EVPECC Council Minutes for March 15th , 2007

EVPECC Council Minutes for Thursday, March 20, 2008

Attendees:

Gina Corell, Sponsored Programs
Loretta Cronk, President’s Office
Becky Davis, Athletics
Katrina Davis, Bookstore
Jennie James, Audit Dept
Johanna Kessler-Sandridge, Student Affairs
Sarah McComb, Housing Division
Seana Pernice-Kowalczyk, Police Dept
Barbara Prettyman, Development
Anna Rugo, Business Operations
Laura Sprung, ITC
Reggie Steppe, Facilities Management
Betsy Thompson, Parking
Shannon Wampler, Procurement Services

Beth Reinhard, HR ex officio
Kathleen Jump, EVP-COO, ex officio

Council Business

Old Business:

Approved February meeting minutes.
An email concerning the Sam’s Club membership is due to go out April 1st. However, concerns were expressed amongst council members on solicitation procedures for this. Council members are currently looking into the legality of releasing this type of information via email.

Updates:

Beth Reinhard, HR:

The HR Task Forces are completing their work, and should have a draft to submit to the committee for review by April.
Starting in May this information will be released for public comment.
HR is looking for public comment on the upcoming changes to the time and attendance system. Please send comments as soon as possible to Beth Reinhard, ear3b@virginia.edu

Kathleen Jump, EVP/ECC ex officio:

Groundbreaking for the new Emily Couric Cancer Center will be held on Saturday, April 12. The west parking garage at the hospital will be demolished to clear way for this building.
The construction of a new pavilion, which will provide the largest banquet facility in town, is continuing at Boar’s Head.
The Center for Politics is moving into the Montesano Building on Ivy Road (which formerly housed the UVa. Foundation).
Currently there are seven searches underway for Deans, a Vice President, and an Associate Vice President. They are as follows:
Dean of Students
Dean, College of Arts & Sciences
Dean, School of Continuing & Professional Studies
Dean, School of Nursing
Dean, School of Medicine
Dean, Batten School
Vice President for Research and Graduate Studies

New Business:
No new business was brought forward.

Guest Speaker

Becca White, Parking & Transportation

Parking & Transportation has a newly designed web site with a lot of great, new features. Be sure to check it out at www.virginia.edu/parking/main.html.
There is a new customer feedback form available on the website. Be sure to list the time, bus route and bus number if possible when completing feedback form.
On Monday, March 24th UTS is launching HoosWhereUTS, a new real time GPS bus locator system.
This system is being used by UTS and the Charlottesville Transit Service (CTS), and is an integrated system.
This provides information on when buses will arrive and their route information.
Some bus stops with have a bus finder, which lets you see where the bus currently is, and its destinations.
This system operates off a 5-digit number system. Each busy stop is equipped with a 5-digit number on the back of the bus stop signs.
This system can be used via a computer, phone or blackberry.
More information can be found at the following P&T link www.virginia.edu/parking/GPS/index.html.
Within P&T there is a Transportation Demand Management (TDM) team that is working on providing the University community to travel without using single-occupancy vehicles. Please visit this website to read options available to carpool, ride the bus, or even to cycle to work. www.virginia.edu/parking/alternatives/alternatives.html
There is a listing of different resources, such as bus routes for CTS, Greene County Transit, Rideshare, just to name a few.
There are also maps for bike routes.
There is a commuter calculator which allows you to see how much it costs you to commute to work.
With the new website you can manage your parking and transportation account online. With this you can pay citations, appeal citations, change personal information (i.e. address, etc.).
Beginning April, 2008 there will be the option to purchase or renew parking permits online.
Parking & Transportation will be sending out a survey to select University staff and faculty.
The Center for Survey Research will be conducting a survey of 1500 employees.
A letter will be distributed around March 27th from Becca White explaining the survey.
Around April 3rd the survey will be distributed, and the Center for Survey Research will collect information via the web and through actual paper surveys.
A committee met with Mr. Leonard Sandridge to address parking and transportation concerns. They are in the early stages of discussing many aspects parking and transportation for the University and will share more information once it becomes available.
The funding for parking and transportation has been questioned, and Becca White wanted to clarify exactly where they get their funding. See question # for a little more information.
P & T has to generate their own funds, as they do not receive money from tuition, etc. or the state.
Much of the money comes from user fees.
Subsidized endowment is available, however this is limited.
There are eight cost centers, which include meter, charging for event parking, permit fees, etc.
UTS operating budget is approximately $3 million and 75% of that comes from comprehensive fees.
The 2008 – 2009 route proposal will take effect on Monday, August 11, 2008.
Answers to Parking & Transportation questions are as follows:

Garages:

Safety/security at the Ivy/Emmet Garage. Can you please explain the 'safety rationale' for locking the stairwell door at the side of the Garage? Employees who work after dark are forced to half the length of the exterior to get to the central stairwell, and if they don't have a parking spot near the center, walk the length of the garage to get to their car. How is this safer than simply using an entrance that is closer to their parking spot? Is the garage monitored?

Re-entry is blocked for the east stair tower of the Emmet/Ivy Garage so that all people on foot will circulate through the same stair tower, increasing numbers and visibility for all. This approach is endorsed by UPD and the UVA Safety and Security Committee. We are discussing a card swipe for re-entry on the east stair tower, and weighing out the convenience factor with the security benefit of bringing people through a central stair tower.

Can we have the east stairwell exit on the emmet/ivy garage unlocked so employees can re-enter the garage from that side. After a long walk to the car in the afternoon it would be nice to save a few steps and not have to walk to the center entrance.

See #1

My understanding is that debt service incurred from the construction of several parking garages that were built before the January 2006 Parking Replacement Policy went into effect played a large role in the huge increases in permit fees through 2005. Parking garages are currently being built in at least two locations that I am aware of - opposite the Culbreth theatre, and behind the existing hospital parking garage on Lee St. How much additional debt service (if any) did Parking and Transportation incur in the construction of these garages? What percentage of the construction cost of those garages came from Parking and Transportation? What percentage came from other sources? What were those other sources? If there is an increase in Parking and Transportation's level of debt service, why are existing permit holders being saddled with the costs of construction of those lots?

P&T incurred an additional $558,000/year in debt service for the Culbreth Road Garage which will represent about 50% of the total project cost. Whether a project is subject to the parking replacement policy is tied to the approval date for the project so moving forward, all new projects are subject to the policy while some current projects under construction were grandfathered (Bavaro) or provided contributions to replacement parking (South Lawn contributed to Emmet/Ivy Garage).

The big garage on Main Street -- who gets to park there?

A temporary certificate of occupancy was granted for the 11th Street Garage (ie, the garage on Main Street behind Kaine Furniture) about 10 days ago. The garage will be a mixture of permit holders and patients and users will be phased onto the facility. The first phase of permit holders (which are being assigned now) are current East Garage permit holders who must be moved so patients can use the East Garage and the West Garage across from Primary Care can be taken down to make way for the Cancer Center. Other permit holders displaced by the construction are moving back in during this early phase. Next phases (early summer 2008) will include the opportunity for existing permit holders to shift from existing assignments to the 11th Street Garage (which may be attractive for those who work in Stacey, on Main Street, in Blake or 1222). Next phase would include new assignments through the medical center’s normal assignment process (ie, by job category). By Summer 2008, an occasional parker program will be established in the 11th Street Garage as well. Like all assignments into the reserve lots near the hospital, the assignment process is being handled through Ruby Curnish in Tom Harkins’ Office. The facility has a little over 1000 spaces which will ultimately represent about a 400 space net gain in parking spaces in the area.

Buses:

Will there ever be a shuttle from Central Grounds to Fontaine? It is a lengthy and time-consuming walk (which means people drive).

Currently, a van shuttle links Fontaine to the hospital area every 30 minutes. UTS can be access from Fontaine by walking the asphalt path across from the Fontaine entrance to Stadium Road (0.4 miles). P&T is exploring possible expansion of service in accordance with the UVA Foundation and their master plan for the property.

The main complaint/comment for P&T from the Bookstore is regarding the green line which runs down Emmet St. We are apparently the last stop (Central Grounds Parking Garage) and oftentimes recently the bus has been so overcrowded that it doesn't stop for our employees. I have been advised that the bus sometimes passes by up to three times due to overcrowding. Simultaneously, the express bus passes with ample seating available. We were wondering if the express line could include Central Grounds Parking Garage as part of the express route. Our employees have been particularly frustrated this winter and during inclement weather.

The Express runs are meant to relieve the demand at the end points so that the through buses have more capacity. As noted, the Central Grounds Garage stop is one of the last stops where passengers are picked up in the afternoon. However, it sounds like the demand is not distributing itself evenly so I will look into adjusting the Express feature of the run so that demand can be relieved throughout the route rather than at the end points only.

I don’t have a UVA parking permit because they are too expensive, yet I am permitted to ride the UVA and CTS buses for free just by showing my UVA ID card. Aren’t permit fees used to offset the cost of the UVA and CTS bus services - how can you justify using parking permit fees for those services when the benefits of those services are granted to all UVA students and employees, regardless of their financial contribution to Parking and Transportation?

75% of fixed route service is funded by a comprehensive transportation fee charged to all students. Another 15% of UTS’ route operations are funded by the medical center (who pays the operating cost of the Stadium/Hospital Shuttle and a portion of the Green Route). The remaining 10% is funded from a variety of sources including charter, event, hourly fees, etc.). That said, Transportation Demand Management strategies (also known as TDM or a set of incentives and strategies that decrease parking demand for single occupancy vehicles and increase demand for transportation alternatives like transit) are commonly funded by parking fees.

I often see UVa buses (displaying CHARTER on their sign) on I-64 and on Garth Road late into the evening. The P&T website has charter rates and policies listed. What percentage of my parking fee goes towards subsidizing this charter bus system? Could UVa support a charter bus service with just the fees collected? In my 15 years at UVa, I have paid thousands of dollars in parking fees and I have never ridden a bus – am I helping subsidize those people chartering buses at a very low rate?

No portion of parking fees subsidize bus charter operations. UTS charges the user an hourly rate that covers the cost of operating a charter bus

Why do buses park behind the Barracks Road McDonalds on Arlington Blvd? This causes a serious and dangerous hazard on a busy street--makes it difficult to pull out of the shopping center on to Arlington Blvd.

There is currently a bus stop on Arlington Boulevard behind McDonalds. This stop is an endpoint for the route so there is time built into the schedule for the bus to catch up if they are behind. We are working with Barracks Road Shopping Center to relocate the stop by Fall 2008 to a bus pull out located within the shopping center between Kinko’s and McDonalds.

The planned re-routing of the Orange and Blue lines seems to eliminate all easy access to 2015 Ivy Road (Dynamics Bldg). This will make it very difficult to direct students to visit the ITC Help Desk. It will also make it difficult for staff to move back and forth to Central Grounds. The most incomprehensible part of the plan is how to move from Central Grounds to the Emmet/Ivy parking garage. It appears that a rider would need to disembark at Carrs’ Hill Field (across from the tennis courts) and then walk across Emmet street to reach the garage. Is this the only alternative? Or will another bus line service stop on Ivy Road just West of the Emmet/Ivy garage entrance?

The route proposal for 2008 includes expanding the Central Grounds Shuttle beyond peak hour service hour to run all day (6AM-7PM) and provide the same service to the Emmet/Ivy Garage and the Dynamics building as is provided now with the Blue Route.

MW on buses - is this the new green? Or what does MW stand for?

I’m not sure what it means – I’ll find out.

If P & T has become involved with City Transportation Services (CTS), I wish they’d communicate that UVa employees have not been considered when bus routes are changed. I have documentation of this as I wrote/spoke to a CTS representative named Tamika about a year ago when the routes changed who actually rode my bus and confirmed that I could neither get to work nor get home in a timely fashion. But no change. Also, for example, they took out the bus route on Grady so the employees there are forced to ride UTS.

CTS follows its own process for service changes. You can view the improvements CTS is implementing and considering on the CTS web site www.charlottesville.org/transit. The improvements scheduled for March 24 include GPS bus locator system, night service to the UVA hospital via Route 22, more direct downtown service on routes 1A, 3A, 4A, 22, and 23. CTS and UTS are coordinating services to remove overlapping services so that if UTS is already providing service in a certain corridor (like Grady/Rugby), CTS can reroute their resources to other areas.

Gym Lots:

[Submitted by one person but “seconded” by another person who read the question which was posted to a department’s mailing list.]
As a UVa employee for the past 11 years, I have been paying for a blue lot parking pass for the Carruthers Hall upper lot. I am a frequent user of the many fine UVa recreational facilities particularly the North Grounds facility at noon and after hours. Many of my colleagues also utilize these facilities some on a daily basis. Recently, one of my racquetball partners was issued a $25 ticket for being 3 minutes late retrieving his car from the North Grounds parking lot. I find this reprehensible. Is there a significant revenue stream generated from the parking fees collected at the North Grounds, Slaughter Recreation Center, Memorial Gym and Aquatic and Fitness Center that necessitates imposing this fee for parking at these facilities? I think it would be a small yet important benefit to the employees if UVa would cease requiring those who have valid UVa parking passes displayed from having to pay for parking at the recreational facilities. It’s not the 50 cents per hour parking fee that is the issue, it’s having to ensure that one is cognizant of the time and remembers to exit the facility before being ticketed. We now have been paying the maximum fee of $1 each visit to ensure that we have ample time in the meter.

The revenue stream for all metered spaces combined is about $100,000 which is small compared to other revenue sources. The enforcement of an hourly fee is meant primarily to deliver the parking spaces to the intended users, not to generate revenue. Charging the hourly fee and imposing the 2 hour limit encourages people to vacate the parking space.

Suggestion solution to above: All members of Intramural Rec have to swipe their employee card to access the facilities to ensure that they are current with their membership. Maybe there would be a way to link and validate parking using the card. That would ensure that only Intramural Rec members would have free access the parking. Others would have to pay.

I’ll contact Mark Fletcher about this.

I have one more reason why those who already pay for parking at the University should not have to pay again when they park at one of the gym facilities. I put a dollar in the meter at North Grounds for two hours of parking. I got a ticket anyway because the person writing the ticket did not read the meter sheet correctly. So then I had to take the time to go to the Parking and Transportation Office to fill out an appeal form and now I have to wait for the appeal to be processed. Thankfully, I hung onto the meter receipt to be able to make my case. So even when you play by the rules, you get hassled over parking fees.

I would like to apologize to anyone who has had to address a parking citation that was issued incorrectly. With the meter receipt, we should be able to quickly dismiss the citation, but I understand it is an inconvenience to have to do that after the fact. We have checks and balances in place that should minimize incorrectly issued citations, but sometimes, there are mistakes. The appeal process is available once again on line.

Student Parking:

What is the current policy for students who want to buy long-term parking permits?

Can any student other than a first-year student purchase a long-term permit?
Has the University considered making the restrictions more stringent (e.g., third- and fourth-year students only, or only students who live in University housing, if that’s not already the case)?

First year students are the only student group who cannot have a vehicle on grounds. Past first year, student options for parking depend on where they live. If they live in University Housing and there is parking available at their dorm, they have the option of purchasing a permit for a lot at their dorm at a premium price (currently $33/month) or purchasing low cost storage parking on the top levels of the Emmet/Ivy Garage (currently $16/month). If there is no parking at their dorm, they only have the choice of low cost storage parking on the top levels of the Emmet/Ivy Garage. Students who live off grounds have the option of purchasing a limited number of permits in a few lots (E3 near the stadium, the Culbreth Road Garage, and the A10 lot located off Rugby). These permits are not renewable from year to year like employee permits are and cost the same as what employees pay. Students at Law and Darden have additional options located on close to their schools.

Employee Lots:

I have been a UVA staff person for over 10 years. The pay raises state employees have received have not kept pace with inflation since 2001. The only way to catch up or get ahead is to change jobs at UVA. Doing this usually involves a change in preferred parking lot. There used to be a system of waiting lists for various lots. Apparently that system has been scrapped. Even when it existed, it was not transparent. Is every staff person expected to park at U-hall or the Ivy garage regardless of where they work? What is the system for staff members to get in line for other parking locations? If there are waiting lists, why not post them on a web page for all the world to see so the system is transparent. If administration and faculty are given preference over staff for parking in particular lots, when was that decided and exactly what is the policy?

P&T maintains waiting lists for lots on the academic campus and all are first come first serve based on list date. All really close in lots on the academic campus have waiting lists. Assignments are available without waiting lists at the Emmet/Ivy Garage and the Culbreth Road garage. Therefore, every new staff person has the option of Uhall, Emmet/Ivy Garage, or the Culbreth Road Garage. If they are interested in a closer lot, they list themselves on a waiting list. We offer permit sales and waiting list requests at New Employee Orientation. P&T receives requests for special assignments based on disabilities, work hours outside UTS’ operating hours, etc. In the medical center, assignments are managed by Ruby Curnish and are made by job category. When an office or department moves, P&T works with the department to potentially match accommodations at their new site as availability allows. I wouldn’t want to post permit holders names on the department web site for any purpose.

I was shocked to learn that workers who work shift starts at 4pm are required to have the same parking permit as day workers, even though they only need the permit for one hour. What steps, if any, are being made to accommodate these workers?

We have worked with departments who have workers arriving late in the day, primarily Facilities Management, to get employees closer accommodations at a lower rate.

Will the University ever allow parkers to choose the lot where they want to park based on their commuting pattern vs. where they work? Why are the back lots at the Stadium restricted to students and Medical Center employees and not open to all employees? Why should students have priority over employees in the back Stadium lot (they don't have priority at UHall or in Ivy Emmet)?

The parking spaces on the west side of the stadium were converted some years ago to exclusively medical center employees so that the matching commuter bus service could be more efficient. The parking spaces on the west side of the Student Activities Building and along Alderman Road are currently assigned to students living in Gooch/Dillard and or resident staff in the Alderman and McCormick Road dorms. We are currently considering converting the student spaces to employee use because of the coming construction along Whitehead Road.

At your (P & T’s) request, Student Health has compiled a list of employees that were parked in the B1 lot that you have agreed will be moved to K2. While some have received their new permits, there are still several people that remain on the list. Would your office be willing to provide Student Health with a time line for moving the remainder of the displaced employees back? (This way we can give them an idea of when they will move.)

I believe the next opportunity we will have to move people will be approximately July when we have an idea of how many K2 permit holders renewed. We will have that same opportunity in July 2009. By summer 2010, we should be able to move all permit holders back.

There are several areas in the corners of the Michie North parking lot that are unsuitable for automobiles. These odd shaped areas and corners however would be pefect for motorcycles. I received a warning ticket last year when parking my motorcycle in one of these areas. What is the procedure to have P&T consider these spaces for designated motorcycle parking? It seems like a good way for the University to encourage the energy efficiency benefits of two wheel commuting.

Virginia Rorrer, vdr@virginia.edu, is the person on P&T’s staff who can meet you on site to discuss the potential for motorcycle parking in a particular spot. Please feel free to contact her directly or contact me (rwc6j@virginia.edu) and I will get you in touch with her.

I understand that there is no charge for parking at UVa offices that are located in buildings not owned by UVa. Why is there a parking fee for 2015 Ivy Road, a building that is not owned by UVa?

I was not familiar with this location until I got this question. I will look into it.

It seems that people who don't work in uhall/mccue park here with more ease then the people who do work here. Will the new garage by Carrs Hill be an option for hospital employees? Can we add a bus stop by the cage lot for employees so that we can have more access to our own buildings?

Culbreth Road garage is an option for anyone including hospital employees. Please feel free to stop by P&T M-F, 7:30AM-5PM to purchase a permit. There is a bus stop by the Cage lot near the chiller.

How long has it been since space availability in the Michie parking lot was reviewed? It seems like there are many open spaces that could be available to people on the waiting list. It seems like a 5-year wait is excessive.

We had a release off the Y1 waiting list about 2 weeks ago, our third of the permit year. Permits are available in Y1 right now (ie, no waiting list).

Some employees who park closer to their buildings (i.e. Carruthers Hall employees) pay considerably less than other employees who park much further away from their work place. How can we as a University make this equitable to all employees?

The general approach to parking prices at UVA has been to price based on general proximity and congestion/demand which results in some lower priced parking areas being available quite close to some people’s work site (Carruthers, Uhall, KCRC, etc.). Recently, discussions have been ongoing about other approaches (see number 25). P&T is also deploying a survey through Center for Survey Research to explore other approaches. Are there any suggestions from the council for a different approach?

In our organization many employees who park in the same lot and pay the same for parking fees have considerably different salaries. Can parking fees be set by an employee’s status or percentage of salary?

Many institutions, including some Virginia state schools and UNC, set permit fees on a sliding scale based on salary. The revenue generated by this approach must cover P&T’s operating and capital costs so what ends up happening is that those who make more than about $40K/year pay more to subsidize those who make less. Currently at UVA, we set permit fees based on location, being sure to provide a low cost alternative. This approach influences demand and provides a predictable revenue stream. Currently, there is a multi-employee council subcommittee discussing this issue with the senior administration and P&T has included this question in an employee survey which will be deployed in the next month so I would say the topic is under discussion.

I recently was told that employees who have a R6 Parking Permit would not be affected due to this construction/addition to Ruffner and therefore would not have to move from there parking spaces. These are the folks that park (across the street from Emmet Parking Garage and in front of the basketball courts and also near the pond).
If someone has a “dashboard permit” who parks in this lot, will they be affected in any way?
I understood a letter was mailed to employees last week stating that R3 Permit Holders would have to move from their lots and another mailing was sent to R6 Permit holders stating they would not be affected, is this correct?

R6 is impacted by the Bavaro Hall construction (approximately 20 spaces lost during construction), but no permit holders will have to be permanently moved out. There will be a six week period during the summer of 2008 when the lot will close completely for re-grading. During that time R3 permit holders will be accommodated in the Central Grounds Garage. Specific instructions will be provided to R6 permit holders closer to the time. Those with dashboard permits which grant some extra privilege in R6 shouldn’t be impacted, but we will have to assess that as the construction unfolds (when B1 closed and demand increased in C1, we did have to redefine some dashboard permits valid in the C1 lot to be sure regular C1 permit holders were accommodated). A letter was mailed from P&T to R3 and R6 permit holders on 3/11/08 alerting them to the timelines and impacts.

I’m a UVA employee of 32 years. I am losing my current R3 parking due to the Bavardo construction. Once the construction is over, will I have the opportunity to be placed in what is currently the R6 lot since we are losing the R3 permanently?

During construction, 20 spaces will be lost in the R6 lot. When construction is complete in summer 2010, those 20 spaces will be restored so the first offer of those spaces will go to displaced R3 permit holders.

During the construction of Bavardo Hall, will the walkway that goes from the Castle Snack Bar to the Ruffner Bridge be open to pedestrians?

Yes

Event Parking:

Why are the gates left open in the Emmet/Ivy Garage on some days? I understand that it is because there are evening events in JPJ Center, but still don't understand the rationale, especially since I pay $432 annually to park there! Paying that amount and then seeing people who have paid nothing frequently (sometimes several times a week) gaining access to the garage does concern me.

On event days, the Emmet/Ivy Garage is used for permit holder overflow (ie, not for free). During the event, P&T charges an event fee to event patrons. Emmet/Ivy Garage permit holders are exempt from event fees.

Event parking at the Arena. Please please please please please please make it more affordable, accessible and accommodating, at minimum on the night of events that are marketed as "faculty staff" nights. Over the winter break, it was incredibly frustrating and discouraging to walk from the Ivy Emmett garage in the pouring down rain, at dusk, only to pass a nearly empty lot on one side of UHall, and a nearly empty lot on the other side of UHall to get to the Arena.

During events, the lots at JPJ are leased to support the event and are managed by the arena. P&T offers the Emmet/Ivy garage to permit holders on event nights.

My question is about parking at U-Hall. When events are scheduled in the evening and the lot is to be cleared by 5:30PM why are the gates chained off at 6:30AM? This makes it hard for the Central Ground Shuttle to get in and out as well as those of us leaving in the afternoon having only 1 exit to use during that very busy time

The chaining of the lots is a secondary reminder to all those entering that there is an event that day.

I work in Carruthers Hall and on two occasions I have come out of my office at 5:00 p.m. only to find a club cab truck or a Crown Victoria parked up against my bumper. I actually called the police the second time because I was afraid there was damage. It turns out that it is the event staff for JPJ are parking in the Carruthers lot. Is there any way you could ask those folks to be a little more careful when they park? Is there any way we can get notices or a schedule for the days they are coming so we can get out of their way? This is a great way to take care of event staff parking needs.

I will contact our liaison at the arena to provide this feedback to them. Regarding event notices, the JPJ schedule is posted on the P&T web site and the JPJ web site. P&T is working on an “opt in” email list for those interested in receiving weekly impact notices.

Alternatives/Incentives/Fees/Suggestions:

Similar to the double-state policy option for health insurance, can P&T create a discount/benefit for spouses, this being particularly helpful for people who need multiple permits because of different work schedules.

If both cars are parked on grounds, then full fees should be paid for each car.
P&T is working on carpool incentives which should be in place by July 2008.

I feel that if you have 2 people living in the same household having to pay parking should get a discount. Like on the lines as the double state employee rates on Southern Health. My husband and I both have to pay to park because we cannot ride together due to the hours that we work. I think that when the two spouses have to pay 500.00 each a year to park there should be some kind of discounted rate for it.

See question 33

Carpools. What initiatives, if any, are underway to encourage / reward carpoolers?

P&T is working on the following:

Discounted parking fees for carpools – the more people in one carpool, the cheaper the permit. Vanpools park for free.
Preferred parking assignments for carpools – the more people in one carpool, the better the parking assignment.
A supply of occasional parker permits for the members of the carpool to use when they need to drive themselves
Guaranteed Ride Home (provided through RideShare)
We are working on the definition of a carpool and database/enforcement issues.

Any other ideas for incentives?

What are the costs P&T faces that justify/dictate the parking fees?

P&T has 8 cost centers, one of which is permit parking. That cost center breaks down as follows for 08/09:

Debt - $1.05M or 35.9%
Contractual Services (lot repairs, cleaning contracts and snow/ice control, UVA overhead, emergency phones, etc.) - $680K or 23.2%
Reserve Commitments – $673K or 23%
Personal Services (salaries, wages, OT, fringe, etc.) – $371K or 12.7%
The remaining 5% of the expenditures are for supplies, equipment, insurance, etc.

I understand that parking tickets for UVA lots are treated as warning tickets when there has not been a ticket issued on a particular vehicle in the previous year. How is the time period determined? Must the vehicle have not been ticketed in that calendar year? Fiscal year? Previous 365 days? Something else?

The criteria for a warning ticket is:
No citation in the previous 365 days (citations dismissed on appeal or void do not count toward this accumulation count)
Fine amount less than $100

Parking should be FREE for full time employees. UVa should absorb the cost of parking like a benefit to the employees.

The university has provided funding in support of the debt service on the Emmet/Ivy Garage and Culbreth Road Garages, open ridership on CTS in 2007/2008, and various other programs which has allowed permit rates to remain relatively low for our region. The dollar value of these subsidies would equate to over $30/month/permit if the costs were passed along to permit holders.

Bike racks. What initiatives, if any, are there to put more bike racks on grounds? There seem to be bikes parked everywhere but racks.

Bike racks are being installed various places on Grounds (most recent installation is inside the 11th Street Garage). Bike racks are marked on the SMART Bike/Transit map (available on P&T’s web site). We are working with the Office of the Architect on the possible addition of bike corrals and/or covered bike storage. We are also working on getting bike racks on the UTS buses for summer 2008.

Here's an idea: have everyone who works in Madison Hall park at Ivy Emmett or the Arena for two contiguous work weeks.

I can’t really answer this one.

Why can't we sign up for parking with a perpetual monthly payroll debit? Why do we have to renew every year? Seems like a lot of time and expense could be eliminated each year.

The renewal process yields turn over in parking assignments (5%-8%). The renewal process has been streamlined and most permit holders can renew on line.

The next meeting is scheduled for Thursday, April 17th, at 1:30 pm in Conf Room A of 400 Ray C. Hunt Drive.