Skip to Content

Meeting Information

UNIVERSITY OF VIRGINIA
BOARD OF VISITORS EXECUTIVE SUMMARY
STUDENT AFFAIRS AND ATHLETICS COMMITTEE

Saturday, March 27, 1999
10:15 -11:00 a.m.
East Oval Room, The Rotunda


Committee Members:

Henry L. Valentine, II, Chair
Walter F. Walker, Vice Chair
Charles M. Caravati, Jr.
Champ Clark
Elsie Goodwyn Holland
J. Michael Allan
Benjamin P. A. Warthen
John P. Ackerly, III, Ex Officio

AGENDA

I. REPORTS BY THE VICE PRESIDENT FOR STUDENT AFFAIRS (Mr. Harmon)

 
A. Parental Notification (Mr. Harmon to report)

B. Fraternity Rush (Mr. Harmon to introduce Mr. Canevari; Mr. Robert T. Canevari to report)

C. Briefing by the Compliance Coordinator (Mr. Holland to introduce Ms. Mitchell; Ms. Lynn Mitchell to report)


I. A. Parental Notification

BACKGROUND: Last fall Congress gave the nation's colleges the authority to notify parents of students under 21 who violate alcohol or drug policies or laws. This amendment to federal laws protecting the privacy rights of students was enacted because of alarming increases in excessive drinking on college and university campuses nationwide, as well as concern over the health and safety consequences of alcohol and substance abuse.

The University's general philosophy in dealing with such problems has been to work with students to solve problems and to focus on education in helping them learn to be responsible for their actions. The University will go a step further to enhance this philosophy by adopting a written Parental Notification Policy that outlines the guidelines for contacting parents. This policy will be an important addition to the intervention programs already in place for students.

DISCUSSION: Vice President Harmon will present the following guidelines for parental notification.


Parental Notification Policy

The University's philosophy in dealing with students who commit major alcohol- or drug-related infractions or who demonstrate a pattern of substance abuse is to work with them to solve these problems and to focus on education. The University will continue to rely on the professional judgment of its faculty and administrators when assessing each student's situation.

In addition, due to the recent amendment to federal laws giving colleges the authority to notify parents of students under 21 who violate alcohol or drug laws, U.Va. is adopting a written Parental Notification Policy.

This policy is in addition to the intervention and education programs already offered students when such infractions are brought to our attention. Intervention may include one or more of the following: substance abuse assessment by a trained clinician; psychological assessment by a trained clinician; substance abuse counseling; enrollment in educational programs.

When parents will be notified

1. When the Office of the Dean of Students receives notification from law enforcement officials that a University of Virginia student under the age of 21 has been arrested during an academic session for a drug- or alcohol-related violation, a professional staff member in the Office of the Dean of Students will notify that student's parent or guardian.

The professional staff member in the Office of the Dean of Students will encourage the student to make the initial call to a parent or guardian. The staff member ordinarily will follow up with a phone call, unless family circumstances make a call inappropriate. In such cases, the student will be encouraged to use the University's professional counseling resources.

Violations that would trigger parental notification include driving under the influence, public drunkenness, underage possession.

2. All other drug- or alcohol-related incidents will be discussed with the student involved. In cases where pattern or severity might be a concern, the incident also will be evaluated by a professional staff member in the Office of the Dean of Students -- in consultation with other professionals as appropriate.

When there is reason to believe that a student's health and well being are in jeopardy, a professional staff member in the Office of the Dean of Students will notify a parent or guardian.

The professional staff member in the Office of the Dean of Students will encourage the student to make the initial call to a parent or guardian. The staff member ordinarily will follow up with a phone call, unless family circumstances make a call inappropriate. In such cases, the student will be encouraged to use the University's professional counseling resources.

Pattern or severity include frequent episodes of drunkenness and/or binge drinking.

I.B. Fraternity Rush

BACKGROUND: Last year, the Dean of Students was an active participant in discussions about fall semester rush and its impact on the University community. In response to these discussions the Inter-Sorority Council decided to move sorority rush to the beginning of the spring semester. After extensive discussions with fraternity leaders, the Dean of Students made the decision to move rush out of the fall semester to the beginning of the spring semester. It was believed that by delaying rush to the second semester, new students would have more time to focus on their academic responsibilities and build stronger relationships in their residential areas.

DISCUSSION: The Dean of Students will discuss how the decision to move rush to the spring semester impacted the fraternities and the first year student residential communities.

ACTION REQUIRED: None.


I.C. Briefing by the Compliance Coordinator

BACKGROUND: The Associate Athletic Director for Compliance briefs the Board on a regular basis regarding the Boards specific compliance responsibilities with ACC and NCAA rules and policies. The briefing also will focus on changes in rules and policies since the previous briefing that may become discussion items for Board members as they interact with various University constituencies.

DISCUSSION: Time will be allowed for questions from Board members regarding the presentation and materials provided to all University of Virginia "representatives of athletic interests."


I.D. Spring Sports and Recognition of the NCAA Woman of the Year

BACKGROUND: The Director of Athletics regularly provides a verbal and written report on the competitive status of each varsity team as well as on-Grounds athletic events scheduled during the weekend of the Board meeting. The Board will meet Peggy Boutilier, the NCAA Woman of the Year, who represents the epitome of the goals of our athletics programs.

DISCUSSION: Time will be allowed for questions from Board members.

MORE MEETING INFORMATION PAST MEETINGS PUBLIC MINUTES

BOARD OF VISITORS OF THE UNIVERSITY OF VIRGINIA

Maintained by sgh4c@virginia.edu
Last Modified: Thursday, 02-Jul-2009 08:17:50 EDT
© 2000 by the Rector and Visitors of the University of Virginia
Information: 434 924-0311