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Meeting Information

BUILDINGS AND GROUNDS COMMITTEE

Saturday, October 10, 1998
11:15 a.m. - 12:15 p.m
East Oval Room, The Rotunda

Committee Members:

Albert H. Small, Chair
James C. Wheat, Acting Chair
William G. Crutchfield, Jr.
J. Michael Allen
Benjamin P.A. Warthen
William H. Goodwin, Jr.
Terence P. Ross
John P. Ackerly, III, Ex Officio

AGENDA

I. CONSENT AGENDA (Ms. Capone)

II. ACTION ITEMS (Ms. Capone)

III. REPORT BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET (Ms. Capone)


BOARD OF VISITORS CONSENT AGENDA

A. ARCHITECT SELECTIONS, TERM CONTRACTS: Approval of architect selections.

Architects for two term contracts are presented for consideration by the Buildings and Grounds Committee. Term contracts are used for the engagement of architecture and engineering firms to provide designs and related services for small capital construction/renovation projects. We recommend the selection of MMM Design Group of Norfolk and RTKL of Baltimore, Maryland for these contracts. The MMM Design Group has a strong in-house team of architects and engineers. The firm has substantial experience with the Commonwealth and with other universities. Currently it is working on its first project at the University as a sub-consultant. The first project to be initiated under this contract will be the renovation of the Observatory Hill Dining Facility. RTKL has a proven record at the University with projects in the Health Sciences Center. The first project to be initiated under this contract will be the Nuclear Magnetic Resonance (NMR) Units.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that MMM Design Group of Norfolk and RTKL of Baltimore, Maryland are approved for the performance of architectural and engineering services for projects initiated under term contracts at the University of Virginia.

Two easements are needed for the Albemarle County Service Authority for the new Emergency Communications Center. One is for fire suppression and water main valves. The other is for storm water runoff control from Route 250 and the Center.

ACTION: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the granting of permanent easements, dated October 10, 1998, to the Albemarle County Service Authority for fire suppression and water main valves and for storm water runoff control for the Emergency Communications Center, on Route 250 West, across property owned by The Rector and Visitors of the University of Virginia are approved.

RESOLVED FURTHER that appropriate officers of the University are authorized to execute said dedication and easement.

This easement will allow Virginia Power to provide electric service to the new Emergency Communications Center.

ACTION: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the granting of a permanent easement, dated renovation ofOctober 10, 1998, to Virginia Power for electric service to the Emergency Communications Center, on Route 250 West, across property owned by The Rector and Visitors of the University of Virginia is approved.

RESOLVED FURTHER that appropriate officers of the University are authorized to execute said dedication and easement.

This easement will allow the continued operation of the Rivanna Water and Sewer Authority's pumping station and mains within the University's pumping facility. It will clarify ownership and rights to the existing facility, and will permit expansion of the pump house.

ACTION: Approval by the Buildings and Grounds Committee and the Board of Visitors.

The President will propose the adoption of the following resolution:

RESOLVED that the granting of a permanent easement, dated October 10, 1998, to Rivanna Water and Sewer Authority for the Alderman Road Pump House across property owned by The Rector and Visitors of the University of Virginia is approved.

RESOLVED FURTHER that appropriate officers of the University are authorized to execute said dedication and easement.


BACKGROUND: Clinch Valley College is proposing an Athletic complex to enhance the student experience by improving opportunities for intercollegiate and intramural competition and by accommodating a variety of academic events, such as Graduation and Spring Convocation, and special events including community functions. The football facility is the first project in the complex. It will have bleacher seating for 2000 and related support facilities. The field has been completed; the bleachers and support structures will be completed in time for the 1999 season. Thompson+Litton of Wise was approved as the project architect on August 21, 1997. The architectural design guidelines and schematic design were approved on January 23, 1998.

DISCUSSION: Thompson+Litton in conjunction with Clinch Valley College, Facilities Management, and the Architect for the University has developed the preliminary design. Mr. Anderson will review the design with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF PRELIMINARY DESIGN FOR THE CLINCH VALLEY COLLEGE FOOTBALL FACILITY

The President will propose the adoption of the following resolution:

RESOLVED that the preliminary design, dated October 10, 1998, and prepared by Thompson+Litton of Wise, for the Clinch Valley College Football Facility is approved for further development and construction.


BACKGROUND: This project renovates the apartment building at 400/402 Monroe Lane into a residence hall for 44 students. The project was approved by the 1998 General Assembly. The budget is $1,900,000, and is funded by housing revenues. Construction is to begin June 1999, and will be completed by July 2000. Mitchell/Matthews & Associates Architects of Charlottesville was approved as the project architect on May 29, 1998. The architectural design guidelines were approved on June 24, 1998

DISCUSSION: Mitchell/Matthews in conjunction with the Housing Division, Facilities Management, and the Architect for the University has developed the schematic and preliminary design. Mr. Anderson will review the design with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF SCHEMATIC AND PRELIMINARY DESIGN FOR THE STUDENT RESIDENCE HOUSE RENOVATION

The President will propose the adoption of the following resolution:

RESOLVED that the schematic and preliminary design, dated October 10, 1998, and prepared by Mitchell/Matthews & Associates Architects of Charlottesville, for the Student Residence House Renovation project is approved for further development and construction.

ACTION REQUIRED: None.

DISCUSSION: University Hall. Mr. Dillman will provide an update on the repairs to University Hall.

ACTION REQUIRED: None

June 24, 1998 Meeting of the Buildings and Grounds Committee

DISCUSSION: Architect Selection. The Committee approved the selection of VMDO Architects, PC of Charlottesville for the Clinch Valley College Student Center project and for a term contract at Clinch Valley College. The first project to be initiated under the term contract will be the new residence hall.

DISCUSSION: Architectural Design Guidelines. The Committee approved architectural design guidelines for the Environmental Sciences Field Station, the Student Residence House Renovation, the Clinch Valley College Student Center, and the Clinch Valley College Residence Hall.

DISCUSSION: Preliminary Design, Student Residence Hall. The Committee approved the preliminary design for the new student residence hall in the Alderman/Observatory Residence Area.

September 22, 1998 Meeting of the Buildings and Grounds Committee

DISCUSSION: Schematic Design, Campbell Hall Addition. The Committee did not approve the revised schematic design for the Campbell Hall Addition, and requested that the University Architect meet with the Dean of the School of Architecture and the project architect to determine how best to modify the design to make it more compatible with the architecture of Campbell Hall and to give it a more traditional appearance. The project will be presented for further consideration at the Committee's November meeting.

DISCUSSION: Preliminary Design, Biomedical Engineering and Medical Science Building. The Committee approved the preliminary design for Biomedical Engineering and Medical Science Building. During its review of the schematic design the Committee expressed concern about the amount of glass used on the exterior of the building and the configuration of the windows. At the September meeting, the Committee felt the architects had responded favorably to these concerns.

DISCUSSION: Historical Markers, Monuments, or Plaques. The Committee passed a resolution establishing a review procedure for historical markers, monuments, or plaques.

DISCUSSION: Project Updates. The Committee received 1) a recommendation that the Admissions Office not be located in the above ground portion of the Special Collections Library and that it be located in a new building in the Central Grounds on a site to be determined, 2) a status update on the Clark Hall Renovation and Addition project, and 3) a construction progress and budget update for the Scott Stadium project. The Committee was also informed that the Secretary of Education did not permit the submission of the Fayerweather Hall renovation project as an amendment to the Governor. The Committee decided to wait until after it has reviewed the Carr's Hill Precinct Plan to decide if the amendment should be submitted directly to the General Assembly in January.

DISCUSSION: Master Plan Review. The Committee received an update focusing on 1) a review of the plan's basic principles and elements, 2) progress made since the last comprehensive review in September, 1996, 3) the groundswalk which is the current focus of the work effort, and 4) proposed work.

ACTION REQUIRED: None.

DISCUSSION: These are reports which are provided to the Buildings and Grounds Committee at each meeting.


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