October HR Nook

Virginia Film Festival- Faculty/Staff Discount:  The 25th annual Virginia Film Festival takes place November 1 – 4. More information can be found on VAFF the web site at:  http://www.virginiafilmfestival.org/. You can take advantage of the Faculty/Staff discount by ordering your tickets using the online Arts Box Office via the film festival website, by phone, or in person at the Culbreth Theater Box Office.

Flu Shot Schedule: UHR is pleased to provide again the seasonal flu vaccine to all University employees, including temporary and wage, starting October 22. Again this year, the vaccine is a “three-in-one”, including two seasonal strains and the H1N1 in a single shot. UVA-WorkMed staff will administer the vaccine at multiple times and locations across Grounds to make it as convenient as possible. While some of you may already have gotten a flu shot as part of your Hoo’s Well@ biometric screening, there are still many of you who can and should take advantage of this free opportunity. If you have a University ID, please bring it to the check-in. See attachment for dates/times.

Reminder: Upcoming Holidays:

The Thanksgiving, 2012 holidays are:
Wednesday, November 21 (Full day holiday. Check pickup 9-11 am at Univ. Payroll)
Thursday, November 22
Friday, November 23

The December, 2012 holidays are:
Monday, December 24
Tuesday, December 25
Wednesday, December 26
Monday, December 31

Last Paydays for 2012: Friday, December 21, 2012 is currently scheduled as the last bi-weekly payday in 2012. Friday, December 28, 2012 is currently scheduled as the last payday for the Monthly payroll. Users are reminded to always check the Payroll Calendar at: http://www.hr.virginia.edu/calendars/2012-payroll-calendar/ as dates are particularly subject to change around the holidays.

Reminder – 2013 Payroll Calendar: The 2013 Payroll Calendar is now available on our web site at:  http://www.hr.virginia.edu/calendars/2013-payroll-calendar/.

Reminder – University Leave Cash-Out: The University Staff leave program has a cash-out provision for employees who have “use-or-lose” hours at the end of the leave year. These are the hours in excess of the maximum hours allowed for carry forward. Employees will be paid 50 percent of the value of the University Staff leave that they lose, provided they have used a minimum of 10 days (80 hours) during the leave year ending December 30, 2012 (pro-rated for part-time University Staff). This minimum usage requirement is intended to encourage employees to take some time off to relax and rejuvenate. The cash-out payment may be received as taxable income or it may be deposited into a tax-deferred savings plan. After the processing for the final leave period of the year (December 30, 2012) is completed, a process is run for the carry forward of leave which identifies any amount above the carry forward limit for the employee. Any University Staff employee with an amount above the carry forward limit and who met the 80-hour threshold of usage will have a “payout” automatically created for half of the hours. This payout will be processed in the first pay period of the new leave year which ends January 13, 2013 for check date of January 18, 2013.

Reminder – 2012 W-2’s: Get your W-2 sooner! The online W-2 will be available mid-January, 2013, two weeks earlier than the paper version. If you don’t elect to get your W-2 online, your paper W-2 will not be mailed until January 31, 2013. Employees who have not elected to receive their W-2 online can expect an email soon with instructions on how to enroll.

Bonus: Official notification of the 3% bonus for state employees has been released. All eligible University employees will receive a bonus equaling three percent of their annual salary. The bonus applies to salaried (not wage or temp) full-time and part-time Academic Division employees, including University and Classified Staff, Administrative and Professional and Teaching and Research Faculty, and Professional Research Staff. To be eligible, employees must: have been hired on or before April 1, 2012, and have a performance evaluation of a “2 – Inconsistent” or better if Classified Staff or University Staff or are A & P faculty who use the Lead@UVa evaluation system, or have a satisfactory evaluation on file in their department if they are Teaching and Research Faculty or Professional Research Staff, or are A & P faculty whose evaluation was not done in the Lead@UVa evaluation system, and have no disciplinary actions on file. Those on the bi-weekly payroll will receive the bonus on November 23rd, and those on the monthly payroll on November 30th. Also, because the bonus will come at the same time as a regular paycheck, the bonus will be taxed according to your personal withholding status. Frequently Asked Questions can be found on the UHR web site at:  http://www.hr.virginia.edu/other-hr-services/hr-consulting-services/compensation/2012-bonus/. Questions may also be directed to the HR Service Center at 982-0123, or via email at AskHR@virginia.edu.

Fall Programs: Employee Development has a new brochure and a new fall schedule. We have a host of development opportunities to choose from. Refer to the website:  http://www.hr.virginia.edu/other-hr-services/employee-development/schedule/ for the most up-to-date course schedule.

Benefits Open Enrollment: Open enrollment for benefit changes will begin on Monday, October 29 and end on Friday, November 16. For 2013, there are upcoming changes to the health, prescription, vision, and Flexible Spending Plans that will be reviewed in a PowerPoint presentation.

Benefits Day: UHR will sponsor a Benefits Day on Wednesday, November 7, from 9 am to 1 pm at Newcomb Hall.