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Meeting Information

EXTERNAL AFFAIRS COMMITTEE
Friday, October 15, 1999
10:30 - 11:15 a.m.
East Oval Room, The Rotunda

Committee Members:

Timothy B. Robertson, Chair
Charles M. Caravati, Jr., M.D. Albert H. Small
Elsie Goodwyn Holland Henry L. Valentine II
Terence P. Ross John P. Ackerly, III, Ex Officio
AGENDA

I. CONSENT AGENDA

  • University-Related Foundation Representatives (Mr. Sweeney to introduce Mr. Sandridge; Mr. Leonard W. Sandridge, Jr. to report)

II. REPORTS BY THE VICE PRESIDENT FOR DEVELOPMENT

(Mr. Sweeney)

  1. Vice President’s Remarks
  • Fiscal Year 1999 Assessment
  • University Development Office Goals (Fiscal Year 2000)
  • Fund-Raising Progress (To-Date and Fiscal Year 1999 Performance)
  • Scott Stadium Fund-Raising Progress
  • Recent Namings
  1. Campaign Transition Planning
  2. E-summit@virginia (a Program of Virginia 2020)

AGENDA ITEMS:

I. University-Related Foundation Representatives

ACTION REQUIRED: Approval by the External Affairs Committee and the Board of Visitors

APPROVAL OF THE BOARD OF VISITORS REPRESENTATIVES TO THE GOVERNING BOARDS OF UNIVERSITY-RELATED FOUNDATIONS

RESOLVED that the following persons be approved as representatives of the Board of Visitors to the governing boards of the following University-Related Foundations:

University of Virginia Alumni Association Henry L. Valentine, II
Alumni Board of Trustees of the University of Virginia Endowment Fund Robert V. Hatcher, Jr.
University of Virginia’s College at Wise Foundation Joseph E. Wolfe
Curry School of Education Foundation Elizabeth D. Morie
Darden School Foundation Lemuel E. Lewis
Friends of the University of Virginia’s Blandy Experimental Farm Rebecca D. Kneedler
Healthcare Partners, Inc. Charles M. Caravati, Jr.
University of Virginia Health Services Foundation Paul H. Wood
Historic Renovation Corporation David W. Carr
University of Virginia Host Properties, Inc. Robert G. Butcher, Jr.
University of Virginia Law School Foundation Mortimer M. Caplin
McIntire School of Commerce Foundation Elizabeth A. Twohy
University of Virginia Medical School Alumni Association N. Thomas Connally
University of Virginia Medical School Foundation N. Thomas Connally
Miller Center Foundation John P. Ackerly, III
University of Virginia Patents Foundation Haydn N. G. Wadley
University of Virginia Foundation John P. Ackerly, III
University Real Estate Foundation John P. Ackerly, III
Virginia Ambulatory Surgery, Inc. R. Scott Jones
Virginia Engineering Foundation James E. Ryan, Jr.
Virginia Kidney Stone Foundation William D. Steers
Virginia Student Aid Foundation M. Terry Holland
Virginia Tax Foundation, Inc. Joseph E. Gibson

II.A.1. Fiscal Year 1999 Assessment

BACKGROUND: Every summer, the University Development Office assesses its progress over the previous fiscal year in each of its departments, as well as in comparison to goals established for that year. The Vice President for Development will review Fiscal Year 1999 progress, highlighting statistical data as well as programs and projects completed.

DISCUSSION: Fiscal Year 1999 produced the largest growth in Campaign commitments ever. $197.7 million ($162.3 million in new gifts and pledges, and $35.4 million in future support) was raised during the fiscal year, an average of $16.5 million in outright and future commitments per month. This progress exceeded the $105 million base goal for new commitments set for Fiscal Year 1999. In addition, Fiscal Year 1999 cash flow greatly surpassed the goal of raising $110 million, with $122 million generated in cash, second only to last year’s $129.6 million. The year was completed with the Campaign total at $936.6 million, well ahead of schedule. Other accomplishments and challenges from the Fiscal Year 1999 assessment will be discussed.

ACTION REQUIRED: None

II.A.2. University Development Office Goals (Fiscal Year 2000)

BACKGROUND: The University Development Office (UDO) sets annual performance goals for the coming year, including specific objectives and strategies. The Vice President for Development will highlight goals and tactics for Fiscal Year 2000.

DISCUSSION: The UDO has set dollar and performance goals for Fiscal Year 2000. First, the University plans to reach or exceed the $1 billion outright and future support goal by December 31, 1999, one year ahead of schedule. Another important initiative will be to generate increased levels of participation among younger alumni. In addition, the UDO will work with the Alumni Association to create and implement the alumni on-line community “Hoos on Line.”

Other goals related to annual giving, arts development, corporate and foundation relations, future support and other areas will be discussed.

ACTION REQUIRED: None

II.A.3. Fund-Raising Progess (To-Date and Fiscal Year 1999 Performance)

BACKGROUND: The Capital Campaign is the on-going focus of University of Virginia fund-raising activities. Progress will be reported through August 31, 1999.

DISCUSSION: At July 31, 1999, the Campaign total raised to date stood at $946.9 million, with $835.2 million in gifts and pledges and $111.7 million in future support. With the Campaign in its final 16 months, statistical analysis of progress to date will allow for projection of end-of-Campaign totals.

ACTION REQUIRED: None

II.A.4. Scott Stadium Fund-Raising Progress

BACKGROUND: Fund raising for the expansion of Scott Stadium had its public kickoff in September 1998, with a goal $20 million, and a five-year timeline. In February 1999, the fund-raising goal was increased to $25 million. The Vice President for Development will report on progress to date.

DISCUSSION: The total for Scott Stadium fund raising as of August 31, 1999 was $16.77 million in cash, pledges and deferred gifts. Nearly 200 donors contributed to this total. In addition, $187,500 in financial commitments has been received for 15 suites, with verbal pledges in hand for over 8 more. Sixteen and one-half suites are remaining.

ACTION REQUIRED: None

II.A.5. Recent Namings

BACKGROUND: The Vice President will briefly report on naming of rooms in University buildings recently approved by the Names Committee, of which he is chair.

DISCUSSION: The Names Committee has recently approved the naming of two spaces in the Health System complex. A computer classroom in the Claude Moore Health Sciences Library will be named for James M. Carter, M.D. (Med '53) who, along with his wife, has contributed $112,000 to establish the James M. Carter, M.D., Library Technology Fund. The endowed fund's income will be used to purchase computer technology to support the teaching done in the library's computer classroom.

Additionally, a waiting room in the Fontaine Neurology Clinic, used for ALS patients, will be named in memory of Richard C. Dart, who died from ALS in 1997. His sister and widow have raised a substantial portion of the start-up funds for the ALS Clinic.

ACTION REQUIRED: None

II.B. Campaign Transition Planning

BACKGROUND: Heading into the last two years of the Campaign, a committee headed up by the Associate Vice President for Development was formed last fall. The committee met to discuss institutional needs and develop an approach to fund raising in the period after the current Campaign goal is reached. This Campaign Transition group, which includes development officers from the major units, and a representative from the smaller units, has held interviews with senior University officials, conducted surveys of school and institutional resource needs, and done an analysis of peer organizations. The group has developed a draft plan that the Vice President for Development will present to the Board of Visitors for discussion.

DISCUSSION: As it becomes increasingly clear the Campaign goal will be reached well ahead of schedule, it has also become apparent that substantial fund-raising needs and opportunities for the University will remain long after achieving the $1 billion target. Although it would be inappropriate to raise the goal again, or to extend the Campaign beyond its December 2000 end-date, there are several reasons why it is important that aggressive fund raising continue. Certainly, the strength of the current economy and the momentum we have achieved with the Campaign place us in a strong position for continuing development efforts. Historically, at this stage of a campaign, an institution begins to experience a decline in both “energy” and giving levels. Contrary to higher education campaign norms, the University has achieved its best fund-raising year in the sixth year of the Campaign. Momentum is stronger than ever before. In addition, we find that our pool of major gift prospects is actually larger now than it was when the Campaign was publicly launched in 1995.

We have initiated several new cultivation programs, such as the Virginia 2020 effort and the on-going engagement and involvement of our “high-tech” alumni, which are just beginning to bear fruit. And the University’s investment in the Campaign has yielded strong, sophisticated, volunteers and organizations, and a mature and experienced fund-raising staff. Already, several University unit-based campaigns, because of restructured goals and historical milestones, plan to continue beyond 2000. Our institutional assessment is starting to yield major initiatives in the planning areas, requiring an ambitious financial support strategy.

These institutional aspirations, along with competitive forces, are dictating a more aggressive fund-raising response than would be true in the aftermath of a normal campaign.

ACTION REQUIRED: None

II.C. E-summit@virginia (a Program of Virginia 2020)

BACKGROUND: Recognizing that the University has a large number of alumni involved at the management levels of high tech and Internet-related businesses, the President’s Office, in conjunction with the University Development Office and the deans of several schools, is planning a conference to bring these alumni back to the Grounds in November 1999.

DISCUSSION: The Internet conference grew out of the Virginia 2020 meetings of younger alumni, a substantial number of whom are involved in Internet companies. The conference will provide opportunities for students and faculty to meet with alumni in high tech fields, as well as for the University to cultivate a closer relationship with these potential donors and leaders. Entitled “e-summit@virginia – power, safety and happiness in a virtual world," e-summit@virginia – power, safety and happiness in a virtual world,” the conference borrows its name from a Jefferson quote (“Knowledge is power, knowledge is safety, knowledge is happiness…”) and will address the effect the Internet revolution has had, and will have, on Jeffersonian values. A steering committee of alumni, headed up by Virginia 2020 participant and Campaign Executive Committee member Bert Ellis (CEO of iXL), and including Virginia 2020 alumnus and Executive Committee member Jeff Walker, is planning the conference with University officials. Internet leaders such as Tim Koogle of Yahoo!, Halsey Minor of CNET, and Allison Abraham of iVillage have already committed to take part in the November 11-13 conference.

ACTION REQUIRED: None


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