| Day 1 | Arrive / Reception |
|---|---|
| Day 2 | Horse Farm / Bourbon Distillery |
| Day 3 | Derby Day |
| Day 4 | Depart |
Kentucky Derby with U.Va.
April 29-May 2, 2010
Price: $1,800 per person, land program
 |
Registration is Open |
 |
|
Overview
Experience the 136th running of the Kentucky Derby, the first jewel of the Triple Crown of thoroughbred horseracing. The "Run for the Roses" has been an event since 1875 and you can experience this equestrian classic with fellow Wahoos, without any of the hassles of driving yourself in and out of Churchill Downs. Enjoy First Floor Grandstand seating on race day, May 1, 2010.
Program Highlights
- Enjoy private motor coach transportation to and from the hotel and Kentucky Derby.
- Includes three nights’ accommodations at the Louisville Marriott East with transfers from the airport and to and from all activities.
- Visit a local horse farm and bourbon distillery.
- Pamper yourself with First Floor Grandstand tickets to the Kentucky Derby on Saturday.
- Relax with friends at a mint julep and hors d’oeuvres welcome reception.
Accommodations
The Louisville Marriott East Hotel is located in the heart of Louisville's East End with more than 90 restaurants, shopping and entertainment options within a five mile radius. Experience southern graciousness and Marriott style at the Louisville Marriott East, just 15 minutes from Churchill Downs and the Airport and 10 minutes from the Bardstown Road Restaurant and Entertainment District.
^ back to topMeals
Full buffet breakfast daily.
^ back to topFaculty
This program has no faculty component.
^ back to topItinerary
Day 1 - Thursday, April 29
Arrive / Reception
Transfer to the Marriott. This afternoon, enjoy a mint julep and hors d’oeuvres reception at the hotel with others attending the Derby.
Day 2 - Friday, April 30
Horse Farm / Bourbon Distillery
Tour a local horse farm and then learn about famous Kentucky bourbon at a local bourbon distillery.
Day 3 - Saturday, May 1
Derby Day
Derby Day! We will be transferred to Churchill Downs for the 136th running of the Kentucky Derby.
Day 4 - Sunday, May 2
Depart
After breakfast, transfer to the airport for return flights home.
Program Fees
$1,800 per person, double occupancy, land program.
Price Includes:
- Three night accommodations at the Louisville Marriott East Hotel, located 15 minutes from Churchill Downs;
- Welcome reception at hotel Thursday afternoon, featuring mint juleps, hors d'oeuvres and live music;
- Meals mentioned in the itinerary;
- Friday trip to horse farm and bourbon distillery tour;
- Transfers to and from Churchill Downs on Saturday;
- Ticket to the Kentucky Derby.
Price does not include:
Transportation from or to the Louisville airport, meals not mentioned in the itinerary.
Ticket upgrades available:
2nd Floor Mezzanine (sections 224-225)- add $300.00 per person
3rd Floor Grandstand (sections 324-325)- add $600.00 per person
3rd Floor Clubhouse (sections 312-313)- add $1000.00 per person
How To Register
Ready to register? The best way to do this is by phone so that we can ensure we are meeting all of your needs. Please call us at 866-765-2646 or e-mail cavaliertravels@virginia.edu with your contact information and the best time to reach you.
A deposit of $500.00 per person is required to reserve your spot. Full and final payment is due on February 28, 2010.
Deposits can be made via Visa, MasterCard, American Express or Discover credit cards or personal, agency or cashier’s check. A three percent administrative fee will apply to all final payment made by credit card. Final payments made by check are not subject to 3% bank fee.
Early registration is encouraged as space is limited.
^ back to topGeneral Terms & Conditions
Payment Information
- A $500 deposit is required at the time of reservation.
- Final payment is due February 28, 2010.
- Payment types accepted are company or personal check, Visa, MasterCard, American Express or Discover.
- Credit cards are accepted only with a signed authorization letter.
- A three percent administrative fee will apply to all final payment made by credit card. Final payments made by check are not subject to 3% bank fee.
Cancellations, Refunds and General Information:
- Cancellations received before January 1, 2010, are subject to $250 administrative fee. Cancellations received after January 1, the entire deposit amount becomes non-refundable. No refunds will be issued for cancellations after January 1, 2010.
- No refunds will be given for any unused components or portions of the program.
- Esoteric Sports reserves the right to cancel any reservations without notice if deposit or final payment has not been received by due date.
Tickets to Events:
- Unless otherwise stated in writing, all event tickets will be issued on the day of the event.
- Tickets to events will be issued in pairs.
- Odd numbers of tickets together (3, 5, etc.) and seat locations in specific rows, sections, levels are not guaranteed.
- Esoteric Sports is not responsible for the theft, loss, delay, destruction or misplacement of any tickets mailed, express delivered, left at event will-call or hotel front or concierge desks.
- Should an event be cancelled, Esoteric Sports will refund only the face value of the event tickets.
UNFORSEEN EVENTS AFFECTING PERFORMANCE:
Esoteric's performance and obligations shall be conditioned upon the non-occurrence of any event or any action or inaction by any third party which is beyond the actual control of Esoteric and which impacts Esoteric's ability to fully perform (for ex., any delay or cancellation caused by strike, weather, fire, re-routing or re-scheduling, bankruptcy, war, natural disaster, accident, or third party inability or refusal to perform). In the event of such an occurrence, Esoteric will, at its sole option, either: (1) procure reasonably similar services as a substitute for the affected service; or (2) apply all sums actually returned to it from any of the third party service providers utilized under this Agreement as a "credit" against the principal contract sum due from Purchaser under any subsequent and separate written agreement between the parties.
LIABILITY AND INDEMNIFICATION:
In the performance of its obligations, Esoteric will act only in the capacity of an independent intermediary procurement contractor and shall not be liable for any claims, demands, losses, damages or injuries incurred by either Purchaser (its employees, agents, representatives or assigns) or by any other person or entity which results from any intentional conduct, omission, negligence, or other action/inaction by any third party supplier of any of the services provided hereby. Esoteric has not made any representations to Purchaser regarding any of the various risks associated with the services being provided hereunder and Purchaser, its employees, agents, representatives and assigns voluntarily assume all such risks. Purchaser agrees to indemnify and hold Esoteric harmless from any and all costs (including attorney's fees), claims or demands asserted by Purchaser, its employees, agents, representatives and assigns and by any third parties asserted against Esoteric arising from any of the services provided hereunder.
NO WARRANTIES:
ESOTERIC MAKES NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE REGARDING ANY OF THE GOODS OR SERVICES TO BE PROVIDED PURSUANT TO THIS AGREEMENT, ALL SUCH GOODS AND SERVICES BEING SOLD AS IS. ESOTERIC LIKEWISE MAKES NO WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, AS TO THE EXPERIENCE OR OUTCOME OF ANY OF THE SERVICES PROVIDED HEREUNDER. PURCHASER ASSUMES ALL RISKS AND LIABILITIES ASSOCIATED WITH SUCH SERVICES.
DEFAULT:
Should Purchaser fail to fully and timely comply with any of its obligations hereunder, Esoteric may declare Purchaser in default and undertake any or all of the following actions: (a) cease all further performance of Esoteric’s obligations; (b) demand and enforce Purchaser’s payment obligations for all amounts then due from Purchaser; (c) sell, transfer or allocate all or any portion of the services to a third party upon terms and conditions as determined in the sole discretion of Esoteric. No failure by Esoteric to exercise any of its rights or to insist upon strict compliance by Purchaser with its obligations hereunder, and no custom or practice of the parties at variance with the terms hereof, shall constitute a waiver of Esoteric’s right to demand and enforce exact compliance with the terms of this Agreement.
GOVERNING LAW AND DISPUTE RESOLUTION:
This Agreement shall be construed in accordance with and governed by the laws of the State of Georgia. All claims or disputes between the parties in any way relating to this Agreement shall be decided by mandatory binding arbitration conducted in Gwinnett County, Georgia. In the event that the parties cannot agree upon an arbitrator, then such determination shall be made in accordance with the then-existing rules and appointment powers of the Superior Court of Gwinnett County. Each party waives any and all jurisdictional or venue defenses otherwise applicable to the assertion of any claim brought by the other party within such jurisdiction.