Processing State Restricted Funds: (SR)
|
What |
Who |
When |
How Do I |
|
Receive cash & initiate deposits to various revenue projects |
Various central offices |
Within 24 hours of receipt |
B |
|
Create manual journal entries |
Various central offices |
Day of bank deposit |
|
|
What |
Who |
When |
How Do I |
|
Install allocation to award |
University Budget Office |
At the beginning of the fiscal year as part of the annual BOV approved budget load. |
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|
Award Manager |
After the beginning of the fiscal year, any adjustments to the installment are initiated as a result of an ICOM submission initiated by the Award Manager. |
If an appropriate award does not exist for this revenue, see Request for New Award procedure. |
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|
University Budget Office or School Budget Director |
After receipt of ICOM. |
|
|
What |
Who |
When |
How Do I |
|
Fund Projects |
University Budget Office |
At the beginning of the fiscal year as part of the annual BOV approved budget load. |
|
|
Award Manager |
After the beginning of the fiscal year, upon notification from the Budget Office that an ICOM has been processed. |
|
|
What |
Who |
When |
How Do I |
|
Budget award-project combination
|
University Budget Office |
At the beginning of the fiscal year as part of the annual BOV approved budget load. |
|
|
Award Manager or Project Manager (If the Award Manager so delegates.) |
After the beginning of the fiscal year, after project funding is complete. |
A. For projects linked to an award for the first time. Creating Award Budgets B. For all existing Award/Projects links: Modify Budgets and Funding (Steps 11-31) |
|
What |
Who |
When |
How Do I |
|
Monitor and reconcile expenditures |
Project Manager |
All projects should be reviewed by the tenth (10) working day of each month for the previous month’s activity.
See Review Policy. See GA Review Procedure. For more information see Reconciliation Class. |
FM Expenditure Detail by Project
|
|
Monitor budget to actual and projected expenditures at the award-project level |
Project Manager |
All projects should be reviewed by the tenth (10) working day of each month for the previous month’s activity.
See Review Policy. See GA Review Procedure. For more information see Reconciliation Class. |
FM Project BBA by Expenditure Type
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|
Monitor budget to actual and projected expenditures at the award level |
Award Manager |
All awards should be reviewed by the tenth (10) working day of each month for the previous month’s activity.
See Review Policy. See GA Review Procedure. For more information see Reconciliation Class. |
OR |
|
What |
Who |
When |
How Do I |
|
To verify installment changes made via ICOM request or as part of the initial fiscal year approved BOV budget load. |
Award Manager |
As needed |
|
|
1. To confirm award installments are fully funded and budgeted. 2. To determine budget, expenses, and encumbrances for each award summarized by project. |
Award Manager |
As needed |
UVA PA Installment vs Funding vs Budget vs Expenditure Report |
|
Periodic review to make sure no transactions are posting to your projects through GL. |
Project Manager |
Periodically |