Study Abroad? J-Term? Summer Session? Semester at Sea? What to do and how to pay for it!

October 10th, 2012

Monroe Hall 124
Wednesday, October 17 – 5:30 PM (dinner provided!)

Join us for an extremely informative panel featuring representatives from Study Abroad, Summer Session and J term offices, as well as our resident expert on study abroad funding from Student Financial Services. Come learn about the breadth of opportunities and the various ways that you can fund them. Even if you are not planning to study abroad until later in your career here, it is never too early to start planning. There will be plenty of time for Q & A as well, so come prepared with all of your questions.  As always, free dinner will be provided. RSVP HERE so that we can plan accordingly for food!

Financial Aid Office Hours in Peabody Hall!

October 10th, 2012

Once again this year, we are pleased to offer short-term office hours for Student Financial Services in the Office of the Dean of Students, in order to answer your financial aid questions in a convenient location on Grounds. Mr. Robert Barrett, a financial aid administrator, will hold office hours from mid-October through early November on Monday and Thursday afternoons on the 2nd floor of Peabody Hall. He will take appointments and walk-ins (as available). To make an appointment, email All shifts are 1:00 PM – 5:00 PM (10/15, 10/18, 10/22, 10/25, 10/29, 11/1, 11/5, 11/8).

Cultural Programming Board

October 1st, 2012

Cultural Programming Board (CPB) is charged by the Vice President for Student Affairs with the responsibility of supporting the development and implementation of cultural programming at the University of Virginia. The CPB seeks to accomplish this charge through support of student initiated cultural programming.

The Division of the Vice President of Student Affairs and the Office of the Dean of Students are currently evaluating the needs of students related to cultural programming support. Please contact Julie Roa, with any questions or concerns.

    ODOS and Student Activities presents: CIO Workshop Series

    September 25th, 2012

    The staff in the Office of the Dean of Students and Student Activities is excited to provide a series of workshops for CIOs this fall. These workshops are a direct result of feedback from CIOs and are designed to provide student organization leaders with the tools and resources in areas such as budgeting, website development, event planning, fundraising, membership accountability, and using applications such as The Source and Sympa.

    For a complete list of workshops and information on registration, please visit the Student Activities website for details.

    LGBTQ New Student Garden Party

    August 29th, 2012

    Wednesday, August 29th, 6-8PM

    Garden I, Rain location: Commonwealth Room

    Volunteer Training!

    August 29th, 2012

    Want to volunteer in the LGBT Resource Center? Have fun and make a difference!

    Join us for volunteer training!

    September 3rd, 4PM

    Newcomb 435 (LGBT Resource Center)

    Free Pizza and Volunteer T-shirts!

    Welcome Week Schedule of Events

    August 23rd, 2012

    University Programs Council will be sponsoring these events as part of Welcome Week!
    University Programs Council website

    UTS Detours 2012/2013

    August 21st, 2012

    In response to VDOT posting an 8-ton limit on the McCormick Road bridge over Emmet Street, UTS will be running modified routes during the 2012/2013 academic session. Specific impacts and tips for making transit connections can be found on a specialized web page created by Parking & Transportation (

    Please note that some UTS routes are not impacted including the Green Route and Stadium Hospital Shuttle. Also, service will remain the same on the west end of McCormick Road (Alderman Road to the bridge).  Only route service from the bridge to University Avenue will be relocated  which includes Northline, Inner and Outer University Loops, Central Grounds Shuttle, Colonnade Shuttle, Hereford/IRC Shuttle.

    Summary of the modifications:

    1. To shorten the walking distance to destinations on the south end of Central Grounds (ie, Clark, Kerchoff, Halsey, Maury, Minor, Bryan, Brown, Monroe, etc.), two new UTS stops have been created on McCormick Road at Thornton Hall and the Physics Building.
    2. UTS stops that were located at Monroe/Garrett and Library/Chapel have been eliminated. This portion of Grounds will be served by two stops along Emmet Street (UVA Bookstore and tennis courts) and a relocated bus stop on eastbound University Avenue.
    3. To shorten the walking distance for most routes to destinations on the north end of Central Grounds (ie, Alderman and Clemons libraries, Newcomb Hall, etc), the University Avenue stop at the tennis courts has been relocated to the University Avenue/Newcomb Road intersection. The Outer University Loop coming from Rugby Road toward Central Grounds will continue to use the regular westbound University Avenue bus stop located near the Culbreth Road intersection.
    4. A new stop has been added on Culbreth Road near the parking garage creating a transit link to the Arts Grounds.
    5. Charlottesville Area Transit’s Free Trolley route will not travel on McCormick Road during the 2012/2013 academic session.  Passengers can catch the Trolley on Alderman Road and eastbound University Avenue.

    The specifics can be found at the web site (

    The modified routes were created with the maximum amount of access and minimum amount of walking distance possible. If you are a regular UTS or Free Trolley rider, please review the web site. If you still have questions, give us a call or email at 924-7711 or

    Procedure for Self-Disclosure

    August 15th, 2012


    Revised August 15, 2012

    Since fall 2010, students have been asked (when first logging onto NetBadge) whether or not they have been arrested or convicted of a crime (other than minor traffic accidents not involving an arrest or injury to others) since they were first admitted to the University.  The required disclosure on which this procedure is based dates back to 2004, when the University first began to require that students disclose relevant arrests or convictions.  The change that occurred in 2010 involves taking an active rather than passive approach to pointing out to students their obligation to promptly and truthfully provide this information to the Office of the Dean of Students.  A NetBadge prompt each fall asks that students disclose relevant criminal arrests or convictions and reminds them of their continuing duty to do so within 72 hours of any future such incident.  There is a perception that some students simply may be unaware of this self-disclosure policy, and the NetBadge prompt is designed to both inform students and obtain the necessary responsive information from them in an electronic fashion each fall.

    The following provides some answers to the most common questions we have received since 2010 on this NetBadge prompt and the use of information obtained via student self-disclosure:

    QUESTION:   What is the reason for this policy and the NetBadge implementation procedure?

    RESPONSE:   The underlying purpose is to help us maintain a safe community.  However, it is among many policies published online in the non-academic regulations of the University and thus may not be fully known to students who do not read all of the relevant policies applicable to them.  For this reason, the decision was made, starting in 2010, to move to an “active” system that prompts students to provide this information and reminds them of their continuing duty to make these disclosures.  Critically, the system is still based on the concept of self-disclosure in our community of trust.

    QUESTION: What types of criminal infractions need to be disclosed by students?

    RESPONSE:   Pursuant to policy, a student must disclose any arrests or convictions of a criminal offense, excluding minor traffic violations that do not result in an arrest or injury to others, regardless of whether they occur inside or outside the Commonwealth of Virginia and regardless of whether the University is in session at the time.  Students should err on the side of disclosure if they believe an arrest or conviction may be covered by this policy.

    QUESTION:   What time period is covered by the duty to self-disclose?

    RESPONSE:   This self-disclosure policy covers arrests or convictions that have occurred “since you were first admitted to the University” until the date of response.  Students should have already disclosed criminal history information at the time of application to U.Va., so this prompt is simply seeking any relevant information since that original application.  Students do not need to re-disclose matters that they have already disclosed to the Office of the Dean of Students in prior years.

    QUESTION:   What about juvenile records, including those that have been sealed?

    RESPONSE:   Given that the University does not enroll many students under age 18, there should be very few cases in which a juvenile record is at issue.  In the highly unusual case where a minor student has an underlying juvenile arrest or conviction that occurs after admission to the University and is otherwise under seal, he or she should seek the advice of counsel regarding the disclosure obligation in light of the relevant law of the state in which the arrest or conviction occurred.

    QUESTION:   What about the distinction between arrests and convictions?

    RESPONSE:   We recognize that arrests do not represent an adjudicated conviction or an admission of guilt.  Disclosure of an arrest is understood as that – simply an arrest — and may result in follow-up questions by the University Dean of Students with subsequent supplementation by the student regarding the ultimate outcome of the case.  Our focus at all times is on the underlying behavior.  For those arrests that are referred to the University Judiciary Committee (and only where the underlying offense falls within the UJC’s jurisdiction), a UJC hearing is generally delayed until the underlying criminal matter is fully resolved in court.  However, we believe it is important to know in a timely fashion when a student has been charged with a crime.  What ultimately occurs in a criminal proceeding may certainly inform any action the University considers taking, but it does not dictate the University’s response.

    QUESTION:   What about criminal charges that have been dismissed or expunged?

    RESPONSE:   Students should disclose arrests that were later dismissed, although there will be an opportunity after answering “yes” to explain the subsequent dismissal.  Arrests or convictions that have been expunged by court action should not be disclosed (see the specific provisions of Virginia Code Section 19.2-392.4(A)).  Note that “expunged” and “dismissed” are not the same thing.  Students should consult with legal counsel if they believe a prior arrest or charge has been expunged as that term is defined under applicable law.

    QUESTION:   Who reviews the information that is disclosed by students?

    RESPONSE:   The University Dean of Students (or, if necessary, an Associate Dean of Students as his designee) will review each response to determine if follow-up is needed.  This is being done to insure that one uniform source is making this review, helping to provide consistency and fairness in its ultimate application.

    QUESTION:   What action will be taken based on the information that is disclosed?

    RESPONSE:   For most disclosures, there may be a follow-up e-mail or conversation to fill in any necessary facts and context.  For arrests and convictions occurring in Virginia, the University Dean of Students or his designee will also access the court records database of the relevant city or county to check the specific charges and status of each.  For more serious infractions, there may be a meeting with the Dean to discuss what the student is doing to prevent a repeat offense or similar harmful behavior and also an offer of information regarding University counseling, alcohol or substance abuse resources to assist the student in future decision-making.  Certain cases may require referral to the University Judiciary Committee for a hearing, consistent with the system of student self-governance at U.Va.  For a small number of cases that indicate a significant risk of violence, referral to the University’s Threat Assessment Team for evaluation may also be warranted.

    QUESTION:   Will the information disclosed by students be reflected on a student’s academic or permanent record at U.Va.?

    RESPONSE:   All disclosures are documented in a confidential, password protected database maintained in the Office of the Dean of Students for the purpose of noting and tracking any follow-up actions taken and to provide possible context for any future infractions.  However, only matters that ultimately result in UJC adjudication will be subject to future disclosure by the Office of the Dean of Students in response to student-authorized inquiries by graduate programs and employers regarding a student’s conduct or disciplinary record at the University.  Arrest or conviction information may also be shared with appropriate student services staff in the student’s relevant school of the University (e.g., Engineering, Law, etc.) and may be subject to disclosure by that school if covered by a subsequently authorized disclosure by the student (for example, as part of a broad background check required under certain professional licensure requirements).

    QUESTION:   Is there be a “two strikes” or “three strikes” policy that mandates a particular form of disciplinary action by U.Va. based upon offenses disclosed through this process?

    RESPONSE:   While many colleges and universities do employ a strict “two strikes” or “three strikes” policy or otherwise require immediate suspension for particular offenses, U.Va. does not.  Instead, we utilize a case-by-case approach in evaluating conduct-related incidents.  Each case will be evaluated on its facts to determine what follow-up, if any, is appropriate.  Although the University Dean of Students may impose an interim suspension of a student (which remains in place until a UJC hearing may occur), that interim sanction is used only in the most serious cases that are determined to present a present risk to safety.

    QUESTION:   What about graduate or professional school students?  Do the same procedures apply to them?

    RESPONSE:   Yes.  Graduate and professional school students should respond in the same manner as undergraduate students.  The review and follow-up procedure that the University Dean of Students will follow is the same regardless of school of enrollment.  Information may be shared by the University Dean of Students with the student services professional in the school of enrollment, as those staff members may have more regular opportunities to interact with their graduate or professional school students.

    QUESTION:   What about a student’s privacy?

    RESPONSE:   Most arrests and convictions are a matter of public record in the court files of each jurisdiction.  In addition, a student agrees to be governed by the policies of the University when he or she enrolls, and as noted, this policy requiring self-disclosure of criminal arrests or convictions is not new.  Students also were required to make similar disclosures when they first applied to any of U.Va.’s schools.  The University will maintain the information disclosed by students pursuant to this policy in a confidential fashion.  It will be accessible to, and reviewed by and with, only those staff with a need to know such information.

    QUESTION:   What role do the Honor system and the University Judiciary Committee play in this procedure?

    RESPONSE:   As with many other things at U.Va., a student is being asked to give a truthful response regarding prior or intervening arrests and convictions “on my Honor.”  Thus, an intentionally false response that is not trivial in nature (as defined by the Honor system) would be subject to being referred to the Honor Committee for investigation and further action.  In addition, a failure to comply with the self-disclosure procedure could be referred to the University Judiciary Committee for a hearing based upon an allegation that such failure represents a violation of the University’s Standards of Conduct (in particular, Standards 6 and 12).  Under U.Va.’s system of student self-governance, the ultimate adjudication of any matter referred to the Honor Committee or University Judiciary Committee rests with our students.

    2012 Fall Activities Fair

    May 31st, 2012

    Student Council’s Fall Activities Fair will be held on Monday, August 27, 2012 from 11 am to 2 pm on the Lower Lawn and Amphitheatre.  Set up will begin at 10 am and cleanup will be from 2 to 3 pm.

    Spaces cost $25 per half table (340 available), $50 per table (80 available).  Availability is limited and will be granted on a first come, first serve basis.

    Groups eligible to participate include:  Active CIOs, Special Status and Agency groups, or groups affiliated with the University.

    All submission and payment must be completed by:  Wednesday, August 1st, 2012.

    If you have any questions, please contact Neil Branch, Student Council Vice President for Organizations at or the Student Council Office at 434|924.8875.