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Meeting Information

EXTERNAL AFFAIRS COMMITTEE

Thursday, May 13, 1999
4:00 - 4:30 p.m.
East Oval Room, The Rotunda

Committee Members:

Henry L. Valentine, II
John P. Ackerly III, Ex Officio
Charles M. Caravati, Jr.
Elsie Goodwyn Holland
Terence P. Ross
Albert H. Small
Timothy B. Robertson, Chair

AGENDA

REPORTS BY THE VICE PRESIDENT FOR DEVELOPMENT (Mr. Sweeney)


A.1. Reunion Fundraising and Programming

BACKGROUND: The 1999 Reunions Weekend will be held June 4-6. This is the third year all reunion classes will be returning for their reunions, including the Classes of 1954, 1959, 1964, 1969, 1974, 1979, 1984, and 1994. The Thomas Jefferson Society will welcome the class of 1949 on May 18-19. The Office of Annual Giving, in association with these classes, has set participation and dollar goals for reunion giving.

DISCUSSION: The attendance target for this year is 22%, which should be achieved with at least three reunion classes, the 10th, 35th and 40th reunions. As larger classes enter their reunion years, the total attendance figures should begin to climb, with attendance figures expected to reach 4500 this year. Alumni can now register for reunions, as well as pledge toward their reunion gifts, on-line through the Alumni Association website. Highlights of this year's programming include a performance by the Supremes with Mary Wilson, generously sponsored by several members of the class of 1979, as well as expanded activities for the children of alumni. Children's events include hands-on science experiments, "Civil Rights and the Role of Music" for pre-teens, and behind-the-scenes tours of the Bayly Art Museum, among other activities.

As of February 28, reunion classes had raised over $2.7 million, with average participation rates at 18%. To date, the highest participation rate had been reached by the class of 1979, at 23%, and the greatest dollar amount by the class of 1964, at nearly $800,000.

ACTION REQUIRED: None


A.2. Stewardship Initiatives

BACKGROUND: The current Campaign for the University of Virginia has attracted a record number of donors at ever higher levels of commitment to the University. For example, the University's premier donor recognition society - the Lawn Society - which recognizes lifetime giving of $100,000 or more, has increased from a membership of 250 at the beginning of the Campaign to nearly 635 current members. As it has become increasingly important to recognize and cultivate our donors, the University Development Office is leading an effort to document and outline the best stewardship practices for use Grounds-wide.

DISCUSSION: The Vice President for Development will discuss the establishment of the University's "Guiding Principles for Stewardship," the institution of "minimum and ideal" stewardship standards for recognition and cultivation; efforts to create customized stewardship programs for our most generous donors; and plans for a permanent recognition site for major University benefactors.

ACTION REQUIRED: None


B. Philanthropic Cash Flow

BACKGROUND: A statistical review of fund-raising cash gifts received for the period July 1, 1998 - March 31, 1999. Emphasis will be placed on measuring performance compared to Fiscal Year 1998 and the previous three Fiscal Years.

DISCUSSION: Cash flow for February 28, 1999, was $8.7 million. The year-to-date totals now stand at $88.5 million. Cash flow is down only 9% or $8.3 million from 1998's record-breaking year. Fiscal Year 1999, remains one of our strongest cash years-to-date, with to-date increases of 25% over Fiscal Year 1997, and 17% over Fiscal Year 1996.

The report on cash flow status through March 31, will be used as the basis for the report to the Board.

ACTION REQUIRED: None


C. Campaign Progress

BACKGROUND: The Capital Campaign remains the top priority for University of Virginia fundraising. Progress will be reported through March 31, 1999.

DISCUSSION: On February 28, 1999, the Campaign total raised to-date stood at $852 million, with $761.2 million in gifts and pledges and $90.8 million in future support. The Campaign remains ahead of pace with over 85% of the total achieved and 76% of time elapsed.

ACTION REQUIRED: None


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