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Policies Table of Contents

Notes:

1. Significant revisions have been highlighted within some revised policies.
2. Additional financial policies are available in the University Policy Directory.

Contents

Section I Internal Controls
Section II Financial Accounting Policy
Section III Budget
Section IV Student Financial Policies
Section V Revenue and Collections
Section VI Disbursements General
Section VII Acquisitions of Goods and Services
Section VIII Sponsored Program Activities
Section IX Development and Investments
Section X Physical Resource Management
Section XI Personnel Policies
Section XII Payroll Policies
Section XIII Facilities Management
Section XIV Environmental Health and Safety
Section XV Other Policies

Policies

   

I. Internal Controls [Top]

I.H.1 Fund Raising Projects by Student Organizations on University Grounds
   

II. Financial Accounting Policy [Top]

II.E.4 Controlling Cash Items
   

IV. Student Financial Policies [Top]

IV.G.3 Guidelines for Fellowship Disclosure
   

V. Revenue and Collections [Top]

V.A.1 Revenue Generating Activities
V.A.2 Rate Determination
V.B.1 Cashiering Activities
V.B.3 Expenditure Credits and Reimbursements
V.C.1 Event-Based Billing
   

VI. Disbursements [Top]

VI.A.6 Payments to University Departments
   
VI.F - VI.H Disbursements [Top]
VI.H.3 Problem Orders
   

VII. Acquisition of Goods and Services [Top]

VII.C Purchasing: General
VII.C.1 Purchase of Goods and Services from Outside Vendors
VII.C.2 Types of Purchases Which Require Special Processing
VII.C.4 Minority Procurement Programs
   
VII.D Other Goods and Services
VII.D.2 Use of Motor Pool Vehicles (Revision Pending)
   
VII.R Contracts
VII.R.7 Treasury Board Equipment Financing Program
   

VIII. Sponsored Program Activities [Top]

VIII.A.1 Grants and Contracts: Definition, Solicitation, Clearance and Acceptance
VIII.A.2 Grants and Contracts: Responsibility of the Office of Sponsored Programs
VIII.A.4 Grants and Contracts: Documents to be Approved by the Office of Sponsored Programs
VIII.A.5 Grant and Contract Changes
VIII.A.6 Consistent Treatment of Sponsored Programs Costs
VIII.A.7 Lease Versus Purchase Policy
VIII.C.1 Compliance with Sponsor Requirements
VIII.C.1A Compliance with Federal Sponsor Requirements
VIII.C.3 Assigning PTAEOs to Sponsored Programs
VIII.C.5 Property Management and Shared Use of Equipment
VIII.D.1 Indirect Costs
VIII.D.2 Determination of On-Grounds / Off-Grounds
VIII.D.3 Application of Indirect Cost Rates
VIII.E.1 Fixed Assets Accounting (Property): Overview of Government Property
VIII.E.2 Fixed Assets Accounting (Property): Property Included and Excluded
VIII.E.3 Fixed Assets Accounting (Property): Acquisition of Research Equipment and Materials
VIII.E.5 Fixed Assets Accounting (Property): Equipment Title, Disposition and Subcontracts
VIII.E.6 Fixed Assets Accounting (Property): Equipment Screening
VIII.E.7 Excess Expendable Property
   

X. Physical Resource Management [Top]

X.A.1 Fixed Assets Accounting (Property): Maintenance of Equipment Inventory
X.A.2 Fixed Assets - Releasing UVA Capital Equipment to Another Institution Outside the Commonwealth
X.A.3 Fixed Assets Accounting (Property): Transfer of Research Equipment to the University
X.C.1 Equipment Trust Fund
X.E.1 University Collections
X.E.2 Acceptance and Maintenance of Works of Fine and Decorative Art
   

XV. Other Policies [Top]

XV.A.1 Conflict of Interest
XV.B.1 Advertising for Student Attendance
XV.D.2 Requesting a Refund of Student Activity Fees
XV.G.1 Use of University Resources
XV.G.3 University Services and Activities
XV.G.4 Analysis of Unrelated Business Income
XV.H.1 Health Insurance Premium Reimbursements
XV.K.1 Unified Emergency Response Plan

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