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Mission
Welcome to the Executive Vice President and Chief Operating Officer
Employee Communication Council (EVPECC) Home page. As outlined
in our Constitution and Bylaws, the EVPECC represents classified
staff in administrative departments of Vice President's reporting
to Leonard Sandridge, EVP & COO of the University of Virginia.
Our Council strives to serve as a vehicle for staff to communicate
their ideas and concerns to the administration. We encourage you
to contact your council representative with any issues of concern.
Constitution and Bylaws
PURPOSE
- To facilitate communication and serve as a liaison between
classified staff and administration on matters of mutual concern,
including improving procedures, promoting safety, improving employee
relations and day-to-day operations.
- Serve as a medium of communication between and among staff members.
MEMBERSHIP
Qualifications and Representation
-
Membership will consist of classified employees. There will be
one representative allocated from each division.
- Each division should have one alternate to replace council representatives
absent from meetings and to assume office in the event of a vacancy.
- The Executive Vice President and Chief Operating Officer will
appoint or reappoint a management representative and an alternate
who will be ex-officio council members, as well as a representative
from Human Resources.It is recommended that representation on the
Council be for a two-year period according to a rotation system,
whereby about half of the representatives will be replaced each
year.
Conduct and Responsibilities of Representatives (Orientation Overview)
-
A representative may resign by informing the chairperson or the
secretary of the council.
- Representatives will be released from normal work duties to attend
the monthly council meetings and to perform any additional official
council business.
- Representatives must strive to keep their constituents informed
of council issues and actively solicit the views of their constituents
to present to council.
ELECTIONS
- Representative terms of office should be for two years, with
turnover of no more than half of the complete council occurring
every December.
- Each representative is responsible for coordinating replacement
efforts (elected or volunteered) within his/her division.
- During the October meeting representatives should advise the
Council of their intention to vacate their seat.
- Each division should attempt to identify a representative for
the Council.
- The newly elected representatives should attend their first meeting
in December, accompanied by the vacating representative.
OFFICERS
- The officers of the council consist of a Chair, a Vice Chair,
and a Secretary.
- The Chairperson will:
- preside at meetings
- call special meetings when deemed necessary
- oversee the council's activities and communications
- attend additional meetings as necessary
- The Vice Chairperson will assume the duties of the Chairperson
when necessary and will be the principal assistant to the chairperson.
- The Secretary will:
- keep minutes of all meetings and distribute them to Council members
- ensure that correspondence relating to council matters are accomplished
- ensure that representatives are notified of meetings
- maintain membership roster
- relay minutes, meeting information and membership roster to the
Department of Human Resources for posting electronically
Election Procedure:
- In September, the Council chairperson asks for volunteers to
form a nominating committee of at least three persons. At this time,
nominations are also solicited from the Council for the election
of officers.
- Prior to the October council meeting, the nominating committee
will solicit potential nominees, asking their willingness to serve
if elected.
- In October the nominating committee will make a report to the
council identifying the nominees.
- In November the council will allow short speeches by the nominees,
if they wish. Upon completion of the speeches, the council will
hold a secret ballot election for the positions of Chairperson,
Vice Chairperson, and Secretary.
- In December new officers begin their duties. Vacating representatives
should accompany their replacements to this meeting.
- The position of Chairperson, if vacated, will be filled by the
Vice Chairperson until the election of officers is held in November.
When the positions of Vice Chairperson or Secretary become vacant,
replacements will be elected using a process similar to the process
described in Election Procedure statements 1 through 4.
CONDUCTING BUSINESS
- A simple majority of council representatives will constitute
a quorum for handling business.
- A majority vote of representatives present will carry a motion
EXCEPT on a motion to amend bylaws. In this case, two-thirds of
the representatives must be present, and two-thirds of these must
vote in favor of any amendment. Amendments must be ratified by the
Executive Vice President and Chief Operating Officer .
- Votes may be by acclamation or show of hands, unless a representative
requests a secret ballot vote.
- Regular council meetings will be held monthly at a time and place
designated by the chairperson.
- Council will invite the Executive Vice President and Chief Operating
Officer to attend at least one meeting annually.
- Committees or subcommittees may be appointed by the chairperson
as necessary to carry out the work of the council.
- The Council will act upon such business as is brought to it by
the representatives or the Executive Vice President and Chief Operating
Officer, and will make recommendations to the Executive Vice President
and Chief Operating Officer as appropriate.
- Council meetings are open to observers or visitors who have received
prior approval from the chairperson.
Back to Top.
Representatives
|
Department
Messenger Mail Address |
Name of Representative
[Serving Since] |
E-mail Address |
Voice
Fax |
|
Office
of the Architect
The Rotunda, South East Wing
P.O. Box 400304
22904-4304 |
Diddy Morris [2005]
Candice Clark,
alternate (4-6015) |
elm7a@virginia.edu
chc5y@virginia.edu
|
2-4510 v
4-6014 f |
|
Athletics
- IMR
Aquatics & Fitness Ctr
450 Whitehead Road
P.O. Box. 400317
22904-4317 |
Becky Davis [2007]
Arlene Buynak, alternate (4-3791) |
rdp@virginia.edu
ab2d@virginia.edu |
2-5100 v
4-3858 f |
|
Audit
Carruthers Hall, 1001 North Emmet Street
P.O. Box 400191
22904-4191 |
Jennie James [2006]
David Thacker
|
jaj9y@virginia.edu |
4-0904 v
4-4114 f |
|
VP for Management &
Budget
Fontaine Research Park 560 Ray C. Hunt Drive, 4th Floor
P.O. Box 400306
22904-4306 |
Missy Brads, Past Chair, ex officio
|
mab9bg@virginia.edu
|
4-0990 v
3-0240 f |
|
Business
Operations
O'Hill Dining Hall, Alderman & McCormick
P.O. Box 400313
22904-4313 |
Anna Rugo [2006]
|
aer2c@virginia.edu
|
4-5408 v
2-5173 f |
Comptroller (all areas)Carruthers Hall
P.O. Box 400204
22904-4204 |
Jeanie Sampson-Giles [2005] |
rjs6d@virginia.edu |
2-4960 v |
|
Dining
Services
Fontana
P.O. Box 400312
22904-4312 |
Sue Collins [2004] |
sbb6p@virginia.edu |
2-5132 v |
|
Office
of the Executive Vice President & Chief Operating Officer
Madison Hall, Level One
P.O. Box 400228
22904-4228 |
Kathleen Jump, regular speaker
Megan Lowe, alternate (4-1486)
|
kfj2e@virginia.edu
amk7k@virginia.edu |
2-4521 v |
|
Facilities
Management
Leake Building, 575 Alderman Road
P.O. Box 400726
22904-4726 |
Reggie Steppe [2006]
Dave Morgan [2007] |
rs9x@virginia.edu
dlm4r@virginia.edu |
3-2442 v
2-4822 v |
|
Housing
Emmet/Page House - Station #1 |
Sarah McComb [2007]
Nykki Critzer, alternate (4-8894)
|
ser7u@virginia.edu
|
4-3403 v |
|
Human
Resources, VP&CFO, Risk Management, & ISDS Michie South, 914 N. Emmet Street
P.O. Box 400127
22904-4127 |
Audrey Dodson [2007]
Beth Reinhard, Ex Officio |
aed2f@virginia.edu
rt5b@virginia.edu
|
4-0997 v
|
|
Information
Technology & Communication
ITC Carruthers
1001 N. Emmet St.
P.O. Box 400198
22904-4198 |
Laura Sprung, Chair [2006]
Stormy Stark, alternate (3-8797) |
mls3c@virginia.edu
stormy@virginia.edu |
2-4706 v
|
|
Major
Events
Leake Cottage, 1920 Carr's Hill Road
P.O. Box 400139
22904-4139 |
Harland Harris [2004]
Leslie Comstock, alternate (4-6758) |
hdh2n@virginia.edu
lmc8e@virginia.edu
|
2-3099 v
4-1434 f |
|
Parking
& Transportation
1101 Millmont Street
P.O. Box 400000
22904-4000 |
Betsy Thompson [2005]
|
bbt5x@virginia.edu
|
4-6779 v
4-3980 f |
|
President's
Office
Madison Hall
P.O. Box 400224
22904-4224 |
Loretta Cronk [2007]
Ann Wikkower , alternate (4-1369) |
lac2a@virginia.edu
|
4-3337 v
|
|
Printing
and Copying Services
Hospital West Copy Center |
Sheila Williams [2007]
Mary Russell , alternate (4-7186)
|
scw4h@virginia.edu
|
4-6280 v
|
|
Procurement
Services Carruthers Hall, 1001 N. Emmet Street
P.O. Box 400202
22904-4202 |
Shannon Wampler, Vice Chair [2005]
|
saw2w@virginia.edu
|
4-3173 v |
|
Sponsored
Programs
Carruthers Hall, 1001 N. Emmet Street
P.O. Box 400195
22904-4195 |
Gina Corell [2005]
|
glc2z@virginia.edu
|
3-8653 v
2-3096 f |
Student Affairs
SW Wing, The Rotunda
P.O. Box 400303
22904-4303 |
Johanna Kessler-Sandridge, Secretary [2007] |
jmk7h@virginia.edu
|
4-7133 v |
|
UVA
Bookstore
Central Parking Garage
P.O. Box 400820
22904-4820 |
Karen Downs [2007]
Sandy Layne, alternate |
kld4k@virginia.edu
skl4q@virginia.edu
|
4-3608 |
| University
Police |
Seana Currie Pernice-Kowalczyk [2007]
Paulette Vining, alternate (4-8838) |
scp6k@virginia.edu
pet2v@virginia.edu |
4-5048 v
2-2817 f |
| University
Relations |
vacant |
|
|
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2008 Meeting Schedule
Date and Time |
Speaker/Program |
Location |
| January 17th, 1:30 PM |
- Marge Sidebottom , Emergency Preparedness
meeting cancelled due to weather
| Fontaine Research Park, 400 Ray C Hunt, Conference Rm A |
| February 21,
1:30 PM |
- Susan Carkeek and Jim Traub, University Human Resources
| Fontaine Research Park, 400 Ray C Hunt, Conference Rm A |
| March 20, 1:30 PM |
- Becca White, Parking & Transportation
| Fontaine Research Park, 400 Ray C Hunt, Conference Rm A |
| April 17, 1:30 PM |
| Fontaine Research Park, 400 Ray C Hunt, Conference Rm A |
| May 15, 1:30 PM |
| Fontaine Research Park, 400 Ray C Hunt, Conference Rm A |
| June 19, 1:30 PM |
- Prep for Elections/Nominating Committee
- Speaker - TBD
| Fontaine Research Park, 400 Ray C Hunt, Conference Rm A |
| July 17, 1:30 PM |
| Fontaine Research Park,
400 Ray C Hunt, Conference Rm A |
| September 18, 1:30 PM |
- Orientation for New Representatives
| TBA |
| October 16, 1:30 |
| TBA |
| November 20, 1:30PM |
| TBA |
| December 18, 1:30 PM |
| TBA |
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Minutes
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Suggestions
Do you have an idea that might improve
quality of life and work for classified staff at U.Va?
Employees are encouraged to continually look for
ways to improve quality, use resources more efficiently, refine
processes, and improve morale. Share your ideas with our Employee
Council Chair using the form below. We will be happy to present
your idea to administration for consideration.
Thanks for taking the time to submit your idea or
suggestion using the form below!
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Brochure
Download a copy of the Employee Council's
Brochure.
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