Interested in learning more about getting involved at UVA? Be sure to visit atUVA to learn about the 700+ student organizations (CIOs) on Grounds.

And, save the date for the Fall Activities Fair: August 26; 11am – 2pm; Lower Lawn & Amphitheater

As student organization leaders, we wanted to share the message below  to advise you of recommendations and updates from Information Technology Services in response to the recent website attacks which became apparent on Monday, April 15th. Please review the notes bellows and share with your technology officer and/or webmaster:

If you are using Wordpress, phpMyAdmin, or similar service, you are highly recommended to do the following:

-          ensure that the latest version of Wordpress, or similar platform service, & related security patches are installed.  This does not apply to sites on Wordpress.org or *.pages.shanti.virginia.edu

-          remove unknown or inactive admins.  This applies to ALL websites regardless of hosting service or platform.

-          change passwords for all admin accounts.  The following are UVa’s recommendations for passwords - http://its.virginia.edu/accounts/passwords.html

Resetting Passwords:

If for some reason you are using the same password for your website as you do for Netbadge, which is not recommended, you can change it by going to https://whois.virginia.edu/password/ After changing your permanent password, please allow at least 15 minutes for the change to take effect.  Too many failed login attempts may temporarily suspend your account.  Don’t forget that if you have a mobile device set up to access UVa accounts/services, you may need to change the password there after it has been reset.

Site Maintenance Restricted To On-Grounds

Additionally, for sites hosted on Virginia.edu systems, such as SCS or pages.shanti.virginia.edu, ITS has restricted admin login access to on-grounds only.  If you need to perform site maintenance on your website which is hosted on a Virginia.edu system, and you are off-grounds, you will first need to connect to the UVa Anywhere VPN.  Please note that the UVa Anywhere VPN can only be installed while you are off-grounds.  For more information regarding the UVa Anywhere VPN, please visit http://its.virginia.edu/network/vpn/

Requesting Assistance

With the exception of access to the Student Council Server, questions or support inquiries should be made to the UVa Helpdesk - http://its.virginia.edu/helpdesk/

Council members that require access assistance, particularly confirming the limited computing IDs that should have access to admin a site, should be sent to scs-admin@virginia.edu

Our Student Activities Team is pleased to share that we are working with TJ Sullivan, a nationally recognized speaker, who will present to student organization leaders on  the topic of “Motivating the Middle” on Tuesday, April 16, 2013 @ 6:30pm in the Newcomb Ballroom. This keynote address is open to all student leaders.

For information on this program, please see: http://www.campuspeak.com/speakers/sullivan#Motivating%20the%20Middle:%20The%20Keynote.

We think this is a great opportunity for student organization leaders. Our team has read TJ’s book and have found it a great resource for students.

But, wait! There’s more! Prior to the “Motivating the Middle” keynote, TJ will offer an invite-only workshop titled: “The Apathy Myth: Real Answers to Unmotivated Members.”

The Apathy Myth Program will occur from 4 – 5:30pm on Tuesday, April 16, 2016 in the Newcomb Hall Commonwealth Room. All students must RSVP no later than April 12, 2013 using the form below.

Information on the Apathy Myth Program can be accessed at: http://www.campuspeak.com/speakers/sullivan#The%20Apathy%20Myth:%20Real%20Answers%20to%20Unmotivated%20Members

RSVP at: https://atuva.student.virginia.edu/form/start/20836

Both programs are completely free, too!

Please contact studenactivities@virginia.edu with any questions.

University Career Services is now accepting applications for the Career Peer Educator Program. UCS seeks highly motivated individuals to promote and educate the U.Va. community about UCS resources and programming.  CPEs are trained by UCS counselors and serve as ambassadors as they provide career outreach support for fellow students.

Applications are due Friday, March 29 at 5pm in UCS.

For more information about the program or to complete an application visit: https://www.career.virginia.edu/students/cpe_application.php

Want money to travel for your research?

Apply for the Undergraduate Research Network’s Travel Grant today!

The award is $200 and the application can be found at uvaurn.com

Applications are due Monday, April 1st.

Recently, the Office of the Dean of Students has received multiple reports indicating that CIOs are improperly using academic spaces for CIO events. Among these reports are accounts that CIOs are gaining unauthorized entry into spaces, are staying in the space beyond the allotted reservation time, are leaving debris, food, and trash in the space, and are improperly using classrooms for rehearsals and performances.

In order to preserve the privilege of reserving academic space, all CIO leaders are asked to review the following important reminders about the use of academic space:

1)      Academic space reservations must be requested via The Source (www.virginia.edu/source). For full information on the use of academic and student activity space, please visit http://www.virginia.edu/newcomb/wordpress/?page_id=183.

2)      Academic space is generally available Monday – Thursday from 6:00 pm until 11:00 pm; Saturday and Sunday from 8:00 am until 11:00 pm.

3)      Once a reservation is confirmed, a CIO cannot extend or alter the time of the reservation without seeking approval from the reservation coordinator.

4)      Academic space must be used for its intended purpose. Musical and dance performances, for example, are not permitted in academic space

5)      At the conclusion of the reservation, CIOs are expected to return the academic space to its original condition.

6)       Any damage to academic space furnishings and/or equipment will be billed to the CIO.

Please note, if a CIO violates the expectations or policies concerning the use of academic space, all future space reservations may be revoked. Moreover, the CIO’s status at the University may be suspended or revoked, at which point your organization will forfeit all privileges of CIO status including, but not limited to: access to the Student Activities Center and the ability to apply for funding from the Student Council Appropriations Committee. Finally, individual students and CIOs could face additional University responses, which may include the filing of University Judiciary Charges for unauthorized use of space and violations of policies referenced in the Undergraduate and Graduate Records.

If you require assistance with a reservation request or understanding a reservation policy, please don’t hesitate to contact the ODOS Event Planning Office by phone (924-0821) or email (reservenewcomb@virginia.edu).

Greetings from Student Financial Services.

Come file your 2013-2014 application for financial aid in person with Student Financial Services and meet the March 1st deadline! Two events will be held in January and representatives will be available to help you file your FAFSA (Free Application for Federal Student Aid) and your UFAA (University Financial Aid Application).

Monday, January 28, 2013
3:00 PM to 8:00 PM
Bryan Hall Room 203

Thursday, January 31, 2013
3:00 PM to 8:00 PM
Bryan Hall Room 203

Get the help that you need and don’t miss the opportunity to file your applications on time! Computers will be available, but you may wish to bring your own laptop. For your convenience, you may arrive on a walk-in basis, and there is no need to RSVP. To learn what information you may want to bring with you to the event, go to http://www.virginia.edu/financialaid/FAFSAinstructions.php.

Please contact Student Financial Services by phone at 434-982-6000 or by email at faid@virginia.edu if you have any questions.

Thank you from Student Financial Services.

www.facebook.com/UVaSFS
www.twitter.com/UVaSFS

As we start a new year, Student Activities would like to remind CIO leaders of important information and dates.  If you have any questions, please feel free to email studentactivities@virginia.edu.

FUNDRAISING INFORMATION AND FUNDING OPPORTUNITIES. Please review the section below for information on fundraising and funding information:

Student Council Appropriations

RR IV

• January 28^th: RR IV submission due
• February 6^th: RR IV hearing
• April 15^th: Last day to make purchase and submit for reimbursement with ODOS Business Services

RR V

• February 25^th: RR V submission due
• March 6^th: RR V hearing
• April 30^th: Last day to make purchase and submit for reimbursement with ODOS Business Services

RR VI

• March 25^th: RR VI submission due
• April 3^rd: RR VI hearing
• April 30^th: Last day to make purchase and submit for reimbursement with ODOS Business Services

Cultural Programming Board

The CPB functions primarily as a monetary resource for members of the University community who contribute innovative and wide-reaching cultural events.  If you are interested in submitting a proposal for an upcoming event, please visit our website.  For any additional questions or clarifications please contact Julie Roa at jvr5d@eservices.virginia.edu

Vice President of Student Affairs (VPSA)

VPSA seeks to promote positive, healthy avenues of engagement in University life and, specifically, on-Grounds activities of interest to students as alternatives to events that involve alcohol.  Program funding is event-specific, and may only be used to pay pre-approved expenses for that event.   Application must be completed on the VPSA website.

Additional Funding Sources can be located on the Student Activities website: http://www.virginia.edu/deanofstudents/studentactivities/?page_id=387

POLICIES. Please take a few minutes to read over the policies highlighted below.  As a CIO, you have agreed to abide by the University policies listed below.  A full list of University policies can be found at http://www.virginia.edu/deanofstudents/studentactivities/?page_id=38.

Chalking/Posting Policy

As CIOs look to promote activities and events, we are asking for your cooperation and adherence to the University Posting & Chalking Policy.  While the policy spells out requirements and expectations, the overarching spirit of the policy is to ensure the lasting beauty of the Grounds. More specifically, chalking on brick sidewalks and buildings can lead to significant damage to these structures. Please remind your members of this policy and our shared responsibility to preserve the University’s appearance.

Sales, Solicitation, and Fundraising Policy

As CIOs look to fundraise and solicit for activities and events, we are asking for your cooperation and adherence to the University Fundraising/Solicitation Policy.  While the policy spells out requirements and expectations, the overarching spirit of the policy is to support the advancement of University or student organization goals and only secondarily those of a corporate sponsor.

For the purposes of this policy, solicitation is defined as selling, promoting for the purpose of future sales, commercial advertising, and canvassing. Fundraising is defined as any activity held by a student organization for the purpose of generating revenue to support the programs and activities sponsored by the organization.

Copyright Policy

Thinking about showing a movie at your next event or meeting? STOP AND READ FIRST!

In order to be able to reserve space to show a movie, you must make sure you have a public performance license. Why and what’s that, you ask? Copyright law states that when showing a movie that considered a public performance you must obtain the correct royalties/license as to not break copyright law. A public performance is defined by, “a place open to the public or any place where a substantial number of persons outside of a normal circle of a family or its social acquaintances are gathered.” It doesn’t matter if you own the movie, aren’t charging admission, just having an informal gathering, or you rented the movie, if the showing is going to take place in a public place you must obtain a license. Those that do not take measures to get a license will not be able to reserve space and could potentially face substantial fines. Have Questions and want to license a movie contact Swank Motion Pictures at http://www.swank.com/college/faq.html or the Student Activities Office at studentactivities@virginia.edu.

Hazing

Hazing is prohibited by state law and University policy. The University does not condone hazing in any form and all CIOs are required to abide by the University policy on hazing.

For more information on policies pertaining to CIOs please visit this site: http://www.virginia.edu/deanofstudents/studentactivities/?page_id=38#general

RESERVATIONS. As an active CIO, you are able to make reservations on Grounds.  All reservations are made through the SOURCE or you can visit the Event Planning Office located on the fourth floor of Newcomb.  With the use of all space, remember to treat the space in a respectful manner and to make sure it is returned to its original condition after use. Below is summary of important space reservation information.

• Newcomb Spaces: ODOS Event Planning is currently scheduling events in these spaces for Spring 2013: Newcomb Hall rooms, UVa Chapel, Ern Commons, Forum at O’Hill, Lambeth Commons and Conference Room, Runk Green Room, and Student Activities Building (SAB). If interested in these spaces, we recommend that you submit a request via the SOURCE as soon as possible.
• Academic Spaces: Requests for using academic classrooms must be done via the SOURCE. For detailed information on reserving academic space, please click here.

If you have any questions, concerns, or need more clarification, please email reservenewcomb@virginia.edu

For further detail on space and availability please visit the Newcomb Hall Event Planning website: http://www.virginia.edu/newcomb/wordpress/?page_id=8

SAC& MAC RESOURCES. As an active CIO, you are able to use the resources found in the Student Activities Center (SAC) and Media Activities Center (MAC).  For a list of resources visit http://www.virginia.edu/deanofstudents/studentactivities/?page_id=68.

CIO AGREEMENT/CLUB SPORTS AGREEMENT. In the new year, please take some time to review the CIO Agreement and Club Sports Agreement.  The agreements can be found here http://www.virginia.edu/deanofstudents/studentactivities/?page_id=38.   It is especially important to review the CIO Agreement if your CIO has transitioned this semester.  If you are a club sport, please make sure you read over the agreement because it has been revised.

• Please remember to use the University’s name as “XYZ Club at UVa” if you are creating urls, Facebook pages, Twitter handles, t-shirts, etc.  CIOs also need to seek approval to use University logos (Rotunda or Sabers) before posting them on flyers, website pages, t-shirts, etc.   This information can be found in section 4 of the CIO Agreement.

• Please remember to include the non-affiliation language in section 3 of the CIO agreement on Facebook pages, websites, formal email communication, etc.  The CIO agreement also covers information about taxes, liability (language for members to read over), funding, use of facilities, etc.  If you have any questions, please feel free to contact Kendra Paisley at kp7nw@virginia.edu.

SPACE ALLOCATION PROCESS. Information about space allocations will be going out in mid-February if you are interested in space for 2013-2014.  If you currently have space, you will need to reapply for the new school year.

CIO RENEWALS. CIO renewal for 2013-2014 will start in April.  Please remember ALL CIOs are required to renew their CIO during that time.  Information about renewals will be going out in mid-March.  For more information, please visit the Student Activities website.

UPDATE PRIMARY CONTACT IN ATUVA. If your CIO has transitioned, please remember to have the old primary contact update atUVa with the new primary contact.  This is how Student Activities communicates with CIOs, so it is very important to make sure the contact is up to date.  This video tutorial can help you update your primary contact http://www.youtube.com/watch?v=IzqCrpQA8Oc.  If you still have questions, please feel free to contact kp7nw@virginia.edu.

STUDENT ACTIVITIES. The Staff in Student Activities exists to provide services, support, information, and consultation to CIO leaders. Located in Newcomb 164, the staff is available to field questions, troubleshoot and assist CIOs in all aspects of leadership and organizational development. Please stop in to Newcomb 164 or email us at studentactivities@virginia.edu

STUDENT ACTIVITIES SOCIAL MEDIA. Student Activities has several social media outlets that you can interact with us on. Please check out the different outlets and share this with your friends and other organizations:

• Facebook (http://www.facebook.com/uvastudentactivities)
• Twitter (http://www.twitter.com/uva_sa)
• Website(http://www.virginia.edu/deanofstudents/studentactivities)
• YouTube Channel (http://www.youtube.com/user/UVAStudentActivities

The 2013 ACC Leadership Conference is a 3-day leadership learning opportunity to engage student leaders across the Atlantic Coast Conference (ACC). Fulfilling their commitment to develop and support student leaders of all its member institutions, the ACC proudly supports and makes possible the annual ACC Student Leadership Conference.  At the University, the Office of the Dean of Students – Student Activities facilitates the selection process for attending this conference.

The 2013 conference theme centers on the civic engagement and volunteerism. Over the course of the weekend, students will serve and interact with volunteers, reflect and debrief with volunteer managers, and hear the stories of organizational leaders. Students will experience the process of civic engagement and leadership by identifying a community need, conceptualizing an approach to address this need, publicly proposing an action plan, and debating the ideal course of engagement in a democratic forum.

The conference is scheduled for April 5 – 7, 2013 and will be hosted at Boston College.

The following is important information about the Leadership Conference:

• All conference expenses (hotel, travel, food) are covered by the ACC. Student participants will not be responsible for covering any expenses associated with the conference.

• 5 student leaders and 1 representative from the Office of the Dean of Students-Student Activities will attend the conference. All participants will travel and fly together to Boston for this conference.

• The conference is scheduled for April 5 – 7, 2013 and will be hosted at Boston College in Boston MA.  All student participants must commit to attend the entire conference.

• In order to apply to attend the conference, please complete the form found at: https://atuva.student.virginia.edu/form/start/6448 no later than 5pm on Friday, January 25. Selected students will be notified no later than Thursday, January 31.

• Final conference details will be provided in February. Prior to attending the conference, all student participants will be required to attend a pre-trip meeting (date and time to be determined).

Please contact Kendra Paisley (kp7nw@virginia.edu) with any questions about this great opportunity.

The University Board of Elections (UBE) is excited to share the Spring 2013 Student Election Calendar.

Throughout the semester, the UBE will post updates about the election calendar via their website (www.uvavote.com). The following are quick links to important election information:

Spring 2013 Election Calendar

Spring 2013 List of Electable Positions

Rules and Regulations for Campaigning

Please feel free to contact Mike Citro (mjc2w@virginia.edu) or the UBE Chair (Jessica Hassanzadeh – jsh4ye@virginia.edu) with any election related questions or concerns.

Student Activities has launched its own YouTube Channel. This channel will feature videos that are helpful and useful to current student and student leaders.

Currently the channel is featuring videos about atUVA. The videos help you navigate the many capabilities of atUVA.

Check out the channel here: http://www.youtube.com/user/UVAStudentActivities

Hello UVa Student Leaders,

The members of the Cultural Programming Board (CPB) are reaching out to you to inform you about an exciting opportunity to increase funding for your events. Vice President and Chief Student Affairs Officer Patricia Lampkin appoints the CPB to support the development and implementation of cultural programming at the University. The CPB functions primarily as a monetary resource for members of the University community who contribute innovative and wide-reaching cultural events.  

If you are interested in submitting a proposal for an upcoming event, please visit our website at http://www.virginia.edu/deanofstudents/cpb/ for further information on our guidelines and criteria as well as application materials.

The CPB meets bi-monthly to hear proposals and make funding decisions, so be sure to submit all application information in order to ensure there is enough time for processing and decision-making. All funding decisions will be communicated within 48 hours of your presentation to the board.

For any additional questions or clarifications please contact Julie Roa at jvr5d@eservices.virginia.edu.

We look forward to working with you in expanding the cultural horizons of our University.

Best regards,
The Cultural Programming Board

Tuesday, November 20: 9am-3pm
Wednesday, November 21 – Saturday, November 24: Closed
Sunday, November 25: 3pm-11pm

If you have any questions about the Thanksgiving Schedule please email studentactivties@virginia.edu.

The November edition of Activities atUVA has been released!

This edition is jammed packed with a CIO Spotlight, how to update your primary contact in atUVA, CIO Workshop Series, upcoming events, and much much more!

Click here to check it out: http://www.virginia.edu/deanofstudents/studentactivities/activities/newsletternovember.html

Important updates about Hurricane Sandy’s continued impact on the University community is available at www.virginia.edu.  Classes on Tuesday, October 30 are cancelled. Click here for updated information.

The Student Activities Center and the Media Activities Center will remain closed on Tuesday, October 30.  Both the SAC and MAC will resume normal operations on Wednesday, October 31.

Interested in bringing music on-grounds? Apply for 2013-2014 Music Arts Board!

The Music Arts Board of the University of Virginia is looking for student members interested in creating and planning a musician- in-residence!  Students have the opportunity to learn and gain experience in arts administration, program planning, marketing, and promotions. Selected students serve a year and a half term (Fall 2012 through Spring 2014). Past artists have included Herbie Hancock, Pat Metheny, Bobby McFerrin, Meredith Monk, and the Bang On A Can All-Stars! To apply, visit https://atuva.student.virginia.edu/form/start/15185. If you have any questions, email musicartsboard@virginia.edu or call (434) 924-8825.