Distribution of sponsored programs F&A recoveries to departments and schools via Mass Allocation journal entries in OGL.

UVA Financial Analysis

Monthly

Install amounts to the appropriate F&A awards.

This could change over time, but based on experience so far, Financial Analysis estimates the initial installment at 75% of previous year's actual F&A distribution for departments; 90% for central orgs.

UVA Financial Analysis

(1) July  -  initial installment, new year; (2) May - adjustment for actual F&A   through April;

(3) July - final adjustment for previous fiscal year

Award Manager

Request adjustments throughout the year based on analysis of F&A actuals reported by UVA Financial Analysis.

Email UVA Financial Analysis: cmb8z@virginia.edu

Fund projects

Award Manager

After installment has been made, at the discretion of the Award manager according to the departmental process.

Modify Budgets and Funding

1. Increase or first time (Steps 1-10)
2. Decrease (Steps 11-42)

Budget award-project combination

Award Manager

         or

Project Manager

(If the Award Manager so delegates.)

After the funding is complete.

A.    For projects linked to an award for the first time. Creating Award Budgets 

B.    For all existing Award/Projects links: Modify Budgets and Funding  (Steps 11-31)

Monitor and reconcile expenditures

Project Manager

All projects should be reviewed by the tenth (10) working day of each month for the previous month’s activity.

See Review Policy.
See GA Review Procedure.
For more information see:
Reconciliation Class.

FM Expenditure Detail by Project

Monitor budget to actual and projected expenditures at the award-project level

Project  Manager

All projects should be reviewed by the tenth (10) working day of each month for the previous month’s activity.

See Review Policy.
See GA Review Procedure.
For more information see:
Reconciliation Class.

FM Project BBA by Expenditure Type

Monitor budget to actual and projected expenditures at the award level

Award  Manager

All awards should be reviewed by the tenth (10) working day of each month for the previous month’s activity.

See Review Policy.
See GA Review Procedure.
For more information see:
Reconciliation Class.

FM Award BBA by Award Manager

OR

FM Award BBA by Expenditure Type

Review and reconcile revenue deposits, revenue clearing and other general ledger transactions such as: AR, wire payments, cash transfers, ISIS collections, imputed interest postings, etc.

Revenue Project Manager

All revenue projects should be reviewed by the tenth (10) working day of each month for the previous month’s activity.

See Review Policy.
See GA Review Procedure.
For more information see:
Reconciliation Class.

GL Only Project Activity Detail

Monitor Cash Balance

Revenue Project Manager

All revenue projects should be reviewed by the tenth (10) working day of each month for the previous month’s activity.

See Review Policy.
See GA Review Procedure.
For more information see:
Reconciliation Class.

GL_Cash Balance by Project

1.    To determine if additional revenue is available to install on awards.

2.    To confirm award installments are fully funded and budgeted.

3.    To determine budget, expenses, and encumbrances for each award summarized by project.

4.    To determine cash balance for a revenue project with expenditures summarized by project.

Revenue Project Manager

 Or

Award Manager

As needed

UVA PA Revenue vs Installment vs Funding vs Budget vs Expenditure Report