EVPECC Council Minutes for
Attendees:
Susan Bonczar, Procurement
Missy Brads, Budget Office
Arlene Buynak, Im-Rec Sports
Ruby Hutchinson, Parking & Transportation
Alan Cohn, UVA Human Resources
Susan Collins, UVA Dining
Nykki Critzer, Housing-F&F
Caroline Hoffman, Business Ops
Sebrina Ivey, Audit
Darlene Kratz, Police
Bill Niebel, ITC
Melonie Prince, Business Ops
Beth Reinhard, Human Resources
Mary Russell, Printing & Copying
June Wade, CAGM
James Watts, Heating Plant
Program:
I. Membership
Changes:
Jon Rice has decided to continue on as Council Chair and should be back for our meeting in April.
II. Old Business:
Missy Brads and Nicky Critzer are working on our Brochure for the
Faculty
and Staff Resource Fair on April 19th, from
Suggestion’s were made to add information about past guest speakers in the blank spaces, and to add a listing of each employee council. The brochure will also be used for inserting into new employee packets from Human Resources. The Feb. Minutes were voted on and approved to go on the Website. Payslips are now online. You need to print both periods to get information for the whole month. The payslips do not show leave accruals.
Guest Speakers
Mark Fletcher the director for Im-Rec Sports talked about the athletic facilities, what it cost to run the facilities and how we compare to other facilities. One of the questions that’s come up in several meetings has been how can we cut back cost of memberships to faculty and staff? The University spends approximately ˝ million dollars a year in Utilities. The faculty and Staff memberships help to pay for this. The majority of the funding comes from student fees. We pay 1/5th to 1/6th the cost compared to local private facilities. The University charges for services we offer such as add-ons; however, these are below market value. Adding childcare services as an option available to families is not cost effective. The number of hours that would have to be covered is more than what it would cost to break even. We have a balanced family program. The cost for the 1st child is $35.00 per year and $15.00 for each additional child. Beth Reinhard suggested a punch card for a certain number of days instead of a year’s membership. The annual fee is $4.00 per week or $120.00 per Semester, and a gift pack for 1 week is $5.00.
If more people are involved in exercise its good for the individual as well as the University. The University’s 10% or $25.00 subsidizing puts us at the top compared to other institutions. We are unique because we have 4 other facilities to maintain which cost more.
Barbara Deily from Audit talked about internal audits and how they work. There are three Divisions to Audit; they are Information Technology, Health System, and University. There are three phases to the audit process, the Planning Phase, Fieldwork Phase, and Reporting Phase. The services that are provided are Operational Audits, Systems Development Projects, Compliance Audits, Financial Audits, and Investigative Audits. When reporting a problem that would involve an investigative audit please call the audit department first at 924-4114. The state hotline is 1-800-723-1615. Employees should not be using their cell phones for personal uses. Keep your passwords in a secure place. Be sure to come to work in a timely manner and don’t leave work too early on a regular basis. Be discrete with the information you are looking at on Websites. There have been cases lately with people being let go or reprimanded due to activity on Porn sites. Kathleen Jump mentioned there is “O” tolerance for porn on websites. This doesn’t include Spam. If you have information on your website that shouldn’t be there you will be penalized. The Audit department spent approximately 50% of their time last year doing Investigation Audits.
REPORTS
Kathleen Jump gave
an updated report about Charter Status. The 3% state raises are still in
effect. The governor has until
Alan Cohn confirmed that Payslips are now online.
Diane Bishop is creating a rough draft for the Councils website. There will be a template for each employee council.
The Faculty & Staff Resource Fair is on April 19th.
Alan will be bringing the names of new employees to the council on a Monthly basis. This is so we can get in touch with the individual and explain what we do on the council. Human Resources will be inserting our brochure into the new employee packets.
III. New Business:
Missy Brads, Nykki Crtitzer, and Mary Russell will be attending the Faculty & Staff Resource Fair on April 19th.
Arlene will be e-mailing the Chairs of the other councils asking for their support in a proposal to Leonard Sandridge. We are asking for an increase in subsidizing for Athletic Facilities usage. Bill Nieble will be putting together the proposal and sending it to Arlene for review. Arlene will be adding statistics to the proposal and forwarding it on to the other council chairs for their review and OK. We are in a budget process now so we need to move quickly, so the proposal needs to be in before April 1st. Bill will get the proposal to Arlene by Monday the 21st, and Arlene will get it to other Councils by Wednesday the 23rd. We should have the proposal to Leonard Sandridge by Friday the 26th.
NEXT COUNCIL MEETING
Our next Council meeting will be on May 21st,
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