EVPECC Council
Minutes for March 15th , 2007
Attendees:
Missy Brads, Budget
Arlene Buynak, Athletics/Intramural
Janice Coles, Police Dept.
Gale Ferguson, Presidents Office
Debbie Gausvik, HR
Kathleen Jump, EVP-COO
Seana Pernice, Police Dept.
Beth Reinhard, HR
Mary Russell, P & C Services
Laura Sprung, ITC
Reggie Steppe, Facilities Mngmnt
Shannon Wampler, Procurement
Program:
Council Business
Members:
The Council would like to extend a warm welcome to Seana Pernice. Seana will
be the new representative on council for the UVA Police Department.
Old Business:
1. New
Hires: Missy will type up procedures on
how to handle new employees. Beth will email updated list of new employees to
appropriate council members.
2. Turnover
Spreadsheet: After 4 years of service on council the council member needs to
rotate off the council. We need a procedure in place to follow for the next
Council Chair. Discussion is still on going for procedures for recruiting new
council members. We’ll need new representatives by July, so they can start in
September.
3. Memo
explaining Council Members duties/responsibilities. Missy will put up on
website with a link to the memo.
New Business:
1. The
minutes for February’s meeting have been approved for the web.
2. There
will be a spring night walk on March 19th. Anyone with suggested
areas to review can contact Mark Fletcher at mef@virginia.edu.
3. April
Speakers will be Paul Crumpler, Energy Program Manager, and Joni Louque,
Employee Relations. Paul will speak about energy conservation and Joni will
provide an overview of Employee Relations.
4. Diddy
Morris would like to know if anyone is interested in volunteering for the
Christmas in April project.
5. Brad
Holland is looking for a volunteer to serve on the EOP focus group.
6. Missy
suggested a slight web redesign, so if you have any suggestions, please let her
know.
7. We
need to draft a renewal process to follow the same format as the turnover
procedure. Do I want to be renewed? Solicit to see if anybody else would like
to be a council member.
Updates
Kathleen Jump,
EVP/ECC ex officio:
·
The University will be seeking two rezonings in
the near future: (1)
·
The Board of Visitors has approved Leadership in
Energy and Environmental Design (LEED) certification for all new buildings and
major renovations. This is a significant
commitment on behalf of the University to achieve high environmental standards.
·
All new employees will automatically be signed
up for the $80 monthly employee retirement contribution and $40 state match
program. New employees will have to opt
out.
·
B1 lot will eventually be closed. Kathleen will
get back with details of when this will happen and where people will be able to
park.
Debbie Gausvik,
Assistant Director, Faculty and Staff Employee Relations:
·
The Service Awards program will be May 22 at
Cabell Hall for the 10-20 year employees. UHR still looking at venues for the
evening program for employees with 30+ years of service. There are 2 employees
with 50 years Service that will be recognized.
·
March 23 is the deadline for submitting
Outstanding Contribution Award nominations for recognizing outstanding
employees. Certain selected nominations are forwarded for consideration for
Governor’s Awards.
·
The travel program is planning a trip to
·
A survey to employees related to restructuring
will be up and coming. HR is still looking for a project manager.
·
HR - New Orientation. Departments still need to
help with the orientation of new employees. The Benefits sign-up will be
expanded into a 4 hour overview and introduction to the University as well as a
benefits sign-up. A Parking and Transportation rep will be part of the
orientation to allow employees to obtain parking materials. Eventually, there will be a handbook for new
employees with information organized behind “tabs”.
Our next meeting will be on April 19th, 2007 from
1:30pm.-3:30pm. We will be meeting at