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WEDNESDAY, FEBRUARY 21, 2018, 10:00 AM


General Comments Eric Denby

Hoos Well Spring Challenge

Lace up your sneakers! The Hoos Well Spring Fitness Challenge kicked off on Tuesday, January 16. All UVA employees and their spouses covered by the UVA Health Plan are eligible to earn $200 each for completing 52 workouts between January 16 and April 27, 2018. A workout is 30+ minutes or 7,000+ steps. Visit www.hooswell.com for more details and to register or start logging your activity on the ActiveHealth portal.

Check out the Hoos Well Schedule for a list of FREE fitness activities and other great resources to help get you moving.

Finance Outreach & Compliance

Patty Marbury

         Introduction of Jeff Schiz from Association for Finance Professionals (AFP) to present information on the Certification Program.

         New Lynda.com Playlists see website http://foc.virginia.edu/lyndacom-playlists

Danielle Hancock

         Fixed Assets When should I choose Equipment Capital, Equipment Non-Capital? An expenditure type review, see presentation.

Managerial Reporting Project Judy DiVita

         Discoverer Sunset Actions see presentation.

Procurement and Supplier Diversity Services

         Travel & Expense Updates - Carrie McGowan

Procurement and Supplier Diversity Services, on the advice of Property & Liability Risk Management and University Counsel, can no longer allow transactions to home rental services, such as AirBnB, VRBO, or HomeAway, to be paid on the Travel and Expense Card. The decision was made based on concern that little is known about each location and whether it meets motel/hotel industry standards for safety and security and no assurance that the host has adequate liability insurance in the event travelers are injured during their stay.  However, travelers may still choose to pay for home rental services with their personal funds and seek reimbursement after the trip although not recommended for reasons stated above.  Any transactions made after 2/23/2018, cannot be paid with a T&E Card. To review an updated list of Restricted Items please click here.

         Second Annual Travel & Expense Expo Tuesday, March 27, 10am-2:00pm, Newcomb Hall Ball Room. Look for email invitation send out on February 26, 2018.

John McHugh

         Renovation update End of March

         Transportation Services

Strategic project with Virginia Higher Educations Collaborative (VHEPC) in support of our travel program. Awarded 20 contracts; 17 firms are SWAM certified. Some of the benefits include

o   Minimized or in most cases eliminated fee increases

o   Negotiate one-way airport transportation fees

o   Favorable cancelation terms

o   Favorable fuel surcharged

o   No deposits should be required

o   No separate contract / agreement with T&Cs requiring signature.  A simple order confirmation document should be used

o   Insurance requirements have been raised and leveled across all firms

Contracts can be found on our website http://www.procurement.virginia.edu/pagecontracts&category=Travel#Transportation Services  

         Research and Development RFP

Generation 3 issued in January

Open through end of May

Coincides with ETF Schedule

Using ETF purchases to push vendors to respond

Share the public posting link below with vendors when requesting a quote for large research equipment



Completed and issued on January 31st.

Handled as a project

Having a recap meeting this Friday

Let me know jm7v@virginia.edu if you have an experience you want to share

Seeing some reimbursements to individuals not clearly described as reimbursement with service expenditure type

Please include reimbursement in description so we can determine if a 1099 is needed

         SWaM Day Expo Save the date

Tuesday July 3 this year (day before holiday)

Newcomb Hall Ballroom, 1-4pm

Office of Organizational Excellence Lee Baszczewski & Stan Gunn

         University Project Portfolio and Quality Core Session March 20

Portfolio Roundtable PDF.

The next meeting is scheduled for Wednesday, March 21, 2018 at 10:00am in the South Meeting Room, Newcomb Hall.

E-mail comments to: Comptroller@Virginia.edu
Last Modified: Wednesday, 28-Feb-2018 11:51:08 EST

Copyright 2005 by the Rector and Visitors of the University of Virginia