Instructions for Participation in the ACCIAC Fellows in Creativity and Innovation Award

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Q: What kind of projects can my video present?
A: In short, any student-driven, individual or group research, scholarly or creative project. Projects may have been done independently or as part of a class. This is your chance to share your enthusiasm and creativity while documenting what you did and what you learned. Video production quality will also be considered.

Q. What should I put in my video?
A: Think about telling a story in creative and innovative ways (images, sound, etc.). After watching your video, a viewer should clearly understand: what you/your group did, how your project made an impact, and what you learned (both successes and failures).

Q: Does my project need to be finished before I can enter a video?
A: We expect that most of the projects will be completed and that you (and/or your group) are reflecting on the whole experience. Remember your goal for this competition is to tell your story: what you/your group did, how your project made an impact, and what you learned (both successes and failures). It is very difficult to do this if your project isn't finished. However, in some cases, the committee will consider submissions of videos about projects nearing completion.

Q: Who is the audience for the video?
A: Judges will be UVa faculty, alumni, students, staff, and members of the community. Do not assume a viewer is familiar with your project or is an expert in your field. Prepare your video presentation for a general public audience.

Q: What kind of permissions do I need for my video?
When you complete the online submission form, you will be asked to respond to a series of questions (see below). Your replies to these questions are bound by the U.Va. Honor Code. Please remember that your video will be viewed by judges who are members of the public and that your video may be used for promotional purposes in the future. The following are the questions you will need to answer in the affirmative:

  1. I obtained video consent forms from video participants and can provide copies if requested.
  2. I have obtained permission to use the images presented in this video and can produce the necessary documentation if requested.
  3. I have obtained written permission from the copyright holder to use their music in this video and can produce the necessary documentation if requested.
  4. I understand that my video will be posted on a YouTube channel for judging purposes only and that the video may be used in the future by the University for promotion and marketing.
  5. I have read the ACCIAC Award Instructions page and the YouTube Terms of Service and related YouTube documents.
  6. I am enrolled as a student at UVa.

Q: I want to have music in my video; can I do this legally?
A: You cannot include copyrighted media in your video unless you have written permission from the copyright holder. If you cannot obtain permission from the copyright holder, you can consider using open source music.

Q: What do I need to know about posting videos on YouTube?
A: YouTube provides a convenient way for you to share your work and for judges to view it. Because YouTube has become such a commonly used site for video-sharing by students and others, it has been established as the official submittal space for the UVa ACCIAC competition. However, posting a video on YouTube requires compliance with YouTube’s Terms of Service. These terms impose significant legal obligations on YouTube contributors. For example, to address copyright requirements, you must certify that you have obtained appropriate permissions and authorizations for any third-party materials (=materials you have not created yourself) used in your work, including all images, music, media, or texts. You must grant a license to YouTube to use and distribute your work. You agree to indemnify YouTube and you agree to jurisdiction in California in the event of any legal dispute.

Before proceeding with this competition, you must carefully read the following documents, all found at

  1. YouTube Terms of Service;
  2. YouTube Community Guidelines;
  3. YouTube Privacy Guidelines; and
  4. YouTube Copyright Tips.

This applies even if you are familiar with YouTube and have posted videos before.

Q: Am I restricted to 3 minutes?
The judges will only judge 3 minutes of your video even if it is longer than that. We suggest embracing the challenge of trying to convey your story in this short timeframe.

Q: Where can I borrow video equipment?
Flipcameras are available for checkout at Clemons Library Circulation Desk.

Q: Where can I find tips on how to produce a good video?
A: These materials are provided by staff in the university's Public Affairs office.

Q: By what criteria will the videos be judged?
A: The judges will evaluate videos for two main categories: 1) creativity and innovation, and 2) presentation and production quality. Under the broad category of creativity and innovation, judges will be asked to assess videos for originality (a novel idea), experimentation (a creative approach to address the problem or topic), and content (valuable, useful, well planned, and researched information). Under the category of presentation and production quality, judges will evaluate videos for organization and clarity as well as proper and appealing use of audio, lighting, and visual effects.

Q: How are the awards distributed?
All entrants must be enrolled U.Va. students. The award money will be distributed between yourself and, if applicable, any other team members identified on the online submission form. Once the appropriate paperwork is completed, the award money will be deposited electronically to your bank account after the end of the school year.

Q: What happens after winning?
Winners will be named ACCIAC Fellows in Creativity and Innovation and their videos will be forwarded on to the Digital Media Sandbox Consortium’s Governor’s Challenge. Winning videos may be posted on the U.Va. iTunes University site.


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