|Day 1||Arrive / Reception|
|Day 2||Horse Farm / Bourbon Distillery|
|Day 3||Derby Day|
Kentucky Derby with U.Va.
May 2 -May 5, 2013
Price: $1850 per person, double occupancy, land program
$450 single supplement
Registration is Open
Experience the 139th running of the Kentucky Derby, the first jewel of the Triple Crown of thoroughbred horseracing. The "Run for the Roses" has been an event since 1875 and you can experience this equestrian classic with fellow Wahoos, without any of the hassles of driving yourself in and out of Churchill Downs. Enjoy First Floor Grandstand seating on race day, May 4, 2013.
- Enjoy private motor coach transportation to and from the hotel and Kentucky Derby.
- Includes three nights’ accommodations at the Wingate by Wyndham Louisville East with transfers to and from all included activities.
- Tour a race horse breeding farm or visit the Kentucky Horse Park which celebrates all that is Thoroughbred Racing.
- Visit a bourbon distillery.
- Enjoy First Floor Grandstand tickets to the Kentucky Derby on Saturday or upgrade to clubhouse seating.
- Relax with friends at a mint julep and hors d’oeuvres welcome reception and a reception and dinner at a private club with the local UVAClub of Louisville.
The Wingate by Wyndham Louisville East hotel is located in the heart of Louisville's East End with more than 90 restaurants, shopping and entertainment options within a five mile radius. Experience southern graciousness and style just 15 minutes from Churchill Downs and the Airport and 10 minutes from the Bardstown Road Restaurant and Entertainment District. Includes: Free Wireless/Wired High Speed Internet, Fresh Baked Cookies At Check-In, Fitness Center, Indoor Heated Pool/Hot Tub, In-Room Coffee Maker, Iron, Ironing Board And Safes, Moen Revolution Showerhead, Curved Shower Rods, Neutrogena Bathroom Amenities, and top Of The Line Mattress And Box Springs With Softer Pillows And Linens.^ back to top
Full buffet breakfast daily, reception and dinner Thursday evening.^ back to top
To be determined.^ back to top
Day 2 - Friday, May 3
Horse Farm / Bourbon Distillery
Take a behind the scenes tour of a Stud farm and learn about race horse breeding from inside the industry.
This gently rolling, mineral-rich land in the heart of North America's richest limestone/bluegrass region provides a perfect natural base on which to raise young runners of exceptional quality.
After lunch, we will tour one of Kentucky's historic bourbon distilleries and return to the hotel. This evening, enjoy a mint julep and hors d'oeuvres reception at the hotel with others attending the Derby.
Tonight, you are on your own to explore fantastic Louisville with other alums or on your own. Perhaps you'll enjoy one of the excellent restaurants on Bardstown road or catch some music at Louisville's famous 4th Street Live premier dining, entertainment and retail destination in the heart of historic downtown. The whole town is hopping with Kentucky Derby festivities.
Day 3 - Saturday, May 4
Derby Day! We will be transferred to Churchill Downs for the 137th running of the Kentucky Derby.
Traditionally, the first Saturday in May features what is known as "The Most Exciting Two Minutes in Sports" or "The Fastest Two Minutes in Sports" for its approximate duration. The Derby is also called "The Run for the Roses" for the blanket of roses draped over the winner. The race is one and a quarter miles (2 km) at Churchill Downs. Colts and geldings carry 126 pounds (57.2 kg) and fillies 121 pounds (54.9 kg). It is the first leg of the United States Triple Crown of Thoroughbred Racing and is followed by the Preakness Stakes then the Belmont Stakes. The attendance at the Kentucky Derby ranks first in North America and usually surpasses the attendance of all other stakes races including the Preakness Stakes, Belmont Stakes and the Breeders' Cup.
$1,850 per person, double occupancy, land only. A limited number of single rooms are available for a supplement of $450 per person, double occupancy rates.
- Three night accommodations at the Wingate by Wyndham Louisville East, located 15 minutes from Churchill Downs
- Welcome reception at hotel Friday afternoon, featuring mint juleps, hors d'oeuvres and live music
- Meals mentioned in the itinerary
- Friday trip to race horse farm or equivalent and bourbon distillery tour
- Transfers to and from Churchill Downs on Saturday
- Ticket to the Kentucky Derby and reserved seating in our 1st floor Grandstand section
- Single rooms are available for an additional $400 single supplement
Price does not include:
- Transportation from or to the Louisville airport, meals not mentioned in the itinerary.
Ticket upgrades available:
3rd Floor Grandstand (sections 323-325- seats)- add $550.00 per person
3rd Floor Clubhouse (sections 312-313 - seats)- add $1000.00 per person
How To Register
Ready to register? The best way to do this is by phone so that we can ensure we are meeting all of your needs. Please call us at 866-765-2646 or e-mail firstname.lastname@example.org with your contact information and the best time to reach you.
A deposit of $500.00 per person is required to reserve your spot. Full and final payment is due on February 28, 2013.
Deposits can be made via Visa, MasterCard, American Express or Discover credit. Final payments made by check are not subject to 3% bank fee.
Early registration is encouraged as space is limited.^ back to top
General Terms & Conditions
- A $500 deposit is required at the time of reservation.
- Final payment is due February 28, 2013.
- Payment types accepted are company or personal check, Visa, MasterCard, American Express or Discover.
- Credit cards are accepted only with a signed authorization letter.
- A three percent administrative fee will apply to all final payment made by credit card. Final payments made by check are not subject to 3% bank fee.
Cancellations, Refunds and General Information:
- Cancellations received before January 1, 2013, are subject to $250 administrative fee. Cancellations received after January 1, 2013, but before February 28, 2013, are subject to $500 administrative fee. After February 28, 2013, the entire deposit amount and/ or full payment amounts become non-refundable.
- No refunds will be given for any unused components or portions of the program.
- Esoteric Sports reserves the right to cancel any reservations without notice if deposit or final payment has not been received by due date.
Tickets to Events:
- Unless otherwise stated in writing, all event tickets will be issued on the day of the event.
- Tickets to events will be issued in pairs.
- Odd numbers of tickets together (3, 5, etc.) and seat locations in specific rows, sections, levels are not guaranteed.
- Esoteric Sports is not responsible for the theft, loss, delay, destruction or misplacement of any tickets mailed, express delivered, left at event will-call or hotel front or concierge desks.
- Should an event be cancelled, Esoteric Sports will refund only the face value of the event tickets.
UNFORSEEN EVENTS AFFECTING PERFORMANCE:
Esoteric's performance and obligations shall be conditioned upon the non-occurrence of any event or any action or inaction by any third party which is beyond the actual control of Esoteric and which impacts Esoteric's ability to fully perform (for ex., any delay or cancellation caused by strike, weather, fire, re-routing or re-scheduling, bankruptcy, war, natural disaster, accident, or third party inability or refusal to perform). In the event of such an occurrence, Esoteric will, at its sole option, either: (1) procure reasonably similar services as a substitute for the affected service; or (2) apply all sums actually returned to it from any of the third party service providers utilized under this Agreement as a "credit" against the principal contract sum due from Purchaser under any subsequent and separate written agreement between the parties.
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In the performance of its obligations, Esoteric will act only in the capacity of an independent intermediary procurement contractor and shall not be liable for any claims, demands, losses, damages or injuries incurred by either Purchaser (its employees, agents, representatives or assigns) or by any other person or entity which results from any intentional conduct, omission, negligence, or other action/inaction by any third party supplier of any of the services provided hereby. Esoteric has not made any representations to Purchaser regarding any of the various risks associated with the services being provided hereunder and Purchaser, its employees, agents, representatives and assigns voluntarily assume all such risks. Purchaser agrees to indemnify and hold Esoteric harmless from any and all costs (including attorney's fees), claims or demands asserted by Purchaser, its employees, agents, representatives and assigns and by any third parties asserted against Esoteric arising from any of the services provided hereunder.
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GOVERNING LAW AND DISPUTE RESOLUTION:
This Agreement shall be construed in accordance with and governed by the laws of the State of Georgia. All claims or disputes between the parties in any way relating to this Agreement shall be decided by mandatory binding arbitration conducted in Gwinnett County, Georgia. In the event that the parties cannot agree upon an arbitrator, then such determination shall be made in accordance with the then-existing rules and appointment powers of the Superior Court of Gwinnett County. Each party waives any and all jurisdictional or venue defenses otherwise applicable to the assertion of any claim brought by the other party within such jurisdiction.