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Meeting Information

BUILDINGS AND GROUNDS COMMITTEE

Friday, May 14, 1999
10:30 a.m. - 12:00 p.m.
East Oval Room, The Rotunda

 

Committee Members:

Albert H. Small, Chair
James C. Wheat
William G. Crutchfield, Jr.
Robert G. Schoenvogel
Benjamin P.A. Warthen
William H. Goodwin, Jr.
Terence P. Ross
John P. Ackerly, III, Ex Officio

AGENDA

I. CONSENT AGENDA (Ms. Capone)

II. ACTION ITEMS (Ms. Capone)

III. REPORT BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET (Ms. Capone)

A. Vice President's Remarks
Office of Admission
B. Miscellaneous Reports
  1. Major Projects
  2. Professional Services Contracts
  3. Pavilions

I. BOARD OF VISITORS CONSENT AGENDA

A. ARCHITECT SELECTION, ENVIRONMENTAL SCIENCES FIELD STATION: Approval of architect selection.

The architect for the Environmental Sciences Field Station will be presented for consideration by the Buildings and Grounds Committee. The Station will be a 20,000 gross square foot complex on the Eastern Shore near Oyster in Northampton County. The facility is needed to support the department's Long - Term Ecological Research Program (LTER). The complex will consist of housing units, research buildings, a conference center, and support buildings. The project was approved by the 1998 General Assembly with a budget of $2,000,000 funded by gifts and grants. The architectural design guidelines were approved on June 24, 1998. We recommend the selection of Bushman Dreyfus Architects of Charlottesville.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF ARCHITECT SELECTION FOR ENVIRONMENTAL SCIENCES FIELD STATION

The President will propose the adoption of the following resolution:

RESOLVED that Bushman Dreyfus Architects of Charlottesville is approved for the performance of architectural and engineering services for the Environmental Sciences Field Station project in Northampton County.

B. ARCHITECT SELECTION, NRAO ADDITION AND RENOVATION: Approval of architect selection.

The architect for the NRAO Addition and Renovation will be presented for consideration by the Buildings and Grounds Committee. The architect selection process has begun, and will be completed prior to the May meeting. The project was approved by the 1999 General Assembly Session. The National Radio Astronomy Observatory (NRAO) leases Stone Hall at the University and commercial space in Charlottesville. It has requested this project so that it can consolidate its staff into one facility and create additional space for a new research project.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF ARCHITECT SELECTION FOR NRAO ADDITION AND RENOVATION

The President will propose the adoption of the following resolution:

RESOLVED that The Greenwood Partnership, Ltd., of Williamsburg, Virginia, is approved for the performance of architectural and engineering services for the National Radio Astronomy Observatory Addition and Renovation project.

C. ARCHITECT SELECTION, Hunton and Williams Hall Expansion: Approval of architect selection.

The architect for the Hunton and Williams Hall Expansion will be presented for consideration by the Buildings and Grounds Committee. The project creates a faculty/student center at the Law School. It consists of 1) an addition of 25,000 gross square feet that links Hunton and Williams Hall with Cafi North and 2) renovates 5,300 gross square feet in Cafi North. The project was approved by the 1999 General Assembly with a budget of $6,000,000 funded by gifts. We recommend the selection of Train & Spencer Architects of Charlottesville.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF ARCHITECT SELECTION FOR HUNTON AND WILLIAMS HALL EXPANSION

The President will propose the adoption of the following resolution:

RESOLVED that Train & Spencer Architects of Charlottesville is approved for the performance of architectural and engineering services for the Hunton and Williams Hall Expansion project at the Law School.

D. ARCHITECT SELECTION, PEABODY RENOVATION: Approval of architect selection.

The feasibility of accommodating the Office of Admission on the main and lower levels of Peabody Hall has been confirmed. The architect originally selected to design a new building to house the Office of Admission is now recommended to plan the renovation of Peabody Hall.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF ARCHITECT SELECTION FOR THE PEABODY HALL RENOVATION

The President will propose the adoption of the following resolution:

RESOLVED that the Glave Firm of Richmond, Virginia is approved for the performance of architectural and engineering services for the renovation of Peabody Hall.

E. ARCHITECTURAL DESIGN GUIDELINES, NRAO ADDITION AND RENOVATION: Approval of architectural design guidelines.

Stone Hall, the University building leased by the National Radio Astronomy Observatory (NRAO), was built in 1965. It is a three story, brick building consisting of 24,316 gross square feet. The addition will provide another 31,000 gross square feet. Renovations will only be those incidental to the connection of the new addition.

APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE NRAO ADDITION AND RENOVATION

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated May 14, 1999, prepared by the Architect for the University, for the National Radio Astronomy Observatory Addition and Renovation are approved; and

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

NRAO Addition and Renovation
Architectural Design Guidelines
May 14, 1999

Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia adopted by the Board of Visitors on May 21, 1991. The Vision Statement shall be the primary reference for the overall design and planning of the project. These Guidelines are intended for an addition and incidental renovations to Stone Hall in order to consolidate personnel and operations and provide added research space for the Central Development Laboratory of the National Radio Astronomy Observatory, currently located in commercial leased space. The site is in a relatively isolated location on Observatory Hill, on Edgemont Road southeast of the Highway Research Council.

The existing Stone Hall is a "T" shaped structure, with a brick facade, flat roof with parapet walls, metal clad penthouse, and mechanical roof-top equipment. The main building is a three-story structure connected by a two-story glass and aluminum enclosed walkway to a two story structure, which contains an auditorium and library. The building form is a rectangular solid with masonry window openings trimmed in slate and marble.

Stone Hall is a straight-forward "background" building with little or no presence on Edgemont Road. The form and materials of the new addition should blend inconspicuously with the existing structure and the floor elevations of the new addition should align with those of the existing building. A new "front entrance" to the building should be created as part of the new addition. The site, well removed from the historical context of the remainder of the University, has significant constraining features, such as Edgemont Road and steep topography, which must be considered in the placement and configuration of the new addition and supporting site elements. An appropriate solution to stormwater management and site landscaping will be important considerations.

F. ARCHITECTURAL DESIGN GUIDELINES, MILLER CENTER ADDITION AND RENOVATION: Approval of architectural design guidelines.

The Miller Center of Public Affairs is located in the historic Faulkner House on a 2-1/2 acre tract just west of Klockner Stadium and the baseball field. The project adds a 10,000 GSF addition on the east side of the house that will house a library, seminar rooms, offices, and research spaces. Renovations and infrastructure improvements to Faulkner House are included in the project scope. The project is part of the Six-Year Capital Outlay Plan that was approved by the Committee at its March 26, 1999 meeting. The budget is $7,500,000 and is funded by gifts.

APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE MILLER CENTER ADDITION AND RENOVATION

The President will propose the adoption of the following resolution:

RESOLVED that the architectural design guidelines, dated May 14, 1999, prepared by the Architect for the University, for the Miller Center Addition and Renovation are approved; and

RESOLVED FURTHER that the project will be presented for further review at the schematic design level of development.

Miller Center Addition and Renovation
Architectural Design Guidelines
May 14, 1999

Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and Grounds of the University of Virginia adopted by the Board of Visitors on May 21, 1991. The Vision Statement shall be the primary reference for the overall design and planning of the project. These Guidelines are intended for an addition to the Miller Center of Public Affairs and the renovation of a historical building, Faulkner House, part of the Miller Center.

The Miller Center of Public Affairs occupies the north end of an approximately 2-1/2 acre tract on the outskirts of Charlottesville, just west of University Hall and the playing fields. The main entrance is from Ivy Road. Two buildings make up the Miller Center, the original historic building which was named Faulkner House when the Miller Center was established there, and the Newman Pavilion Wing. Faulkner House, which currently houses the administrative staff, was built in 1855-56 and altered substantially early in this century, and is on the National Register of Historic Places. The 1988 Newman Pavilion addition was designed as a flanking wing to the west of the main house, connected by a glazed "hyphen", in the traditional classical style. The Newman Pavilion is in active use as a public forum for discussion and for taping and broadcasting interviews with public figures.

The proposed addition to the east of the main house follows the 1987 Master Plan. It will contain the Center's library of approximately 10,000 volumes, seminar rooms, offices, and research spaces. It should balance the Newman Pavilion on the opposite flank, retaining the same massing and architectural style in order to complete the classical five-part composition. The interior of the main house will be renovated and remodeled to enhance its efficiency as a modern administrative office building. The exterior will not be altered.

With these additions, the establishment of an academical village for the Miller Center of Public Policy becomes a reality. In order for this to be carried out in the fullest Jeffersonian sense of the term, it will also be necessary to address important site planning issues, particularly regarding the landscape and vehicular circulation and parking within that landscape. Considerable attention must be devoted to the task of restoring and recreating the Center's handsome gardens and grounds, in order to expand the opportunities for informal discussion, both public and private, which lie at the heart of the Center's purpose.

G. DEMOLITION OF MILTON AIRPORT FRAME BUILDING: Approval to remove the Milton Airport Frame Building.

The roof of a small, one story frame building at Milton Airport collapsed during the winter of 1996-97. The building was built in the 1940s as quarters for the manager of the airport during night duty. The building has been vacant for decades. We have received approval to remove the structure from the Department of Historic Resources and the Art and Architectural Review Board.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL TO REMOVE MILTON AIRPORT FRAME BUILDING

The President will propose the adoption of the following resolution:

WHEREAS, the University owns a small, one-story frame building at Milton Airport located on the east side of Route 729 just south of Milton in Albemarle County; and

WHEREAS, the roof collapsed during the winter of 1996-97 rendering the structure unusable; and

WHEREAS, the Governor of Virginia delegated to the Board of Visitors, pursuant to Executive Order Number Thirty-Four (98), dated November 10, 1998, the authority of the Governor to approve the removal of buildings on state property, with the advice and counsel of the Art and Architectural Review Board, and the review of the Department of Historic Resources; and

WHEREAS, the Art and Architectural Review Board and the Department of Historic Resources have approved the removal of this structure;

RESOLVED that the removal of the Milton Airport Frame Building is approved by the Board of Visitors; and

RESOLVED FURTHER that the Executive Vice President and Chief Financial Officer is authorized to execute any and all documents pertaining to the removal of the aforementioned building, and that the said officer ensure that the required report regarding the building removal is sent to the Department of General Services.

H. DEMOLITION OF MIDDLETON CABANA: Approval to remove the Middleton Cabana.

The Middleton Pool and Cabana at Birdwood have not been used for decades and are now an attractive nuisance. The University will fill the pool and wishes to demolish the cabana. The cabana was built around 1960. It is a small, concrete block structure on a concrete slab. We have received approval to remove the structure from the Department of Historic Resources and the Art and Architectural Review Board.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL TO REMOVE MIDDLETON CABANA

The President will propose the adoption of the following resolution:

WHEREAS, the University owns a small, concrete block cabana at the Birdwood property on the south side of Route 250 west of Charlottesville in Albemarle County; and

WHEREAS, the structure has not been used for several decades and constitutes an attractive nuisance; and

WHEREAS, the Governor of Virginia delegated to the Board of Visitors, pursuant to Executive Order Number Thirty-Four (98), dated November 10, 1998, the authority of the Governor to approve the removal of buildings on state property, with the advice and counsel of the Art and Architectural Review Board, and the review of the Department of Historic Resources; and

WHEREAS, the Art and Architectural Review Board and the Department of Historic Resources have approved the removal of this structure;

RESOLVED that the removal of the Middleton Cabana is approved by the Board of Visitors; and

RESOLVED FURTHER that the Executive Vice President and Chief Financial Officer is authorized to execute any and all documents pertaining to the removal of the aforementioned building, and that the said officer ensure that the required report regarding the building removal is sent to the Department of General Services.

I. ASSIGNMENT OF PAVILION V: Approval of the assignment of Dean and Mrs. Snyder to Pavilion V. (The Board Secretary to report)

Doctor and Mrs. Jane will be vacating Pavilion V by July 31, 1999. We recommend the assignment of Pavilion V to Dean and Mrs. Snyder beginning on or about September 1, 1999. According to the Board's Pavilion Assignment Policy, "Persons who occupy Pavilions by reason of an administrative appointment as Dean or Vice President may remain in the Pavilion for not more than one year following the conclusion of the term of the administrative appointment." Mr. and Mrs. Snyder thus may continue in the Pavilion for the duration of his appointment as Dean, and for up to one year after his appointment expires.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF ASSIGNMENT OF PAVILION V

The President will propose the adoption of the following resolution:

RESOLVED that Pavilion V be assigned to Mr. and Mrs. Edward A. Snyder, effective on or about September 1, 1999, for a period to coincide with Mr. Snyder's appointment as Dean of the Darden Graduate School of Business Administration.


II. AGENDA ITEMS

A. Preliminary Design, Clark Hall Renovation and Addition

		120,000 GSF Renovation
 		 55,000 GSF New Construction
		$19,758,000 General Funds
		$10,000,000 Nongeneral Funds
		$29,758,000 Total Budget

BACKGROUND: The project renovates Clark Hall and provides an addition for the Department of Environmental Sciences and the Science and Engineering Library. The selection of Ellenzweig Associates of Cambridge, Massachusetts as project architect was approved on September 20, 1996. The architectural design guidelines were approved on January 23, 1998. The schematic design was approved on April 27, 1998. During its review, the Committee made a number of observations: narrow corridor widths, loading dock access, tree preservation, leaking problems with flat roofs, pedestrian access on the east side of the building, and the loss of parking.

DISCUSSION: In order to stay with the approved budget, the project has been substantially redesigned including the elimination of one of the planned additions. Ellenzweig Associates in conjunction with Facilities Management and the Architect for the University has developed the preliminary design. Mr. Anderson will review the design with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF PRELIMINARY DESIGN FOR THE CLARK HALL RENOVATION AND ADDITION

The President will propose the adoption of the following resolution:

RESOLVED that the preliminary design, dated May 14, 1999, and prepared by Ellenzweig Associates of Cambridge, Massachusetts, for the Clark Hall Renovation and Addition, is approved for further development and construction.

B. Schematic Design, Special Collections Library

                 12,613 GSF Demolition
                 66,500 GSF New Construction

		$10,000,000 General Funds
		$16,000,000 Nongeneral Funds
		$26,000,000 Total Budget

BACKGROUND: The Special Collections Library will house the University's special collections and will provide public exhibition space. The building will be a two story underground structure located in front of Alderman Library with an above ground entrance building on the site of the current Miller Hall. The selection of Hartman-Cox of Washington, D.C. as project architect was approved on February 1, 1991. The Committee approved the architectural design guidelines on May 29, 1998.

DISCUSSION: Hartman-Cox in conjunction with Facilities Management and the Architect for the University has developed the schematic design, which Mr. Anderson will review with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF SCHEMATIC DESIGN FOR THE SPECIAL COLLECTIONS LIBRARY

The President will propose the adoption of the following resolution:

RESOLVED that the schematic design, dated May 14, 1999, and prepared by Hartman-Cox of Washington, D.C., for the Special Collections Library, is approved; and

RESOLVED FURTHER that the project will be presented for further review at the preliminary design level of development.

C. Preliminary Design, Observatory Hill Dining Renovation

		27,650 GSF Renovation
		 4,940 GSF Demolition
		30,000 GSF New Construction

		$11,500,000 Budget from Dining Revenues

BACKGROUND: Observatory Hill Dining Hall was built in 1974. Although two wings were added in 1984 for additional dining space, this is the building's first major renovation. The project includes infrastructure upgrades, renovations, demolition, and new construction. It increases seating capacity from 635 to 1050, and improves customer flow by the use of a "market place" rather than a servery. Space will be provided for a food court, convenience store, and offices. The selection of MMM Design Group of Norfolk as project architect was approved on October 10, 1998. The architectural design guidelines were approved on February 25, 1999. The schematic design was approved on March 26, 1999.

DISCUSSION: MMM in conjunction with Facilities Management and the Architect for the University has developed the preliminary design, which Mr. Anderson will review with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF PRELIMINARY DESIGN FOR THE OBSERVATORY HILL DINING RENOVATION

The President will propose the adoption of the following resolution:

RESOLVED that the preliminary design, dated May 14, 1999, and prepared by the MMM Design Group of Norfolk, for the Observatory Hill Dining Renovation, is approved for further development and construction.

D. Preliminary Design, Science Building - The University of Virginia's College at Wise

		37,000 GSF New Construction

		$9,826,000 Budget from General Funds

BACKGROUND: Constructed in 1965 for a two-year science program with an enrollment of 800 students, the Science Building now serves a four-year program with an enrollment exceeding 1200. The project builds an addition for biology and chemistry. The Committee approved the selection of VMDO Architects of Charlottesville on February 7, 1997 and the architectural design guidelines on May 29, 1998. The schematic design was approved on March 26, 1999.

DISCUSSION: VMDO Architects in conjunction with the University of Virginia's College at Wise, Facilities Management, and the Architect for the University has developed the preliminary design, which Mr. Anderson will review with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF PRELIMINARY DESIGN FOR THE SCIENCE BUILDING AT THE UNIVERSITY OF VIRGINIA'S COLLEGE AT WISE

The President will propose the adoption of the following resolution:

RESOLVED that the preliminary design, dated May 14, 1999, and prepared by VMDO Architects of Charlottesville, for the Science Building at The University of Virginia's College at Wise, is approved for further development and construction.

E. Schematic Design, Student Center - The University of Virginia's College at Wise

		30,000 GSF New Construction

		$8,000,000 Budget Nongeneral Funds
BACKGROUND: The Student Center will house meeting rooms, recreation spaces, a bookstore, food services, a post office, and a copy center. The project was approved by the 1998 General Assembly. The Committee approved the selection of VMDO Architects of Charlottesville and the architectural design guidelines on June 24, 1998.

DISCUSSION: VMDO Architects in conjunction with the University of Virginia's College at Wise, Facilities Management, and the Architect for the University has developed the schematic design, which Mr. Anderson will review with the Committee.

ACTION REQUIRED: Approval by the Buildings and Grounds Committee and the Board of Visitors.

APPROVAL OF SCHEMATIC DESIGN FOR THE STUDENT CENTER AT THE UNIVERSITY OF VIRGINIA'S COLLEGE AT WISE

The President will propose the adoption of the following resolution:

RESOLVED that the schematic design, dated May 14, 1999, and prepared by VMDO Architects of Charlottesville, for the Student Center at The University of Virginia's College at Wise, is approved;

RESOLVED FURTHER that the project will be presented for further review at the preliminary level of development.

III. VICE PRESIDENT'S REMARKS

A. Vice President's Remarks

ACTION REQUIRED: None.

DISCUSSION: Office of Admission. An update will be provided on the feasibility of relocating the Office of Admission to Peabody Hall.

B. Miscellaneous Reports

ACTION REQUIRED: None.

DISCUSSION: These are reports which are provided to the Buildings and Grounds Committee at each meeting.


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