Office of the Dean of Students Event Management System

Event Planning Services manages the scheduling of events/activities within Newcomb Hall, UVA Chapel, Ern Commons, O’Hill Forum, Runk Green Room, Lambeth Commons, and the Student Activities Building.  The office is also responsible for reserving banner and tabling spaces as well as various outdoor venues.

To reserve space and/or plan an event on Grounds, please select an option below that best describes your affiliation with the University. The correct selection is important as the policies can vary by audience.

Faculty, All active UVA Faculty, Staff, and Students are able to log into the online system using their NetBadge ID and password. Only designated Event Requestors are able to submit a reservation request.
Recruiters Login Approved recruiters are able to log into the system using their email address and password.
Recruiters Request Account If you are a first time user, you will need to request an EMS account. Your account request will be pending until it is reviewed by Event Planning Services. Once your account is approved, you will receive an email within 2 business days.
External Client Space Request If you are an alumni, an organization, or an individual not currently affiliated with UVA, click the link to the left to submit a request for space.
Academic Space CIOs, FOs, Agency and Special Status please click the link on the left to be directed to the SOURCE to submit a request for academic space.

 

For questions, or if you need assistance logging in, please contact:
The Office of the Dean of Students
Event Planning Services
eventplanning@virginia.edu
434-924-7225