forestry Building; and

WHEREAS, the Astronomy Department will move into the building in June 1998, and will be its major occupant;

RESOLVED that the Forestry Building be renamed the Astronomy Building.


V. NAMING THE CAMPBELL S. EDMONDS WING OF THE JOHN COOK WYLLIE LIBRARY

The following resolution was adopted:

WHEREAS, the C. Bascom Slemp Foundation contributed generously in support of the John Cook Wyllie Library addition and renovation project, and

WHEREAS, the Slemp Foundation has historically supported libraries and education in Wise and Lee Counties, and

WHEREAS, Campbell S. Edmonds was a much-loved trustee of the Slemp Foundation;

RESOLVED that the addition to the John Cook Wyllie Library at Clinch Valley College be named the Campbell S. Edmonds Wing in honor of Mr. Edmonds.

On motion, the Board adjourned at 4:45 p.m.

The Board of Visitors of the University of Virginia met, in Executive Session (see the enabling motion above) at 7:10 a.m., Saturday, May 30, 1998, in the East Oval Room of the Rotunda; John P. Ackerly, III, Rector, presided. Charles M. Caravati, Jr., Champ Clark, William G. Crutchfield, Jr., William H. Goodwin, Jr., T. Keister Greer, Mrs. Elsie Goodwyn Holland, Timothy B. Robertson, Terence P. Ross, Henry L. Valentine, II, Walter F. Walker, Benjamin P.A. Warthen, James C. Wheat, III, Joseph E. Wolfe, and J. Michael Allen were present. Also present were John T. Casteen, III, Alexander G. Gilliam, Jr., Paul J. Forch, Leonard W. Sandridge, Jr., Robert W. Cantrell, Peter W. Low, Ms. Polley Ann McClure, Ernest H. Ern, Gene Block, Don E. Detmer, Robert D. Sweeney, William W. Harmon, L. Jay Lemons, and Ms. Jeanne Flippo Bailes.

The Board went into Open Session at 9:00 a.m., and, on motion, adjourned.

The Board of Visitors of the University of Virginia met, in Executive Session (see enabling motion above) at 11:10 a.m., Saturday, May 30, 1998, in the East Oval Room of the Rotunda; John P. Ackerly, III, Rector, presided. Charles M. Caravati, Jr., Champ Clark, William G. Crutchfield, Jr., William H. Goodwin, Jr., T. Keister Greer, Mrs. Elsie Goodwyn Holland, Timothy B. Robertson, Terence P. Ross, Henry L. Valentine, II, Walter F. Walker, Benjamin P.A. Warthen, James C. Wheat, III, Joseph E. Wolfe, and J. Michael Allen were present. John T. Casteen, III, was also present.

The Board resumed in Open Session at 12:45 p.m., with, in addition to the persons present in the Executive Session, Alexander G. Gilliam, Jr., Paul J. Forch, Leonard W. Sandridge, Jr., and Ms. Jeanne Flippo Bailes present.


I. APPROVAL OF ARCHITECT SELECTIONS FOR TERM CONTRACTS

The following resolution was adopted:

RESOLVED that Ellerbe Becket of Washington, D.C., and Mitchell/Matthews & Associates of Charlottesville, are approved for the performance of architectural and engineering services for projects initiated under term contracts for the Medical Center and Academic Division, respectively.


II. APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE SPECIAL COLLECTIONS LIBRARY PROJECT

The following resolution was adopted:

RESOLVED that the architectural design guidelines, dated May 29, 1998, and prepared by Hartman Cox Architects of Washington, D.C., for the Special Collections Library project, are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.


III. APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES, CLINCH VALLEY COLLEGE SCIENCE BUILDING

The following resolution was adopted:

RESOLVED that the architectural design guidelines, dated May 29, 1998, and prepared by VMDO Architects of Charlottesville, for the Clinch Valley College Science Building project, are approved;

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.


IV. APPROVAL OF SCHEMATIC DESIGN FOR THE CLARK HALL ADDITION PROJECT

The following resolution was adopted:

RESOLVED that the schematic design, dated April 27, 1998, and prepared by Ellenzweig Associates of Cambridge, Massachusetts, for the construction of the Clark Hall Renovation and Addition project is approved;

RESOLVED FURTHER that the project will be presented for further review at the preliminary design level of development.


V. APPROVAL OF SCHEMATIC DESIGN FOR THE BIOMEDICAL ENGINEERING AND MEDICAL SCIENCE BUILDING PROJECT

The following resolution was adopted:

RESOLVED that the schematic design, dated April 27, 1998, and prepared by Henningson, Durham, and Richardson of Alexandria, Virginia, for construction of the Biomedical Engineering and Medical Science Building, is approved;

RESOLVED FURTHER that the project will be presented for further review at the preliminary design level of development.


VI. APPROVAL OF ARCHITECT SELECTION FOR THE BLANDY FARM HOUSING PROJECT

The following resolution was adopted:

RESOLVED that the firm of Bushman Dreyfus Architects of Charlottesville, is approved for the performance of architectural and engineering services for the Blandy Farm Housing project.


VII. ASSIGNMENT OF UPPER APARTMENT IN PAVILION VIII

The following resolution was adopted:

WHEREAS, it is the intent of the Board of Visitors that the apartments in Pavilion VIII be occupied by members of the teaching faculty who have shown a commitment to Thomas Jefferson's concept of life in the Academical Village;

RESOLVED that the upper apartment in Pavilion VIII be assigned to Professor Cristina Della Coletta, Assistant Professor of Italian, and her family effective the Summer of 1998, for a term of four years from that date.


VIII. APPROVAL TO CHANGE DEGREE TITLE

The following resolution was adopted:

RESOLVED that the degree title M.A. Clinical Ethics be changed to M.A. in Bioethics.


IX. APPROVAL TO AMEND CRITERIA FOR THE CREATION OF THE UNIVERSITY OF VIRGINIA INVESTMENT MANAGEMENT COMPANY

The following resolution was adopted:

WHEREAS, the Board of Visitors approved the criteria to establish the University of Virginia Investment Management Company on March 27, 1998 (hereinafter referred to as Criteria); and

WHEREAS, the Manual of the Board of Visitors authorizes the creation of the Investment Management Company and calls for its membership to "consist of the Rector, the chair of the Finance Committee who shall also be chair of the subcommittee, three members of the Finance Committee appointed by the Rector, the President or his/her designee, and a minority representation of members appointed by the Board from the general public for their investment experience and expertise."

RESOLVED that the Criteria are amended to accomplish two changes. Consistent with the Board Manual, one change authorizes the Rector's appointment of three, not four, members of the Finance Committee to the Investment Management Company.

RESOLVED FURTHER, the second change provides for staggered terms of public members appointed by the Board, as follows:

The Board may appoint no more than four public members who shall be alumni of the University, to serve, without compensation save reimbursement of expenses as permitted by University policy, as non-voting members to staggered initial terms not to exceed four years. No member shall be eligible to serve more than two successive four-year terms. Appointment to fill vacancies shall be for the unexpired term with eligibility for reappointment to no more than two successive four-year terms.


X. APPROVAL OF THE 1998-99 BUDGET OF PRATT ESTATE FUNDS FOR THE SCHOOL OF MEDICINE AND SPECIFIC DEPARTMENTS IN THE COLLEGE OF ARTS AND SCIENCES

The following resolution was adopted:

RESOLVED that the budget for the expenditure of funds from the Estate of John Lee Pratt be approved to supplement appropriations made by the Commonwealth of Virginia for the School of Medicine and Departments of Biology, Chemistry, Mathematics, and Physics in the College of Arts and Sciences in an amount not to exceed $4.0 million for 1998-99, as suggested by the department chairs, as recommended by the deans of each school, and as approved by the Vice President and Provost, the Vice President and Provost for Health Sciences, the President and the Finance Committee. To the extent the annual income from the endowment is not adequate to meet the recommended distribution, the principal of the endowment will be disinvested to provide funds for the approved budgets.


XI. DECLARATION OF INTENT TO ISSUE BONDS

The following resolution was adopted:

WHEREAS, the United States Department of the Treasury has promulgated final regulations in Section l.l50-2 of the Treasury Regulations (the "Regulations"), governing when the allocation of bond proceeds to reimburse expenditures previously made by a borrower shall be treated as an expenditure of the bond proceeds; and

WHEREAS, the Regulations require a declaration of official intent by a borrower to provide evidence that the borrower intended to reimburse such expenditures with proceeds of its bonds; and

WHEREAS, the Board of Visitors of the University of Virginia (the "University") desires to make such a declaration of official intent as required by the Regulations;

RESOLVED that, pursuant to the Regulations, the University hereby declares its intent to reimburse expenditures in accordance with the following:

The University reasonably expects to reimburse expenditures incurred for the construction of the Student Residence Hall, the Biomedical Engineering and Medical Science Building, the Parking Deck for 600 Vehicles and Infrastructure Improvements Project, the Scott Stadium Expansion and the Clinch Valley College Student Center with proceeds from the issuance of tax- exempt bonds (the "bonds") to be issued by the University through the Treasury board;

This resolution is a declaration of official intent under Section l.l50-2 of the Regulations;

The maximum principal amount of bonds expected to be issued for the purpose of reimbursing expenditures relating to the construction of the Student Residence Hall is $6 million, the Biomedical Engineering and Medical Science Building is $41.3 million, the Parking Deck for 600 and Infrastructure Improvements is an additional $2.6 million (for a total authorization of $7.1 million), the Scott Stadium Expansion is an additional $10 million (for a total authorization of $60 million), and the Clinch Valley College Student Center is $8 million.


XII. APPROVAL OF CONTRACT FOR BLOOD PRODUCTS AND SERVICES

The following resolution was adopted:

RESOLVED by the Board of Visitors that the Executive Vice President and Chief Financial Officer be authorized to approve and execute a new agreement to allow the Medical Center to procure blood products and services.


XIII. APPROVAL OF CONFLICT OF INTERESTS REGARDING UVA/HEALTH SERVICES FOUNDATION CONTRACTS

The following resolution was adopted:

WHEREAS, the Virginia State and Local Government Conflict of Interests Act permits and exempts personal interests of medical faculty in contracts between a state institution of higher education which operates a school of medicine and its physician faculty practice plan (the group practice organization through which faculty conduct their clinical practice); and

WHEREAS, the University's faculty practice plan, the Health Services Foundation, supports the University's medical education programs by serving as the group clinical practice organization for the School of Medicine faculty, allowing them to maintain and convey their skills to medical students within the Medical Center and related clinics, and by providing compensation that helps to attract and retain highly qualified faculty;

RESOLVED, as permitted by the Act, the Board of Visitors hereby approves the personal interests of School of Medicine faculty arising from their clinical income interest in the Health Services Foundation, which serves the University as its group practice plan.


XIV. APPROVAL OF AUDIT SCHEDULE FOR FISCAL YEAR 1998-1999

The following resolution was adopted:

RESOLVED that the Audit Schedule for Fiscal Year 1998-1999, is approved as recommended by the Audit Committee.


XV. APPROVAL OF PRELIMINARY DESIGN FOR THE SCOTT STADIUM EXPANSION - PARKING PROJECT

The following resolution was adopted:

RESOLVED that the preliminary design, dated May 29, 1998, and prepared by Heery International of Atlanta, Georgia, for the parking component of the Scott Stadium Expansion project, is approved for further development and construction.


XVI. APPROVAL OF SCHEMATIC AND PRELIMINARY DESIGN FOR THE BLANDY FARM HOUSING PROJECT

The following resolution was adopted:

RESOLVED that the schematic and preliminary design, dated May 29, 1998, and prepared by Bushman Dreyfus Architects of Charlottesville, for the Blandy Farm Housing project, is approved for further development and construction.


XVII. RESOLUTION TO DEMOLISH MILLER HALL

The following resolution was adopted:

RESOLVED that with deep regret, the Board of Visitors recommends that Miller Hall be replaced with the entrance pavilion to the new Special Collections Library, and that there be an effort to reuse brick from the building to memorialize Samuel B. Miller, for whom Miller Hall is named.

RESOLVED FURTHER that the Board's recommendations on Miller Hall would be subject to the necessary State approvals.


XVIII. APPROVAL TO REVISE COPYRIGHT POLICY

The following resolution was adopted:

WHEREAS, the Copyright Policy was adopted by the Board of Visitors on May 30, 1986; and

WHEREAS, the Ad Hoc Committee on Policy Reform has examined the existing Copyright Policy for accuracy and applicability; and

WHEREAS, on February 9, 1997, the Board of Visitors, on the advice of the Ad Hoc Committee on Policy Reform, referred this resolution to the Educational Policy Committee for review and revision;

RESOLVED that the Copyright Policy approved on May 30, 1986, be rescinded; and

RESOLVED FURTHER that the following Copyright Policy be established effective May 30, 1998:

INTRODUCTION

The objective of this policy is to encourage the production of copyrightable works that contribute to the professional stature of their author(s) and that advance the University's scholarly, academic, and public service missions. This policy governs the respective ownership rights of the University and its employees in copyrightable material produced within the scope of employment. The intention of this policy is that the University will not assert its ownership interest in copyrightable scholarly and academic works created by academic and research faculty who use generally available University resources. The University asserts its ownership interest in copyrightable works, however, if significant University resources (including sponsor-provided funds) are used in the creation of the work and: (a) the work generates royalty payments; or (b) the work is of commercial value that can be realized by University marketing efforts. In such cases, the University will share royalties with the author(s). The University's share of royalties from copyrightable works will be used by the Vice President for Research and Public Service to support research, teaching, and scholarly activities.

In cases where the provisions of this policy state that the University cedes copyright ownership to the author(s), it is the intention that such ownership will be ceded to the author(s) by operation of this policy without further action by the University.

DEFINITION

Copyright is a form of protection provided by the laws of the United States to "original works of authorship" including literary, dramatic, musical, artistic, and certain other intellectual works, whereby copyright owners may claim, for a limited time, certain exclusive rights to specified works. This protection is available to both published and unpublished works and gives the copyright owner the exclusive right to reproduce, distribute, sell, perform, display, or prepare derivatives of the work, and to protect a copyright against infringement. Copyright protection does not extend to an idea, procedure, process, slogan, principle, or discovery.

OWNERSHIP

Work-for-Hire Rule

The "work-for-hire" rule, defined in the Copyright Act, provides that when an employee produces a copyrightable work within the scope of employment, the copyright to that work belongs to the employer and not to the author.

Employee Ownership

The employee owns the rights to any work created at his or her own initiative and outside the scope, time, and place of employment.

The University cedes copyright ownership to the author(s) of scholarly and academic works (such as journal articles, books, and papers) created by academic and research faculty who use generally available University resources. However, the University asserts its right of copyright ownership if significant University resources (including sponsor-provided funds) are used in the creation of such works, and: (a) the work generates royalty payments; or (b) the work is of commercial value that can be realized by University marketing efforts.

Use of the University's name in connection with the commercialization of a faculty work must be approved in advance by the University.

University Ownership

By operation of the copyright law, the University owns in the name of The Rector and Visitors of the University of Virginia (the University's corporate name) all rights, title and interest in copyrightable works created by University employees while acting within the scope of their employment. The University cedes copyright ownership to the author(s) of scholarly and academic works (such as journal articles, books, and papers) created by academic and research faculty who use generally available University resources. However, University asserts its right of copyright ownership if significant University resources (including sponsor-provided funds) are used in the creation of such works, and: (a) the work generates royalty payments; or (b) the work is of commercial value that can be realized by University marketing efforts.

Even in cases where the University retains copyright ownership under this policy, it may cede such ownership to the work's author(s) by written agreement signed by the Vice President for Research and Public Service and approved by the appropriate Provost.

The University retains a non-exclusive, royalty-free right to use for non-commercial purposes works produced by its employees while acting within the scope of employment even if copyright ownership is ceded to the author(s).

The University may assign its copyright ownership for purposes of commercialization.

ELABORATION

"Significant" University Resources

The use of University resources is "significant" when it entails substantial and dedicated use of University equipment, facilities, or personnel. The use of a computer in a faculty office, incidental supplies, and occasional use of University personnel or shared facilities would typically not be considered significant use. In contrast, utilization of University laboratories or special instrumentation, dedicated assistance by University employees, special financial assistance, or extensive use of shared facilities would constitute significant use.

Sponsor-Supported Effort

Funds and facilities provided by governmental, commercial, industrial, or other private organizations which are administered and controlled by the University shall be considered University resources for purposes of this policy.

Sponsors and Contracts

When under the terms of a contract with the University a sponsor obtains copyright ownership in any copyrightable work that may result from the sponsored effort, that contract takes precedence over this policy. If the sponsor does not assert an ownership interest, copyright ownership vest with the University as provided in this policy.

RESPONSIBILITIES

A. Vice President for Research and Public Service

The Vice President for Research and Public Service is responsible for the implementation and administration of this copyright policy and for securing and marketing copyrights in the University's name and shall:

Develop standards and procedures appropriate for the implementation of this policy.

Determine if significant University resources have been used in the creation of a copyrightable work.

Determine whether and under what conditions to cede copyright ownership to the author(s) of a work owned by the University under this policy. Promptly advise authors of decisions regarding copyright ownership.

Determine whether copyrights owned by the University are marketable, and if so, ensure that appropriate marketing steps are taken on behalf of the University.

Establish guidelines for distribution of royalties when the University owns a copyright.

Distribute royalties accruing to the University as a result of the implementation of this policy.

Make a finding as to ownership in any case where the rights of the University and of an employee appear to be in conflict and report such finding to the appropriate Vice President and Provost for final resolution.

B. The Vice President and Provost

Within their designated areas of responsibility, the Vice President and Provost of the University and the Vice President and Provost of Health Sciences shall:

Approve standards and procedures developed by the Vice President for Research and Public Service for implementation of the copyright policy.

At the written request of an aggrieved party or on the Provost's own motion, review determinations by the Vice President for Research and Public Service of ownership of a copyright.

Affirm, modify, or reject determinations of copyright ownership made by the Vice President for Research and Public Service, or make such determinations outright if the Vice President for Research and Public Service does not resolve the matter in a timely manner.

Conduct an annual review of the copyright program with the Vice President for Research and Public Service.


XIX. APPROVAL OF THE ESTABLISHMENT OF THE JEFFERSON SCHOLARS PROGRAM SUBSIDIARY

The following resolution was adopted:

WHEREAS, the University Policy on University-related Foundations requires that any related foundation seeking to establish a subsidiary acquire Board of Visitors' approval; and

WHEREAS, the Executive Vice President and Chief Financial Officer recommends that, in the best interests of the University of Virginia, the Board of Visitors approve the establishment of a wholly-owned, non-profit, non-stock, tax-exempt subsidiary to hold and administer the Jefferson Scholars Program in accordance with the terms of any gift instrument or restriction;

RESOLVED that the University of Virginia Alumni Association's ownership of the Jefferson Scholars Program Subsidiary be approved.


XX. APPROVAL OF THE 1998-99 BUDGET FOR THE ACADEMIC DIVISION

The following resolution was adopted:

RESOLVED that the 1998-99 Budget for the Academic Division be approved, as recommended by the President and the Chief Financial Officer, and as approved by the Finance Committee.


XXI. APPROVAL OF THE 1998-99 BUDGET FOR CLINCH VALLEY COLLEGE

The following resolution was adopted:

RESOLVED that the 1998-99 Budget for Clinch Valley College be approved, as recommended by the President and the Chief Financial Officer, and as approved by the Finance Committee.


XXII. APPROVAL OF THE 1998-99 BUDGET FOR THE UNIVERSITY OF VIRGINIA MEDICAL CENTER

The following resolution was adopted:

RESOLVED that the 1998-99 Budget for the University of Virginia Medical Center, which includes a hospital room and ancillary service rate increase of 5.0 percent, be approved, as recommended by the President and the Chief Financial Officer, and as approved by the Finance Committee.

XXIII. MEDICAL CENTER COMPENSATION AND BENEFITS PROGRAM

The following resolution was adopted:

WHEREAS, the Codified Autonomy legislation allowed the Medical Center to develop a Compensation and Benefits program aligned with the health care industry; and

WHEREAS, the Compensation and Benefits Program will have a phased implementation between July and December of 1998, to allow for orientation and education of management and staff; and

WHEREAS, the Board of Visitors reserves the right to amend these plans and to govern and manage the affairs of the University of Virginia Medical Center at all times;

RESOLVED that the Medical Center Compensation and Benefits Program Policy Statement is approved, subject to the foregoing (see Attachment).


XXIV. GIFTS, GRANTS AND CONTRACTS

The President reported on the Gifts, Grants, and Contracts. The Report was accepted.

XXV. 1999 BOARD MEETING DATES

The following resolution was adopted:

RESOLVED that the Board of Visitors' meeting dates for 1999 are as follows:

Friday and Saturday January 29 and 30, 1999 Charlottesville
Friday and Saturday March 26 and 27, 1999 Charlottesville
Friday and Saturday May 14 and 15, 1999 Charlottesville
Friday and Saturday October 15 and l6, 1999 Charlottesville


XXVI. MEMORIAL RESOLUTION FOR P. HUNTER FAULCONER

The following resolution was adopted:

WHEREAS, P. Hunter Faulconer was born in 1906, and took a Bachelor of Science from the University in 1930; and

WHEREAS, Mr. Faulconer, as an undergraduate at the University was an athlete who lettered in football, a member of the Honor Committee and an active participant in a number of organizations; and

WHEREAS, Mr. Faulconer was President of the Alumni Association, and a co-founder and President of the Virginia Student Aid Foundation; and

WHEREAS, Mr. Faulconer was appointed to the Board of Visitors by Governor Almond in 1960, and reappointed by Governor Harrison in 1964; and

WHEREAS, Mr. Faulconer served his community, the University and the Commonwealth with distinction; and

WHEREAS, Mr. Faulconer died in Charlottesville on April 12, 1998;

RESOLVED that the Board of Visitors notes with profound sadness P. Hunter Faulconer's death and expresses gratitude for his devoted service to the University.


XXVII. EXTENSION OF THE DELEGATION OF AUTHORITY TO SELL THE ASSETS OF THE NEUROCLINICAL TRIALS CENTER

The following resolution was adopted:

WHEREAS, at the January meeting of the Board of Visitors, the Board authorized the Executive Vice President and Chief Financial Officer to sell the assets of the Neuroclinical Trials Center, with the review and approval of a subcommittee of the Board appointed by the Rector and in consultation with the General Counsel; and

WHEREAS, the authorization expires June 30, 1998 unless extended by the Board of Visitors; and

WHEREAS, although the University is actively negotiating with potential purchasers of the assets of the division and intends to close the transaction by mid-June, there is a possibility that the closing will not occur by or before June 30, 1998.

RESOLVED that the authorization for the Executive Vice President and Chief Financial Officer to sell the assets of the Neuroclinical Trials Center, with the review and approval of a subcommittee of the Board convened by the Rector in consultation with the General Counsel, is extended to August 31, 1998. The transaction shall be reported at the next meeting of the Board of Visitors.

XXVIII. APPROVAL OF THE PUBLIC MEMBERSHIP OF THE UNIVERSITY OF VIRGINIA INVESTMENT COMPANY

The following resolution was adopted:

WHEREAS, the Board Manual authorizes the Board of Visitors to appoint to the University of Virginia Investment Management Company no more than four public members, who shall be alumni of the University, to serve as non-voting members to staggered initial terms not to exceed four years.

RESOLVED that the following alumni(ae) shall be appointed to serve as public members of the University of Virginia Management Company for noted terms beginning July 1, 1998:

A. MacDonald Caputo, for four years,
Matthew G. Thompson, for three years,
Christine P. Gustafson, for two years, and


XXIX. RESOLUTION OF AFFIRMATION FOR THE PRESIDENT

The following resolution was adopted:

WHEREAS, the Governor of the Commonwealth of Virginia, The Honorable James S. Gilmore, III, at the 1998 Final Exercises, publicly recognized the leadership of Our President, John T. Casteen, III, in making the University of Virginia the number one public University in the United States; and

WHEREAS, Our President has developed, implemented, and led the most successful Capital Campaign ever among public universities and has raised more than $700 million to date, in record time; and

NOW THEREFORE BE IT RESOLVED that the Rector and Visitors of the University of Virginia add their acknowledgement to that of Our Governor in recognizing the central role that Our President has played in leading the University to its current position as the number one public university in the United States; and

FURTHER RESOLVED, that the Rector and Visitors of the University extend their heartfelt thanks and sincere appreciation to the President for this significant accomplishment, and pledge to him Our support in the years to come in sustaining this high level of academic excellence; and

FURTHER RESOLVED, that the Rector and Visitors express our full confidence in Our President to successfully complete the ongoing Capital Campaign, and encourage all alumni and friends of the University to come forward and assist Our President in achieving the historic goal we have set for him, to wit, to raise $1 billion by the end of the year 2000; and

FURTHER RESOLVED, that the Rector and Visitors concur in the vision of academic excellence articulated by Our President in his 1998 State of the University Address, and charge him to initiate immediately all proper and appropriate planning and execution for each of the four above-described initiatives, with the expectation and understanding that our intent is for him to lead the University toward implementation of these initiatives concurrently and to continue beyond the completion of the Capital Campaign.


XXX. REPORT FROM THE SPECIAL COMMITTEE TO HEAR AN APPEAL TO A TENURE DECISION

After hearing a report from the Special Committee appointed by the Rector to consider a request to the Board of Visitors to hear an appeal to a tenure decision, the Board concurred in the Committee's recommendation that the Board of Visitors not hear the appeal.


On motion, the meeting was adjourned at 1:05 p.m.

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