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Meeting Notes
November 20, 2002
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| Program | Old Business | Reports | Concerns
| Announcements | Next Meeting |
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Attendees
Diane Meeker (ITC), Keith Carter (Housing),
Paulette Vining (Audit), Steve Lawrence
(Facilities Management), Dennis Snyder (Student Financial Services), Alan
Cohn (Employee Relations), and Martin Krebs (Procurement).
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Speakers
Lee Wootten,
Interim Director, Community Relations
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Program
Chair Martin Krebs called the meeting
to order at 1:37 p.m. followed
by introduction of Council members and guest speaker Lee Wootten.
Lee Wootten (Interim Director,
Community Relations)
Her opening remarks centered on the importance of employees giving to the
CVC (Commonwealth of Virginia
Campaign) and the difference their
contributions make in the long run. She added that amongst the state
institutions that contributed to the CVC in 2001, UVA led the way. Despite
the current budget crisis, Ms. Wootten encouraged
employees to continue to give because their contributions make a
difference.
CVC (Commonwealth
of Virginia Campaign)
- Authorized by the
Governor
- No individual
accounting involved
- Charities must spend
at least 25% on administrative expenses
- Spending must be
non-discriminatory
- Pledge card should
reflect interests
Why give to the CVC?
- Easy to do
- Donor can give to 3
or more charities of their choice
- Pool of undesignated
funds distributed to charities based on designation
Ms. Wootten added that 100% of an
individual’s contribution is distributed to their designated charity.
On average, the CVC received approximately 78% donations.
As a final note, Ms. Wootten announced that
the deadline for the CVC contributions is December 6, 2002. If you have questions, please give
her a call at 924-1321 or email ilw2t@virginia.edu.
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Old
Business
Tabled.
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Monthly
Reports
Report from Alan Cohn
He opened up the meeting for questions or concerns from council members
- One concern raised
by a council member Steve Lawrence was the regular and overtime pay to
Facilities Management employees. Apparently, some employees have not
been paid since October 1,
2002.
- Another issued
raised focused on leave time.
- Retirement
incentives were another issue
Alan commented that the Payroll Department is working
diligently to ensure that employees are receiving their correct pay. Like
most new systems, it takes both time and patience to get the kinks out.
On a side note, Alan announced that the last day to opt-out of VSDP is November 25, 2002. He reminded
council that the decision is irrevocable after this date.
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Concerns
Paulette raised the issue of merging our
employee council with the Provost Employee Council since attendance appears
to be getting smaller. A council member suggested contacting Megan first
with the current roster. When asked why attendance was decreasing, council
members could not seem to come up with any definitive answers.
As a solution, Alan suggested that council might consider reexamining
the time of day or day of the month the meetings are held. For instance,
the Provost Employee Council holds their meetings in the mornings (rather
than the afternoons) and serves breakfast.
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Announcements
Martin suggested pushing back the
council elections until January or February 2003 so that adequate representation
from each department is present when the elections are held.
As a final note, Alan said that he would email to everyone the day and
times of the other Employee Councils.
The meeting adjourned at 3:00 p.m
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Next
Meeting
TBA
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