Policies |
| |
|
I. Internal Controls [Top] |
| I.A.1 |
Internal Control |
| I.A.2 |
Reporting Fraudulent Transactions |
| I.A.3 |
Emergency Notifications |
| I.A.4 |
Guidelines for Public Information Activities |
| I.B.1 |
Development and Approval of University Policies |
| I.G.1 |
Terms and Conditions for Contracted Independent Organizations and Fraternal Organizations |
| I.H.1 |
Fund Raising Projects by Student Organizations on University Grounds |
| |
|
II. Financial Accounting Policy [Top] |
| II.A.1 |
Financial Accounting Policy: General |
| II.A.2 |
Financial Accounting Policy: University |
| II.B.1 |
University Accounting System |
| II.B.2 |
Reconciling Departmental Accounting Records |
| II.C.1 |
Records Management |
| II.E.1 |
Establishing and Managing Bank or Other Financial Institution Accounts for University Funds |
| II.E.2 |
Managing Petty Cash Funds
|
| II.E.3 |
Monitoring Cash Balances and Resolving Deficits in Revenue Projects |
| II.E.4 |
Controlling Cash Items |
| |
|
III. Budget [Top] |
| III.A.3 |
Oversight of University Operating and Capital Budgets and Long-term Financial Plans |
| |
|
IV. Student Financial Policies [Top] |
| IV.G.2 |
Taxation Instructions for Foreign National Recipients of Scholarship/Fellowships |
| IV.G.3 |
Guidelines for Fellowship Disclosure |
| |
|
V. Revenue and Collections [Top] |
| V.A.1 |
Revenue Generating Activities |
| V.A.2 |
Rate Determination |
| V.A.3 |
Responsibility for the Collection, Reporting, and Remittance of Virginia Sales Tax |
| V.A.4 |
Tax Information to Employees and Degree Candidates |
| V.B.1 |
Cashiering Activities |
| V.B.2 |
Credit And Collection |
| V.B.3 |
Expenditure Credits and Reimbursements |
| V.C.1 |
Event-Based Billing |
| |
|
VI. Disbursements [Top] |
| VI.A.6 |
Payments to University Departments |
| VI.A.12 |
Individuals Authorized to Approve Local Fund Exceptions to State Policies and Self Travel |
| |
|
|
VI.B Travel Expenses[Top] |
| VI.B.10 |
University Travel Card Program |
|
For travel policy information, please see VI.G.1 -- Travel Expenses and VI.G.2 -- Meal Expenses. |
| |
|
|
VI.C Moving Expenses [Top] |
| VI.C.1 |
Reimbursement of Moving and Relocation Expenses |
| |
|
|
VI.F - VI.H Disbursements [Top] |
| VI.F.2 |
Restrictions on Local Funds Expenditures |
| VI.F.4 |
Use of the Payment Voucher and Demand Payments |
| VI.F.5 |
Receiving Goods and Services and Timely Disbursements of University Funds |
| VI.G.1 |
Travel Expenses |
| VI.G.2 |
Business Meals |
| VI.G.3 |
Social Event Meals |
| VI.G.4 |
Academic Services |
| VI.H.3 |
Problem Orders |
| |
|
VII. Acquisition of Goods and Services [Top] |
|
VII.B Use of University Printing Office |
| VII.B.3 |
University Mail Services |
| |
|
|
VII.C Purchasing: General |
| VII.C.1 |
Purchase of Goods and Services from Outside Vendors |
| VII.C.2 |
Types of Purchases Which Require Special Processing |
| VII.C.3 |
Use of the University Purchasing Card |
| VII.C.4 |
Minority Procurement Programs |
| |
|
|
|
VII.D Other Goods and Services |
| VII.D.2 |
Use of Motor Pool Vehicles (Revision Pending) |
| VII.D.4 |
Equipment Loans |
| VII.D.5 |
Acceptance of Gifts and Special Benefits from Vendors |
| |
|
|
VII.F Dining Services |
| VII.F.1 |
Locations Requiring UVA Catering |
| VII.F.3 |
Alcohol and Drug Policy |
| |
|
|
|
VII.H Insurance and Liability |
| VII.H.1 |
Risk Management Program (Insurance Coverage) |
| VII.H.2 |
Reimbursement of Housing Resident Claims |
| VII.H.3 |
Restitution and Recovery from Third Parties for Departmental Damage |
| VII.H.4 |
Phasing Out the Use of 15-Passenger Vans |
| |
|
|
VII.N Administrative Computing Services |
| VII.N.10 |
Administrative Computing Services Work Requests |
| |
|
|
VII.O Telephone Services |
| VII.O.1 |
ITS/Telephony and Video Services |
| VII.O.2 |
Long Distance Telephone Charges and Telephone Calling Cards |
| |
|
|
VII.Q Parking and Transportation Services |
| VII.Q.2 |
Parking Regulations |
| VII.Q.3 |
University Transit Services (UTS) |
| |
|
|
VII.R Contracts |
| VII.R.1 |
Contracts |
| VII.R.2 |
Functions of Administrative Offices Responsible for Executing Contracts |
| VII.R.5 |
Space and Real Estate Transactions |
| VII.R.6 |
Equipment Financing |
| VII.R.7 |
Treasury Board Equipment Financing Program |
| VII.R.12 |
Payment for Academic Services |
| VII.R.13 |
Payment of Honoraria to Non-Employees |
| |
|
VIII. Sponsored Program Activities [Top] |
| VIII.A.1 |
Grants and Contracts: Definition, Solicitation, Clearance and Acceptance |
| VIII.A.2 |
Grants and Contracts: Responsibility of the Office of Sponsored Programs |
| VIII.A.4 |
Grants and Contracts: Documents to be Approved by the Office of Sponsored Programs |
| VIII.A.5 |
Grant and Contract Changes |
| VIII.A.6 |
Consistent Treatment of Sponsored Programs Costs |
| VIII.A.7 |
Lease Versus Purchase Policy |
| VIII.B.1 |
Resolution of Conflicts of Interest as they Relate to Research Contracts |
| VIII.C.1 |
Compliance with Sponsor Requirements |
| VIII.C.1A |
Compliance with Federal Sponsor Requirements |
| VIII.C.2 |
Management of Sponsored Program Awards in a Budget Deficit |
| VIII.C.3 |
Assigning PTAEOs to Sponsored Programs |
| VIII.C.5 |
Property Management and Shared Use of Equipment |
| VIII.C.6 |
Time & Effort Certification |
| VIII.C.7 |
Minimum Effort on Federally Funded Sponsored Research Activities |
| VIII.D.1 |
Indirect Costs |
| VIII.D.2 |
Determination of On-Grounds / Off-Grounds |
| VIII.D.3 |
Application of Indirect Cost Rates |
| VIII.E.1 |
Fixed Assets Accounting (Property): Overview of Government Property |
| VIII.E.2 |
Fixed Assets Accounting (Property): Property Included and Excluded |
| VIII.E.3 |
Fixed Assets Accounting (Property): Acquisition of Research Equipment and Materials |
| VIII.E.4 |
Maintenance of Equipment Inventory |
| VIII.E.5 |
Fixed Assets Accounting (Property): Equipment Title, Disposition and Subcontracts |
| VIII.E.6 |
Fixed Assets Accounting (Property): Equipment Screening |
| VIII.E.7 |
Excess Expendable Property |
| |
|
IX. Development and Investments [Top] |
|
IX.A. University Development |
| IX.A.1 |
Coordination of Development Activities at the University of Virginia |
| IX.A.2 |
Acceptance, Receipt and Acknowledgment of Gifts |
| IX.A.3 |
Establishment of Funds for Certain Purposes |
| IX.A.4 |
Solicitation and Acceptance of Certain Types of Gifts |
| IX.A.6 |
Establishment of Named Funds for Certain Purposes |
| IX.A.7 |
Bequests and University Life Income Plans |
| IX.A.8 |
Sample Named Endowment and Bequest Language |
| IX.A.9 |
Employee Charitable Contributions to the University |
| IX.A.10 |
Presenting Professorships to the Board of Visitors for Establishment |
| IX.A.11 |
Gift in Kind Policies |
| |
|
|
IX.D. University Investments |
| IX.D.7 |
Investment Guidelines for University Endowment Loans to University of Virginia Foundation |
| IX.D.9 |
Internal Investment Program for University Units |
| IX.D.10 |
Internal Borrowing Program |
| IX.D.11 |
Capitalization of Income in Accounts Eligible for State Matching Funds |
| |
|
X. Physical Resource Management [Top] |
| X.A.1 |
Fixed Assets Accounting (Property): Maintenance of Equipment Inventory |
| X.A.2 |
Fixed Assets - Releasing UVA Capital Equipment to Another Institution Outside the Commonwealth |
| X.A.3 |
Fixed Assets Accounting (Property): Transfer of Research Equipment to the University |
| X.C.1 |
Equipment Trust Fund |
| X.E.1 |
University Collections |
| X.E.2 |
Acceptance and Maintenance of Works of Fine and Decorative Art |
| X.F.1 |
Surplus Property Disposal |
| |
|
XI. Personnel Policies [Top] |
| XI.A.1 |
Faculty Overload Responsibilities for Supplemental Compensation |
| XI.B.1 |
(See University Human Resources Personnel Policies) |
| XI.C.1 |
Approval for Serving Alcohol at University Events |
| XI.D.1 |
Funding For Events That Recognize/Appreciate Employees |
| XI.E.1 |
Use of Surveillance Cameras |
| |
|
XII. Payroll Policies [Top] |
|
(See University Human Resources Payroll Policies) |
| |
|
XIII. Facilities Management l;[Top] |
| XIII.A.1 |
Facilities Management: Definitions |
| XIII.A.2 |
Facilities Management: Overview of Facilities Management Activities |
| XIII.A.3 |
Facilities Management: Funding Responsibilities |
| XIII.B.1 |
Facilities Management: Maintenance, Repair, and Renovation |
| XIII.B.2 |
Facilities Management: Renovation Project Priority System |
| XIII.C.1 |
Facilities Management: Utilities Services
|
| XIII.D.1 |
Facilities Management: Facilities Planning, Real Estate, Space Administration and Construction |
| XIII.E.1 |
University of Virginia Key and Lock Policy |
| |
|
XIV. Environmental Health and Safety [Top] |
| XIV.A.1 |
Tent Use on Grounds |
| XIV.B.1 |
Asebestos-Containing Materials Management |
| XIV.C.1 |
Attic Storage |
| XIV.D.1 |
Biosafety |
| XIV.F.1 |
Ergonomics |
| XIV.G.1 |
Extension Cord Use |
| XIV.H.1 |
Fall Protection |
| XIV.I.1 |
Regulated Medical Waste Management |
| XIV.J.1 |
Fireworks Display |
| XIV.K.1 |
Hallway Storage and Other Hallway Use |
| XIV.M.1 |
Controlling Hazardous Air Contaminants and Respiratory Protection |
| XIV.N.1 |
Lead-Based Paints Management |
| XIV.O.1 |
Personal Protective Equipment |
| XIV.P.1 |
Lock Out Tag Out for Equipment during Maintenance and Repair |
| XIV.Q.1 |
Hazardous (Chemical) Waste Collection and Disposal |
| XIV.R.1 |
Chemical Safety and Waste Training |
| XIV.S.1 |
Powered Industrial Trucks (PITs) |
| XIV.T.1 |
Mold Management |
| |
|
XV. Other Policies [Top] |
| XV.A.1 |
Conflict of Interest |
| XV.B.1 |
Advertising for Student Attendance |
| XV.C.1 |
Disclosure of University Records |
| XV.D.1 |
Rights of Students at the University of Virginia Pursuant to the Family Educational Rights and Privacy Act (FERPA) |
| XV.D.2 |
Requesting a Refund of Student Activity Fees |
| XV.E.1 |
Copyright Policy |
| XV.E.2 |
Patent Policy |
| XV.E.3 |
Federal Classified Research |
| XV.E.4 |
Research Misconduct Policy |
| XV.E.5 |
Recordkeeping (Notebook) |
| XV.E.6 |
Disposal of Regulated (Hazardous) Materials |
| XV.F.1 |
Copying of Copyrighted Material: Introduction |
| XV.F.2 |
Copying of Copyrighted Material: Reproducing |
| XV.F.3 |
Copying of Copyrighted Material: Special Circumstances |
| XV.F.4 |
Copying of Copyrighted Material: Videotaping |
| XV.F.5 |
Copying of Copyrighted Material: Copying Works of Music |
| XV.F.6 |
Copying of Copyrighted Material: Copying for Academic Purposes |
| XV.F.7 |
Copying of Copyrighted Material: Obtaining Permission |
| XV.F.8 |
Copying of Copyrighted Material: Infringement |
| XV.F.9 |
Copying of Copyrighted Material: Licensed Computer Software |
| XV.G.1 |
Use of University Resources |
| XV.G.2 |
Use of University Equipment |
| XV.G.3 |
University Services and Activities |
| XV.G.4 |
Analysis of Unrelated Business Income |
| XV.G.5 |
Using The University's Federally Registered Trademark |
| XV.H.1 |
Health Insurance Premium Reimbursements |
| XV.I.1 |
Use of the Rotunda |
| XV.I.2 |
Road and Street Closings On University Grounds for Special Events |
| XV.J.1 |
Regulation of Firearms, Weapons and Destructive Devices |
| XV.K.1 |
Unified Emergency Response Plan |
| XV.L.1 |
University Related Foundations |
| |
|