"No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance..."
20 U.S.C. § 1681
Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681) is an all-encompassing federal law that prohibits discrimination on the basis of sex in educational programs and activities that receive federal financial assistance. If only one of an educational institution’s programs or activities receives federal funding, all of the programs within the institution must comply with Title IX and its implementing regulations. Consistent with this obligation, the University of Virginia prohibits discrimination and harassment on the basis of sex in academics, employment, and all of its programs and activities.
The United States Department of Education’s Office for Civil Rights (OCR) enforces Title IX. Information regarding OCR may be found at www.ed.gov/about/offices/list/ocr/index.html. The penalty for failure to comply with Title IX, in the most extreme circumstances, may include the termination of all or part of an institution’s federal funding. This includes grants, subsidies, and other program funds from the federal government. In addition to the loss of federal funds, universities may be sued by those seeking redress for violations of Title IX. It is essential that institutions receiving federal financial assistances operate in a nondiscriminatory manner.
Compliance with Title IX is everyone’s responsibility. The information below provides an overview of who you may contact with questions about Title IX and how a student or employee can complain about conduct that violates Title IX. Due to Title IX’s far-reaching scope, we have also provided information that debunks the common myths about Title IX.
- UNIVERSITY TITLE IX COORDINATORS AND DEPUTY TITLE IX COORDINATORS
- COMPLAINTS UNDER TITLE IX AT THE UNIVERSITY OF VIRGINIA
- MYTHS ABOUT TITLE IX
In accordance with Title IX regulations, the University has designated Kelley B. Hodge as the University’s Title IX Coordinator. She is charged with monitoring compliance with these regulations. You may contact Ms. Hodge with any questions regarding Title IX, as well as concerns and complaints of non-compliance.
- Kelley B. Hodge, Title IX Coordinator
Title IX Coordinator/Executive Assistant to the President
Office of the President
Madison Hall, Room 101A
P.O. Box 400224
Charlottesville, Virginia 22904
Phone: (434) 297-7643
Email: firstname.lastname@example.org ~ Web: http://titleix-vawa.virginia.edu
UNIVERSITY DEPUTY TITLE IX COORDINATORS
There are also three Deputy Title IX Coordinators. The Deputy Title IX Coordinator for Employees; Deputy Title IX Coordinator for Students; and the Deputy Title IX Coordinator for Athletics. You may contact any of the Deputy Title IX Coordinators with questions about Title IX.
- Deputy Title IX Coordinator for Employees
Equal Opportunity Officer for Policy & Legal Compliance, Office of Equal Opportunity Programs
Washington Hall, East Range
P.O. Box 400219
Charlottesville, Virginia 22904
Phone: (434) 924-3200 ~ Fax: (434) 924-1313 ~ TDD: (434) 924-4327
- Deputy Title IX Coordinator for Students
Associate Dean of Students
Office of the Dean of Students
Peabody Hall, Second Floor
P.O. Box 400708
Charlottesville, VA 22904
Phone: (434) 924 – 7216 ~ Fax: (434 ) 924 – 3889
- Jane Miller, Deputy Title IX Coordinator for Athletics
Senior Associate Athletics Director for Programs
Department of Athletics
McCue Center, Third Floor
P.O. Box 400845
Charlottesville, VA 22904
Phone: (434) 982-5152 ~ Fax: (434) 982-5012
A. Reports of Sexual or Gender-Based Harassment and Other Forms of Interpersonal Violence
If you believe you have been subjected to sexual assault, sexual exploitation, intimate partner violence, stalking, sexual or gender-based harassment by a student, employee or third party or have been retaliated against for reporting such behavior, please consult the University’s Policy on Sexual and Gender-Based Harassment and Other Forms of Interpersonal Violence (“SH/IPV Policy”).
The SH/IPV Policy is organized as a central, unified policy that covers students, employees, contractors, vendors, visitors, guests or other third-parties within the University’s control and includes separate appendices for students and employees. Appendix A includes procedures for investigating and resolving reports against University students; Appendix A-1 includes a Resource and Reporting Guide for students. Appendix B includes procedures for investigating and resolving reports against University employees; Appendix B-1 includes a Resource and Reporting Guides for employees. Appendix C summarizes the University’s education, training and prevention programs for both students and employees.
Under the SH/IPV Policy, you may report prohibited conduct through the University’s Just Report It website, http://www.virginia.edu/justreportit/, which also permits anonymous reporting. You may also report the prohibited conduct to the Title IX Coordinator or any of the Deputy Title IX Coordinators listed above by telephone, email, or in person during regular office hours.
If you have any questions about the SH/IPV Policy, please contact the Title IX Coordinator or any of the Deputy Title IX Coordinators. You may also visit http://titleix-vawa.virginia.edu/ for more information.
B. Complaints of Other Forms of Sex Discrimination
If you believe you have been subjected to another form of sex discrimination not covered by the SH/IPV Policy or have been subjected to retaliation for complaining about such conduct, please consult the University’s Preventing and Addressing Discrimination and Harassment (PADH) policy and the Preventing and Addressing Retaliation (PAR) policy. The PADH and PAR policies establish procedures (“PADHR Complaint Procedures”) for reporting, investigating, and resolving these concerns. If you have any questions about which policies and procedures govern your situation, please contact the EOP office at 434-924-3200.
Under the PADHR Complaint Procedures, informal and formal complaint procedures are available. You are not, however, required to follow the informal procedures before filing a formal complaint. Complaints alleging conduct in violation of the PADH or PAR policies must be submitted to EOP in writing and within 300 days of the most recent alleged discriminatory, harassing and/or retaliatory act. EOP retains discretion to accept complaints submitted outside the 300-day timeframe for good cause.
When filing a PADHR Complaint, EOP strongly encourages the use of its Complaint Form, which can be found at http://www.virginia.edu/eop/pdfs/EOPComplaintForm.pdf. This complaint form is intentionally structured to assist Complainants in documenting their complaint allegations and providing EOP with sufficient information to evaluate the complaint. However, EOP also will initially accept complaints in alternate written form, such as email, where the complaint includes, at a minimum: (1) the Complainant’s name and contact information; (2) the names of the Respondent(s); (3) an explanation of the conduct believed to constitute Prohibited Discriminatory or Retaliatory Conduct with approximate date(s) of when these actions occurred; and (4) a brief description of why the Complainant believes that alleged conduct at issue is based on sex. PADHR Complaints may be submitted to the Office of Equal Opportunity Programs in any one of the following ways:
- Email to UVAEOP@virginia.edu;
- Hand-delivery to EOP’s main office at Washington Hall, Hotel B on the East Range;
- Mail to the University of Virginia, Office of Equal Opportunity Programs, P.O. Box 400219, Charlottesville, Virginia, 22904-4219; or
- Fax to (434) 924-1313.
C. External Complaints
Complaints alleging violation of Title IX may also be made to OCR (at OCR@ed.gov or (800) 421-3481). For more information, please see: http://www2.ed.gov/about/offices/list/ocr/index.html.
Please note that federal and state laws and University policy prohibit retaliation against any individual who reports, in good faith, discrimination or harassment, either within the University or to an appropriate external agency.
Revised and approved August 2015