Establishing an Alternate Reconciliation Schedule

Under normal circumstances, departments are expected to have completed project and award reconciliations by the 10th business day of each month, unless an alternate schedule has been submitted and approved by the University Audit Department. Only if the Audit Department has received, and approved, an alternate schedule will reconciliations completed beyond the 10 business day limit be considered acceptable. Departments will then be held accountable to the negotiated schedule.

These petitions, submitted as part of the annual Internal Control Questionnaire, may take one of two forms:

• A request for an extended due date (beyond 10 business days)
• A request for staggered due dates by type of project/award

Circumstances that may justifiy a request to establish an alternate schedule are:

• High monthly volume of transactions
• Large number of projects to reconcile
• Large number of project/award combinations
• Complex or non-standard transactions

Questions about requesting an alternate reconciliation schedule should be sent to the University Comptroller at the address shown below.