EVPECC Council Minutes for Jan. 20th, 2005

 

Attendees:

 

Arlene Buynak                          IM-Rec/Athletics

Susan Collins                            Dining

Debbie Gausvik                        Human Resources

Kathleen Jump                          Office of the Executive Vice President and Chief Operating Officer

Harland Harris                          Major Events

Caroline Hoffman                     Business Operations

Ruby Hutchinson                      Parking & Transportation

Sebrina Ivey                             Audit

Steve Raymond                        Bookstore Development

Beth Reinhard                           Human Resources

Mary Russell                            Printing & Copying

Paulette Vining                          Police Department

Katherine Ward                        University Relations

 

 

Program:

 

Council Business

 

I. Membership Changes:

 

            Peggy Pasternak-Office of the President advised that Gale Ferguson will be the new Council representative for the President’s Office.

           

II. Old Business:

 

Jon Rice the Council Chair is still out sick, and there is no definite date as to when he will be back.  Arlene Buynak the Vice Chair opened the meeting with a motion to approve the minutes so that they can go on the website. The motion was approved and will be given to Missy to put up on the web.  The change in Bi-laws concerning Alternates coming to at least three meetings and having voting rights was discussed. There was some concern about Alternates having voting rights due to the ability to stack votes.  If a representative can’t make it to vote, then the alternate will have the ability to vote at that time. This change in the Bi-laws will need to be approved by Leonard Sandridge.  Having a Co-Secretary or Representative to attend other University Council meetings and report back to our Council doesn’t need to be approved by Leonard Sandridge.

 

III. Online Payslip:

           

            Debbie Gausvik-Assistant Director, Employee Relations in Human Resources passed out cards with information pertaining to the online payslips. You can access the website from anywhere.  Paulette Vining from the Police Department mentioned that they were having problems pulling up Payslips from Mac Computers. They enter in their password but can’t read the forms. Debbie is looking into this problem.  For those that did not receive their pin numbers, to access their pay information, need to contact Human Resources to get that resolved.

 

IV. Southern Health Deductibles:

 

            Steve Raymond had questions concerning the High Premium plan and what the deductible is. It was determined that there is a $500.00 cap as it refers to the co-payment for medical testing, not prescriptions. All plan guidelines are documented online and can be found in the Southern Health website under medical.  It was suggested that Ann Broccoli, Assistant Director for Faculty and Staff Benefits, in Human Resources be a future guest speaker. Ann would be able to clarify any questions or concerns regarding Benefit plans and deductibles.

 

REPORTS:

 

Office to the Executive Vice President and Chief Operating Officer:

Kathleen Jump mentioned Alan Cohn was having a meeting on the 21st at 9:00am to go over changes in making the Website more shared with  all Councils.

·        Anyone wishing to make contributions to the Tsunami Relief can send them to U.V.a.’s Community Relations Office at 400 Ray C. Hunt Dr. by noon on Friday Feb. 4th.

·        The Charter is going forward in a positive way. There will be a lot of discussion over the next 3-4 weeks concerning broader ideas. Kathleen also confirmed the changes in the Bi-laws. A Co-Secretary or Rep for different Councils don’t need to be approved by Leonard Sandridge. The change in Alternates attending at least three meetings and having a right to vote will be discussed with Leonard at the Council meeting with the Chairs.

 

ANNOUNCEMENTS:

 

There will be a meeting of the EVPECC council chairs on Friday Jan. 28th, 2005 at 12:00 in the Presidents Conference Room at Madison Hall. Leonard Sandridge will chair this meeting. Nancy Rivers will give an update on the General Assembly. There will be another meeting chaired by Alan Cohn. Discussion will be on updating the Website and Changing the Committee name. Also, restructuring of the Committee will be discussed to give more equal distribution of representation.

 

 

NEXT MEETING:

 

The next meeting will take place on Feb. 17th, 2005 from 1:30pm-3:00pm @ the South Meeting Room in Newcomb Hall. Our Guest Speaker will be Emily Bardeen, Director, Faculty and Staff Career Services. Emily will be speaking on new opportunities and benefits for Education within the University.