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Accounts Receivable

Department Overview

The Accounts Receivable (AR) department is responsible for the following functions:

  1. Collection efforts for:
    • all invoices entered into the AR module of the Integrated System;
    • student loans over 60 days past due;
    • special cash advances; and
    • accounts over $200 from the student system that have already been written-off.
  2. Managing the Travel Card program in accordance with State and University guidelines.
  3. Disbursement of incoming wire/ACH payments.

The primary use of the Integrated Systems' AR module is to bill external customers for the purchase of goods or services from the University. External customers include individuals, corporations, or other groups outside of the University. External customers do NOT include students or interdepartmental transactions; student billing should always proceed through the student billing system.

Any department who is extending credit for the sale of goods and services to external customers is encouraged to utilize the central AR department. For more details on how AR can assist in receivables processing, please review our Services and Benefits section.

Questions about the University of Virginia's Accounts Receivable Department? Contact us at: