BUILDINGS AND GROUNDS COMMITTEE

Friday, March 26, 1999
10:30 a.m. - 11:30 a.m.
East Oval Room, The Rotunda

Committee Members:

Albert H. Small, Chair
James C. Wheat
William G. Crutchfield, Jr.
J. Michael Allen
Benjamin P.A. Warthen
William H. Goodwin, Jr.
Terence P. Ross
John P. Ackerly, III, Ex Officio

AGENDA

I. ACTION ITEMS (Ms. Capone)

II. REPORT BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET (Ms. Capone)

B. Report on the Actions of the Buildings and Grounds Committee (Mr. Small)


I.A. Preliminary Design, East Precinct Chiller Plant

16,760 GSF facility to supply 6,000 tons chilled water

$ 4,290,000 General Funds
$ 6,496,000 Nongeneral Funds
$10,786,000 Total Budget

BACKGROUND: The project supports the new Biomedical Engineering and Medical Research Building, allows the retirement of aging, inefficient chillers in existing buildings, and provides backup service to the hospital.

The selection of RMF Engineering, of Baltimore, was approved on November 7, 1997. The architectural design guidelines were approved on January 23, 1998. The schematic design was approved on February 25, 1999. Committee members instructed the architects to improve the fagade to more closely blend with the surrounding academic buildings.

DISCUSSION: RMF Engineering in conjunction with Facilities Management and the Architect for the University has developed the preliminary design, which Mr. Anderson will review with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.


APPROVAL OF PRELIMINARY DESIGN FOR THE EAST PRECINCT CHILLER PLANT

The President will propose the adoption of the following resolution:

RESOLVED that the preliminary design, dated March 26, 1999, and prepared by RMF Engineering of Baltimore, Maryland, for the East Precinct Chiller Plant, is approved for further development and construction.


I.B. Preliminary Design, Nuclear Magnetic Resonance Units

5,500 GSF Addition to MR-4 Building
$1,400,000 Budget from Gifts and Grants

BACKGROUND: The project is needed to 1) respond to changing technology in the area of protein and nucleic acid structure determination methods, 2) satisfy a shortage of space for this type of research, and 3) provide an opportunity to centralize laboratory activities. The selection of RTKL, of Baltimore, as project architect was approved on October 10, 1998. The schematic design was approved on February 25, 1999. Committee members instructed the architects to improve the facade to more closely blend with the surrounding academic buildings.

DISCUSSION: RTKL in conjunction with Facilities Management and the Architect for the University has developed the preliminary design, which Mr. Anderson will review with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF PRELIMINARY DESIGN FOR THE NUCLEAR MAGNETIC RESONANCE UNITS

The President will propose the adoption of the following resolution:

RESOLVED that the preliminary design, dated March 26, 1999, and prepared by RTKL of Baltimore, Maryland, for the Nuclear Magnetic Resonance Units at the MR-4 Building, is approved for further development and construction.


I.C. Schematic Design, Observatory Hill Dining Renovation

27,650 GSF Renovation
4,940 GSF Demolition
30,000 GSF New Construction

$11,500,000 Budget from Dining Revenues

BACKGROUND: Observatory Hill Dining Hall was built in 1974. Although two wings were added in 1984 for additional dining space, this is the building's first major renovation. The project includes infrastructure upgrades, renovations, demolition, and new construction. It increases seating capacity from 635 to 920, and improves customer flow by the use of a "market place" rather than a servery. Space will be provided for a food court, convenience store, and offices. The selection of MMM Design Group of Norfolk as project architect was approved on October 10, 1998. The architectural design guidelines were approved on February 25, 1999.

DISCUSSION: MMM in conjunction with Facilities Management and the Architect for the University has developed the schematic design, which Mr. Anderson will review with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF SCHEMATIC DESIGN FOR THE OBSERVATORY HILL DINING RENOVATION

The President will propose the adoption of the following resolution:

RESOLVED that the schematic design, dated March 26, 1999, and prepared by the MMM Design Group of Norfolk, for the Observatory Hill Dining Renovation, is approved; and

RESOLVED FURTHER that the project will be presented for further review at the preliminary design level of development.


II.D. Schematic Design, Science Building - The University of Virginia's College at Wise

25,438 GSF Renovation
37,000 GSF Addition
$9,826,000 Budget from General Funds

BACKGROUND: Constructed in 1965 for a two-year science program with an enrollment of 800 students, the Science Building now serves a four-year program with an enrollment exceeding 1200. The project renovates the building for physics, astronomy, and geology, and builds an addition for biology and chemistry. This is the buildings first major renovation. The Committee approved the selection of VMDO Architects of Charlottesville on February 7, 1997 and the architectural design guidelines on May 29, 1998.

DISCUSSION: VMDO Architects with the University of Virginias College at Wise, Facilities Management, and the Architect for the University has developed the schematic design, which Mr. Anderson will review with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF SCHEMATIC DESIGN FOR THE SCIENCE BUILDING AT THE UNIVERSITY OF VIRGINIAS COLLEGE AT WISE

The President will propose the adoption of the following resolution:

RESOLVED that the schematic design, dated March 26, 1999, and prepared by VMDO Architects of Charlottesville, for the Science Building at The University of Virginias College at Wise, is approved;

RESOLVED FURTHER that the project will be presented for further review at the preliminary design level of development.


I.E. Six-Year Capital Outlay Plan

BACKGROUND: This will be the fourth Six-Year Plan submitted to the state since the six-year planning requirement was implemented in 1994. It covers the period 2000-2006. It will be used as a planning tool and as supporting documentation for capital project funding at the state level. The Plan has been reviewed by Academic Deans, Vice Presidents, and the President. It will be submitted to the state later this spring. The Governor's staff will evaluate the Plan and will make recommendations in the budget package for 2000-2002.

DISCUSSION: The Plan supports the Universitys Master Plan and the current strategy of renovating existing buildings. It includes projects for which we are seeking state tax funds; projects for which we will use self-generated funds, such as indirect cost recoveries, gifts, and grants; and projects to be financed with bonds backed by a defined revenue stream. The Plan identifies a significant amount of work, much of which relates to infrastructure maintenance and improvements.

The six-year program request for the Academic Division, the Medical Center, and The University of Virginia's College at Wise totals $880 million of which $383.4 million is in general funds. The request for the 2000-02 biennium for all three divisions totals $247.5 million of which $88.8 million will be requested from general funds. The Committee reviewed the program at its meeting on February 25, 1999. While cautious about including some projects that did not have confirmed funding plans, the Committee did not request any changes.

ACTION REQUIRED: Approval of the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF SIX YEAR CAPITAL OUTLAY PLAN

The President will propose the adoption of the following resolution:

RESOLVED that the Six-Year Capital Outlay Plan for the Academic Division, the Medical Center, and The University of Virginias College at Wise for the 2000-2006 period is approved.

RESOLVED FURTHER that appropriate officers of the University are authorized to make necessary revisions to the plan prior to its submission to the state, provided the revisions do not alter in any substantive way the overall capital program as approved.



II. A. Vice President's Remarks

ACTION REQUIRED: None

DISCUSSION: The Vice President for Management and Budget will inform the Board of recent events that do not require formal action, but of which it should be made aware.



II. C. Miscellaneous Reports

ACTION REQUIRED: None

DISCUSSION: These are reports which are provided to the Buildings and Grounds Committee at each meeting.

1. Major Projects

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