FISCAL ADMINISTRATORS MEETING September 9, 2009 Fiscal Administrators Meeting South Meeting Room, Newcomb Hall Opening Comments – Steve Kimata Recognition of Business Professional
Development Training Program Graduates Steve stated that there are 45 graduates from this session. Appreciates the dedication of these individuals who have taken these classes, it is becoming more critical now with current vacancies not being filled. Devin Herod presented Certificate of Appreciation to Sponsors; Tommye Arnold, Barbara Deily, Melody Bianchetto, Sharon Boyd, Mike Glasgow, Eric Denby, Susan Herod, Steve Kimata, and Darrel Kozuch, for taking the time to teach the courses. Steve thanked Devin, Lynne Hancock, and Lynn Galasso for all they have done. Steve mentioned for Shy Hicks of ISDS, that the SST&L Go live is Monday, September 14, so the Integrated System will be down from 5:00 PM Friday, September 9 through, 7:00 AM Monday, September 14th. This includes all responsibilities including the Market Place. Records Management
– Caroline Walters Please
see front page of Records Management Website for notes at http://www.virginia.edu/recordsmanagement/ UHR – Darrell Kozuch Take 5 for Five – Over the next
five months five BIG changes are coming for U.Va. employees. Please see our website for
details: http://www.hrs.virginia.edu/news/postings/take5.html
First bi-weekly period
is 9/14 – 9/27/09, encourages everyone to submit your time sheets by
9/25. Go to website for tutorials
and schedule of walk in sessions being offered in Michie
North to help you do your timesheet.
New URH Service Center
– phone number is 982-0123, go live was September 8th,
received 209 calls, 189 were answered on first call the first day. No details yet
concerning the furlough day the Governor mentioned. There will be information
sessions held on the University Staff enrollment period, not sure when yet. Flex Spending accounts,
most underutilized program we have.
Encourages people to use this more, there is a 3 ½ month grace
period at the end of the year, have until mid March to spend money on previous
years account. The program will
always use the prior year’s money first. $2,000 education benefit
is staying. Procurement Services – Eric Denby Our pre-session from the
last meeting helped to educate departments. The calls have been reduced, thank you to all who
attended. We are trying to roll out a vendor self
service program so vendors can go on-line and look for themselves at invoices
to see when they will be paid. 173 invoices – in hold status
because they have not been received in the system. Please run reports and check your invoices. Employees are still purchasing items
with personal credit cards and being reimbursed. Tax is being charged to these transactions, where it would
not be, if done correctly. There
was $3.5 million worth of transactions last year. Please encourage your departments to purchase things
properly, either through the Marketplace or by the Procurement Card. We will stop reimbursing for this. Supervisor may not have to be the one
signing off on these reimbursements.
Departments can choose a Project or Award Manger if the supervisor does
not want to be involved. Some
departments do not reimburse the tax amount, that is ok, but we prefer no
reimbursements at all. The next Fiscal Administrators meeting
is scheduled for Wednesday, October 14, 2009, at 10:00 am in the South Meeting
Room, Newcomb Hall.
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