EVPECC Minutes: July 24, 2003

Meeting Notes

July 24, 2003

Attendees Keith Carter (Housing), Paulette Vining (Audit), Dennis Snyder (Student Accounts - Financial Services), Rebecca Arrington (University Relations), Vicky Bradt, who filled in for Andi Elledge (Business Operations), Diane Meeker (ITC), Steve Raymond, who filled in for Sandy Layne (Bookstore), Jon Rice (Procurement Services), Antoinette Warfield (Printing & Copying Services), Ginger McCain (Office of the Architect), Becky Braah, who filled in for Arlene Buynak (IM-Rec Sports), Megan Lowe (Office of EVP&COO), Gary Richardson (Facilities Management), Harland Harris (Major Events), and Chellie Morris (UVIMCO)

Speakers
Council at-large

Program

Vice Chair Rebecca Arrington called the meeting to order at 1:33 p.m. followed by introduction of Council members present. She informed everyone that council chair Martin Krebs had left the University and consequently, she would be assuming the duties of this position until elections for new officers are held in November. During this time, her primary objectives would be looking at ways to rejuvenate the council, boosting attendance, elections of new officers, and coming up with topics, guests, etc. for upcoming meetings. In an effort to update the council's web site, a membership roster was passed around the table for each council member to review and update their information (email, address, phone number, and department alternate).

Council By-laws
Copies of the by-laws were distributed to each council member present and Rebecca asked everyone to read over them in preparation for the upcoming elections for new officers in November. She added that the November elections could be a potential topic for discussion at the September council meeting.

Question: Vicky asked how many council members are needed to vote and are elections considered a business. Megan commented that Alan Cohn (Employee Relations) would address this issue at the next meeting.

Question: Keith asked would the council secretary assume the responsibility of maintaining the membership roster in the future since he was not currently doing so. Megan answered yes and added that she and Rebecca had met recently to update the roster.

Future Meeting Topics and Guests:

HR Benefits Office - Open Enrollment (October Meeting)
The University's Master Plan
Tour of the Special Collections Library (when completed)
Bachelor of Interdisciplinary Studies (BIS) & other educational opportunities
Organization Development & Training (ODT)
IM-REC Sports - Tour of facilities, membership info.
Employee Orientation
Grounds Walk given by U. Guide or Univ. Landscape Architect

Old Business
None at this time.

Monthly Reports
No report from Alan Cohn (Employee Relations)

Concerns
Question: Vicky asked if the other employee councils met on a monthly basis and Megan said yes.

Question: Diane raised a question from a concerned fellow-constituent about the lateness of the minutes. Rebecca reassured everyone that a better job would be done distributing the minutes in a timely manner. She also asked for a volunteer to take the minutes at next month's meeting and thanked former secretary Keith Carter for agreeing to take the minutes one last time at this meeting.

Question: Diane wanted to know the status of an issue raised by another fellow-constituent concerning the installation of a traffic light at the intersection of Carruthers Hall. She received a letter from Megan saying that Becca White from P&T would follow-up on this issue, but so far has not heard anything. Megan advised Diane to follow-up with Becca for a second time, and if there is still no reply, then she would follow-up with Becca herself.

Announcements

Rebecca announced that Leonard Sandridge (EVPCOO) would be the guest speaker at the August 22, 2003 council meeting beginning at 1:30 p.m. Vicky raised a concern about the scheduling of the meeting the day before Opening/Move-In Weekend (return of students) and thus, the difficulty with the Auxiliary units attending. She suggested rescheduling the meeting. Megan agreed and said she would try to reschedule the meeting with Mr. Sandridge for a later date. As a footnote, she stressed the importance of council members soliciting questions to Mr. Sandridge at least 2 weeks before the meeting, and to share please this information with their constituents.

NOTE: THE NEXT EMPLOYEE COUNCIL MEETING HAS BEEN RESCHEDULED TO SEPT. 17, 2003.
Council decided that subsequent meetings would be held the THIRD THURSDAY of each month at 400 Ray C. Hunt Drive Building, Conference Room 2, and snacks/beverages would be provided.
Diane volunteered to take the minutes at next month's meeting.

The meeting adjourned at 2:10 p.m.

Next Meeting
Wednesday, September 17, 2003
400 Ray C. Hunt Drive Building, Conference Room 2

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