June 2009 F&A Reports Are Available

The June 2009 F&A reports are available on the F&A web page at:
http://www.virginia.edu/finance/finanalysis/overhead.html

FA Award Installment Adjustments

All F&A award installments have been adjusted to account for the F&A earned through June 30, 2009.

Initial installments for FY10 have been calculated and input in new installments. Please notify us if you are aware of circumstances that may cause your FY10 F&A to be significantly less than your FY09 F&A. We have no insight whatsoever into the grant activity of your PI’s. The formula outlined in the FAQ was not used to calculate your initial F&A installment for FY10. Instead, due to the uncertainty of the economy, for departments, 60% of the FY09 installment was used and 85% was used for others. In a few instances, where the amount of F&A earned has changed drastically between years smaller percentages were used to calculate the initial installment.

If you believe that your installment should be higher, prepare a spreadsheet listing all active awards, with both award and project numbers, and the amount of F&A you expect to generate on those awards and email it to Caroline Beeman at

If it is possible that your department will generate significantly less F&A this year than last year, then do NOT fund the entire initial installment until you are certain that you will earn it.

If you have any questions regarding F&A, please feel free to contact  at 4-1453.