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Calculating Net Cost for Tuition and Fees
Public Law 111-377 changed the amount of tuition and fee charges which should be reported to VA. For periods of enrollment beginning on or after August 1, 2011, you should report the following charges:

  • "The actual net cost for in-state tuition and fees assessed by the institution for the program of education after the application of any waiver of, or reduction in, tuition and fees; and any scholarship, or other Federal, State, institutional, or employer-based aid or assistance (excluding loans and title IV funds) that is provided directly to the institution and specifically designated for the sole purpose of defraying tuition and fees."
Student gross in-state charges = $4,000
Veteran Discount -400
Tuition Scholarship -$2,000
Title IV (ex. Pell Grant) (2,500)
General Scholarship (1,000)
Net in-State Charges = $1,600

Aid or assistance that is not designated for the sole purpose of reducing a studentís tuition and fee cost should not be excluded from the net in-state charges reported to VA. Example: The student above also has a $1,000 scholarship from a local Veterans Service Organization. The scholarship is general in nature and may be used to defray school costs such as food, housing, books, etc. Since itís not "specifically designated for the sole purpose of defraying tuition and fees," it is not deducted from the charges submitted to VA.

A resource I want to highlight is the School Certifying Official Handbook at the link below. It's over 100 pages (big PDF file) long but it includes information that will answer some of your more technical questions and concerns. This handbook is our unified policy for all personnel reporting education benefits on behalf of VA. We plan to publish a new version every school year with any applicable updates to policies or procedures. Topics include, "School Responsibilities", "Student Responsibilities", "The Certification Process", and "Overpayments and Debt Collection".

Barrett Y. Bogue
U.S. Department of Veterans Affairs
Outreach Development Team Leader
Phone: (202) 461-9812 | Fax: (202) 275-2636

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Last modified: 07-Feb-2012 12:12:26 EDT
by the Rector and Visitors of the University of Virginia