Archived Policies |
| |
|
Effective Date |
I.
Internal Controls [Top] |
|
I.A.1 |
Internal
Controls |
7/17/89-5/16/03 |
I.A.1x |
Internal
Controls |
7/17/89-3/7/00 |
I.A.1x2 |
Internal
Controls |
3/8/00-6/14/01 |
I.A.1x3 |
Internal
Controls |
6/15/01-5/15/03 |
I.A.1x4 |
Internal
Controls |
5/15/03-7/14/09 |
I.A.2 |
Reporting Fraudulent
Transactions |
11/15/91- |
I.B.1x |
Responsibility
for the Development of
Policies And Procedures |
2/17/92-11/13/02 |
I.C.1 |
Internal Audit |
4/14/92-12/1/03 |
I.G.1 |
Terms and Conditions for Contracted Independent Organizations and Fraternal Organizations |
5/27/94-11/03/08 |
| |
|
|
II.
Financial Accounting Policy [Top] |
|
II.A.1x |
Financial
Accounting Policy: General |
7/17/89-1/25/00 |
II.A.2x |
Financial
Accounting Policy: University |
7/17/89-1/25/00 |
II.A.2x2 |
Financial Accounting Policy: University |
1/25/00-5/9/05 |
II.A.3 |
Financial Accounting
Policy: Medical Center |
7/17/89 - 7/12/04 |
II.B.1x |
University
Financial Accounting System |
7/15/87-1/25/00 |
II.B.1x2 |
University
Financial Accounting System |
1/25/00-6/20/02 |
II.B.2 |
University
System: Reconciliations |
4/28/03-8/11/09 |
II.B.2x |
University
System: Reconciliations |
7/17/89-1/25/00 |
II.B.2x2 |
University
Account Reconciliations |
1/25/00-6/30/01 |
II.B.2x3 |
University
Account Reconciliations |
6/30/01-4/28/03 |
II.B.2x4 |
University
Reviews & Reconciliations |
4/28/03-8/11/09 |
II.B.6x |
Cash Deficits |
4/1/95-7/10/00 |
| II.B.6x2 |
Cash Deficits |
7/10/00-6/28/11 |
II.C.1x |
Records
Retention and Disposition |
6/24/94-2/8/00 |
II.C.1x2 |
Records
Retention and Disposition |
2/8/00-6/29/01 |
II.C.1x3 |
Records
Retention and Disposition |
6/29/01-11/26/12 |
II.E.1x |
Establishment and Operation of a Bank Account |
12/19/97-4/7/06 |
II.E.2x |
Petty Cash,
Petty Cash Checking and Change Funds (see
also IV.B.1x) |
9/14/00-8/19/01 |
II.E.2x2 |
Petty
Cash, Petty Cash Checking and Change Funds (see
also IV.B.1x) |
8/19/01-11/1/02 |
II.E.2x3 |
Petty
Cash, Petty Cash Checking and Change Funds (see
also IV.B.1x) |
11/1/01-12/10/02 |
II.E.2x4 |
Petty
Cash, Petty Cash Checking and Change Funds (see
also IV.B.1x) |
12/10/02-9/23/11 |
II.E.3x |
Cash Balances |
6/15/87-6/28/11 |
II.E.4x |
Controlling
Cash Items |
7/17/89-6/30/01 |
| |
|
|
III.
Budget [Top] |
|
III.A.1 |
Budgeting and Budgeting Process |
7/9/93-6/8/09 |
III.A.2 |
Budgetary Control |
2/1/00-6/8/09 |
III.A.2x |
Budgetary Control |
7/9/93-2/1/00 |
| |
|
|
IV.
Bursar's Office [Top] |
|
IV.A.1x |
Establishment
and Operation of a Bank Account |
12/19/97-3/3/00 |
IV.B.1x |
Petty Cash,
Petty Cash Checking and Change Funds (see
also II.E.2x) |
4/5/94-3/7/00 |
IV.B.2x |
Bursar
Functionality in the Integrated Student Information
System |
1/1/89-3/3/00 |
IV.B.2x2 |
Bursar
Functionality in the Integrated Student Information
System |
3/3/00-3/31/11 |
IV.C.1x |
Cash Balances |
6/15/87-3/3/00 |
IV.C.1x2 |
Cash Balances |
|
IV.D.1x |
Cashiering
Activities |
|
IV.E.1x |
Credit
And Collection |
4/3/89-3/3/00 |
IV.F.1x |
Payroll
Check Distribution |
7/17/89-7/1/99 |
IV.F.2x |
Unclaimed
Payroll Checks |
7/17/89-7/1/99 |
IV.G.1x |
Nomination and
Authority Forms |
7/17/89-3/31/11 |
| |
|
|
IX.D
University Investments |
|
IX.D.6x |
Regulations
Governing the Faculty Home Mortgage Loan Program |
11/7/97-11/7/02 |
| |
|
|
V.
Revenue Generating Activities [Top] |
|
V.A.1x |
Revenue
Generating Activities |
6/10/93-3/8/00 |
V.A.3x |
Responsibility
For The Collection, Reporting,
And Remittance Of Virginia
Sales Tax |
6/1/86-1/25/00 |
| |
|
|
VI.A
Disbursements [Top] |
|
VI.A.1x |
Disbursements:
General Requirements |
9/9/98-7/1/01 |
VI.A.2x |
Procedures
and Documentation Required for Specified Categories
of Expenditures |
5/16/88-3/29/00 |
VI.A.3x |
Restrictions
on Specified Categories
of Expenditures |
2/14/92-11/11/99 |
VI.A.3x2 |
Restrictions
on Specified Categories
of Expenditures |
11/11/99-07/01/01 |
VI.A.4x |
Payments
to Commercial Vendors |
9/15/87-3/29/00 |
VI.A.5x |
Payments
to Individuals |
1/24/94-3/29/00 |
VI.A.6x |
Payments
to University Departments |
9/1/88-1/25/00 |
VI.A.6x2 |
Payments
to University Departments |
1/25/00-6/12/01 |
VI.A.7x |
Inter-Agency
Transactions |
7/1/95-1/25/00 |
VI.A.7x2 |
Inter-Agency
Transactions |
1/25/00-3/31/11 |
VI.A.8x |
Receiving
Goods and Services |
7/17/89-7/1/01 |
VI.A.9x |
The
Use of Payment Voucher Forms for Demand Payments
and Reimbursement of Individuals |
7/1/96-3/29/00 |
VI.A.9x2 |
The Use
of Payment Voucher Forms for Demand Payments
and Reimbursement of Individuals See also VI.F.4x |
3/29/00-7/2/01 |
VI.A.10x |
Meal Expense |
|
VI.A.11x |
Internal
Catering Guidelines |
|
VI.A.13x |
Local Fund Expenditures |
|
| |
|
|
VI.B Travel
Expenses [Top] |
|
VI.B.1x |
Travel
Policy |
7/1/95-4/21/00 |
VI.B.1x2 |
Travel
Policy |
4/21/00-7/02/01 |
VI.B.2x |
Travel
Authorization |
7/1/95-4/21/00 |
VI.B.3x |
Travel
Transportation Issues |
7/1/95-4/21/00 |
VI.B.4x |
Travel
Meals and Lodging |
5/1/97-4/21/00 |
VI.B.5x |
Submitting
Claims for Travel Reimbursement |
8/20/95-4/21/00 |
VI.B.6x |
Travel
- Day-Trips and Non-Employee Travel |
7/1/95-4/21/00 |
VI.B.7x |
Travel
- Miscellaneous Expenses |
7/1/95-4/21/00 |
VI.B.8x |
University
Flight Charter Service |
3/12/92-4/21/00 |
VI.B.9x |
Air Travel
Contact |
11/15/91-4/21/00 |
VI.B.10 |
University
Travel Card Program |
8/2/06 |
VI.B.10x |
American
Express Travel Card |
6/15/97-3/3/00 |
VI.B.10x2 |
American
Express Travel Card |
3/3/00-2/3/05 |
| |
|
|
VI.C Moving
Expenses [Top] |
|
VI.C.1x |
Moving
Expenses |
3/25/94-3/28/00 |
VI.C.2x |
Moving
Expense Employment Agreement, Moving
Expense Funding, Interview Expenses |
3/25/94-3/28/00 |
VI.C.3x |
Moving
Expense Reimbursement Limits |
3/25/94-3/28/00 |
VI.C.3x2 |
Moving
Expense Reimbursement Limits |
3/25/94-5/06/03 |
VI.C.4x |
Moving
and Relocation Documentation,
Moving Expense Reimbursement |
3/25/94-3/28/00 |
VI.C.5x |
Moving
Expense IRS Regulations |
3/25/94-3/28/00 |
VI.D.1x |
Revenue
Refund Vouchers |
8/15/96-3/29/00 |
| |
|
|
VI.E. Expenditure
Reimbursements [Top] |
|
VI.E.1x |
Expenditure
Reimbursements |
4/3/89-1/24/00 |
VI.E.1x2 |
Expenditure
Reimbursements |
1/25/00-6/30/01 |
| |
|
|
VI.F - VI.H
Disbursements [Top] |
|
VI.F.1 |
Disbursements:
General Requirements |
9/9/88-7/18/11 |
VI.F.2x2 |
Restrictions
on Local Funds Expenditures |
11/11/99-7/2/01 |
VI.F.2x3 |
Restrictions
on Local Funds Expenditures |
7/2/01-4/9/03 |
VI.F.3x |
Timely
Payment to Vendors |
9/1/88-1/31/02 |
VI.F.3x2 |
Timely Payments to Vendors |
2/6/02 - 7/18/11 |
VI.F.4x |
Use
of the Payment Voucher and Demand Payments |
7/02/01 - 5/29/02 |
VI.F.4x2 |
Use
of the Payment Voucher and Demand Payments |
5/29/02 - 4/7/04 |
| |
See also VI.A.9x & VI.A.9x2 |
|
VI.G.1x |
Travel
Expenses |
7/02/01 - 10/01/02 |
VI.G.1x2 |
Travel
Expenses |
4/21/03 - 11/24/03 |
VI.G.1x3 |
Travel
Expenses |
11/24/03 - 1/9/04 |
VI.G.1x4 |
Travel
Expenses |
1/9/04 - 7/14/04 |
VI.G.1x5 |
Travel
Expenses |
7/14/04 - 7/13/06 |
| |
See also VI.B1x & VI.B.1x2 |
|
VI.G.2x |
Meal
Expenses |
7/01/01 - 1/6/04 |
VI.G.2 |
Busness Meals |
1/6/04 - |
VI.G.3 |
Social Event Meals |
2/20/04 - |
VI.G.4x |
Consulting |
7/01/01 - 4/7/04 |
VI.G.4 |
Academic Services |
4/8/04 - |
VI.H.1x |
Receiving
Goods and Services |
7/1/01 - 6/15/04 |
VI.H.1x2 |
Receiving
Goods and Services |
6/16/04 - 7/18/11 |
| |
|
|
VII
Acquisition of Goods and Services [Top] |
|
VII.A Purchasing: General [Top] |
|
VII.A.1x |
Use of
Chemstores |
1/4/94-3/31/00 |
VII.A.1x2 |
Use of
Chemstores |
3/31/00-6/30/01 |
VII.A.2x |
Purchase
of Goods from Outside Vendors |
7/1/96-7/1/01 |
VII.A.6x |
Surplus
Property Disposal |
10/31/96-7/1/00 |
VII.A.6x2 |
Surplus
Property Disposal |
7/1/00-7/2/01 |
VII.A.7x |
Types
of Purchases Requiring Special
Processing |
1/4/94-5/15/00 |
VII.A.7x2 |
Types
of Purchases Requiring Special
Processing |
5/15/00-7/2/01 |
VII.A.8x |
Acceptance
of Gifts or Other Special
Benefits From Vendors To
the University |
11/11/92-4/11/00 |
VII.A.9x |
Procurement
of Professsional and Non-Professional Services
|
1/1//89-3/29/00 |
VII.A.10x |
Silver
Recovery |
2/14/92-7/1/01 |
VII.A.11x |
Timely
Payment to Vendors |
9/1/88-7/1/01 |
VII.A.12x |
Problem
Orders |
9/1/88-7/1/01 |
VII.A.13x |
Management
of Gas Cylinders |
3/16/87- |
VII.A.14x |
Receiving
Goods and Shipping Terms |
9/1/88-7/1/01 |
VII.A.15x |
Use of
University Purchasing Card |
2/10/97-4/11/00 |
VII.A.15x2 |
Use
of University Purchasing Card |
4/11/00-7/1/01 |
| |
|
|
VII.B
Use of University Printing Office [Top] |
|
VII.B.1 |
Use of University Printing Services |
1/15/88-8/28/07 |
VII.B.2 |
Requesitioning from University Printing Services |
9/15/87-8/28/07 |
VII.B.2x |
Requisitioning
From Printing Services |
9/15/87-2/1/00 |
VII.B.3 |
University Mail Services
|
11/2/95-3/26/04 |
| |
|
|
VII.C
Purchasing: General [Top] |
|
VII.C.1x |
Purchase
of Goods and Services from Outside Vendors |
7/1/96-7/2/01 |
VII.C.1x2 |
Purchase
of Goods and Services from Outside Vendors |
7/2/01-10/15/04 |
VII.C.3x |
Use of
the University Purchasing Card |
5/03-10/21/03 |
VII.C.3x2 |
Use of the University Purchasing Card |
10/21/03-4/29/05 |
VII.C.3x3 |
Use of the University Purchasing Card |
3/29/05-2/5/07 |
| |
|
|
VII.D Other
Goods and Services [Top] |
|
VII.D.3x |
Internal
Catering Guidelines |
1/13/93-4/9/03 |
| |
|
|
VII.F Dining
Services [Top] |
|
VII.F.1x |
Catering |
6/6/97-10/21/03 |
VII.F.1 |
Catering |
10/22/03 - |
VII.F.3x |
Sale of
Alcoholic Beverages |
10/13/94-10/21/03 |
VII.F.3 |
Sale of Alcoholic Beverages |
10/22/03- |
| |
|
|
| VII.G.1 |
Computer
Sales through Cavalier Computers
[Top] |
1/7/93-10/13/03 |
|
|
|
VII.H Insurance
and Liability [Top] |
|
VII.H.1x |
Risk Management
Program (Insurance Coverage) |
7/1/9-1/2/00 |
VII.H.1 |
Risk Management Program
(Insurance Coverage) |
1/2/00- |
VII.H.2 |
Reimbursement of Housing
Resident Claims |
3/1/97- |
VII.H.3 |
Restitution and Recovery
from Third Parties for Departmental Damage |
3/2/97- |
VII.H.4 |
Phasing out the Use
of 15-Passenger Vans |
3/12/02 - |
| |
|
|
VII.N
Administrative Computing Services [Top] |
|
VII.N.10 |
Administrative
Computing Services Work
Requests |
1/1/89 - |
| |
|
|
VII.Q Parking
and Transportation Services [Top] |
|
VII.Q.1 |
Parking & Transportation Services |
7/17/89-7/13/07 |
VII.Q.2 |
Parking Regulations |
7/15/86-7/30/07 |
VII.Q.4x |
Use of
Motor Pool Vehicles |
3/12/92-4/11/00 |
VII.Q.4x2 |
Use of
Motor Pool Vehicles |
4/11/00-7/1/01 |
| |
|
|
VII.R
Contracts [Top] |
|
VII.R.1x |
Contracts |
4/27/92-10/15/02 |
VII.R.1x2 |
Contracts |
10/15/02-9/14/05 |
VII.R.1x3 |
Contracts |
9/14/05-5/31/12 |
VII.R.2x |
Functions of Administrative Offices Responsible for Executing Contracts |
3/25/94-3/8/00 |
VII.R.2x2 |
Functions of Administrative Offices Responsible for Executing Contracts |
3/8/00-5/31/12 |
VII.R.5x |
Additional Review for Proposed Acquisitions of Real Estate and Renewals of Real Estate Leases |
7/17/89-7/30/08 |
VII.R.7x |
Treasury
Board Equipment Financing Program |
2/28/92-2/1/00 |
VII.R.10x |
Equipment
Loans |
|
VII.R.11x |
Consulting |
8/1/95-7/1/00 |
VII.R.12x |
Contractual
Teaching Services and
Non-Teaching Academic Consulting |
11/24/93-7/1/00 |
VII.R.13x |
Honoraria |
1/24/94-5/20/05 |
VII.R.13x |
Payment of Honoraria to Non-Employees |
5/20/05-1/-30/07 |
| |
|
|
VIII.
Sponsored Program Activities [Top] |
|
VIII.A.1x |
Grants and Contracts: Definition, Solicitation, Clearance, and Acceptance |
8/15/96-1/28/04 |
VIII.A.2x |
Grants and Contracts: Responsibility of the Office of Sponsored Programs |
12/15/86-3/6/00 |
VIII.A.3x |
Grants and Contracts: Responsibility of the Vice President for Research and Public Service |
1/1/89-3/1/00 |
VIII.A.3 |
Grants and Contracts: Responsibility ofthe Vice President for Research and Public Service |
3/1/00 - 7/12/04 |
VIII.A.4x |
Grants and Contracts: Documents to be Approved by the Office of Sponsored Programs |
1/1/89-3/8/00 |
VIII.A.5x |
Grant and Contract Changes |
8/15/96-3/8/00 |
VIII.A.5x2 |
Grant and Contract Changes |
3/8/00-9/21/04 |
VIII.A.6x |
Charging
of Administrative and Clerical Salaries |
9/20/96-1/28/04 |
VIII.B.1x |
Resolution of Conflicts of Interest as They Relate to Research Contracts |
5/13/00-6/17/10 |
VIII.C.1x |
Compliance
with Sponsor Requirements |
1/15/88-7/6/00 |
VIII.C.1x2 |
Compliance
with Sponsor Requirements |
7/7/00-6/30/02 |
VIII.C.2x |
Sponsored
Program Deficit Accounts |
5/16/88-3/8/00 |
VIII.C.2x2 |
Sponsored
Program Deficit Accounts |
3/8/00-3/20/03 |
VIII.C.2 |
Sponsored
Program Deficit Accounts |
3/21/03 - |
VIII.C.5x |
Property Management and Shared Use of Equipment |
10/31/96-4/25/05 |
VIII.D.1x |
Indirect
Costs |
7/1/99-5/1/00 |
VIII.E.1x |
Property Accounting - Overview |
2/28/92-4/25/05 |
VIII.E.2x |
Property
Accounting - Property Included and Excluded |
10/31/96-9/21/04 |
VIII.E.2x2 |
Property Accounting - Property Included and Excluded |
9/22/04-4/25/05 |
VIII.E.3x |
Property Accounting - Acquisition of Research Equipment and Materials |
10/31/96-4/25/05 |
VIII.E.4x |
Property
Accounting - Maintenance of Equipment Records |
5/11/99-9/20/04 |
VIII.E.4x2 |
Property
Accounting - Maintenance of Equipment Records |
9/21/04-4/20/05 |
VIII.E.4x3 |
Property
Accounting - Maintenance of Equipment Records |
4/21/05-11/27/07 |
VIII.E.4x4 |
Property
Accounting - Maintenance of Equipment Records |
11/27/07-6/28/2011 |
VIII.E.5x |
Property Accounting - Equipment Title, Disposition and Subcontracts |
2/28/96-4/26/05 |
VIII.E.6x |
Property Accounting - Equipment Screening |
10/31/96-4/26/05 |
| |
|
|
IX.
Development and Investments [Top] |
|
| |
IX.A. University Development |
|
| IX.A.1 |
Solicitation and Acceptance of Gifts and Bequests |
4/3/1989-7/27/2011 |
| IX.A.2x |
Receipt and Acknowledgement of Gifts |
4/3/1989-11/2/2012 |
| |
|
|
| |
IX.D. University Investments |
|
IX.D.10 |
Internal Loans from Current Funds |
2/28/92-8/20/09 |
IX.D.14 |
Maintenance
of Equipment Inventory |
7/01/02-11/07/05 |
| |
|
|
X.
Physical Resource Management [Top] |
|
X.A.1x |
Maintenance
of Equipment Inventory |
10/31/96-9/21/04 |
X.A.1x2 |
Maintenance
of Equipment Inventory |
9/22/04-4/20/05 |
X.A.2x |
Property Accounting - Transfer of Research Equipment from the University |
12/15/86-4/21/05 |
X.A.2x2 |
Property Accounting - Transfer of Research Equipment from the University |
4/21/05-6/17/08 |
X.A.3x |
Property Accounting - Transfer of Research Equipment to the University |
12/15/86-4/25/05 |
X.C.1x |
Equipment Trust Fund (ETF) |
10/31/96-4/25/05 |
X.E.1x |
University
Collections |
7/17/99-5/1/00 |
X.F.1x |
Surplus
Property Disposal |
7/1/00-4/17/04 |
X.F.1x2 |
Surplus Property Disposal |
4/17/04-5/3/05 |
X.F.1x3 |
Surplus Property Disposal |
5/3/05-5/27/05 |
X. F. 2 |
Silver Recovery |
2/14/92-5/22/06 |
| |
|
|
XI.
Personnel Policies [Top] |
|
XI.B.1x |
(See University Human Resources
Personnel
Policies) |
|
XI.C.1x |
Approval
for Serving Alcohol at
University Events |
5/1/90-12/1/99 |
| |
|
|
XII
Payroll Policies [Top] |
|
| |
(See University Human Resources
for current Payroll
Policies) |
|
XII.A.1x |
Payroll:
General Information |
3/12/92-7/1/99 |
XII.B.1x |
Payroll:
Departmental Responsibilities |
2/1/95-7/1/99 |
XII.C.1x |
Payroll:
Employee Responsibilities |
3/12/92-7/1/99 |
XII.C.2x |
Payroll:
Direct Authorization |
11/29/94-7/1/99 |
XII.D.1x |
Payroll:
New Hires |
1/28/93-7/1/99 |
XII.E.1x |
Payroll:
Benefits |
3/12/92-7/1/99 |
XII.E.2x |
Payroll:
Complimentary Benefits |
8/19/94-7/1/99 |
XII.F.1x |
Payroll:
Taxes |
6/23/97-7/1/99 |
XII.F.2x |
Payroll:
Debt Payments |
3/12/92-7/1/99 |
XII.F.3x |
Payroll:
Foreign National Individuals |
6/23/97-7/1/99 |
XII.F.4x |
Payroll:
Student Employment |
1/31/98-7/1/99 |
XII.G.1x |
Payroll:
Payroll Distribution and Earning Statement
Distribution |
7/1/97-7/1/99 |
XII.J.1x |
Payroll:
Paychecks |
3/12/92-7/1/99 |
XII.K.1x |
Payroll:
Payroll Transfers |
3/12/92-7/1/99 |
XII.L.1x |
Payroll:
Overpayments |
3/12/92-7/1/99 |
XII.P.1x |
Payroll:
Salary and Wage Changes |
3/12/92-7/1/99 |
XII.Z.1x |
Payroll:
Glossary |
3/12/92-7/1/99 |
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XIII.
Facilities Management[Top] |
|
XIII.A.2x |
Facilities
Management: Overview
of Facilities Management Activities |
2/9/94-3/23/00 |
XIII.C.1 |
Facilities
Management: Utilities
Services |
2/9/94-2/23/06 |
XIII.D.2 |
Factilities Management - Capital Budget Program |
2/9/94-8/14/09 |
XIII.E.1x |
University
of Virginia Key and Lock Policy |
12/15/94-3/27/01 |
XIII.F.1x |
Facilities
Management: Disposal of Confidential Documents |
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|
|
XIV.
Environmental Health and Safety [Top] |
|
| |
|
|
XV.
Other Policies [Top] |
|
XV.A.1x |
Conflict of Interests |
8/1/93-7/5/06 |
XV.D.1x |
Protecting Privacy Rights of Students |
8/7/96-6/2/06 |
XV.D.1x2 |
Protecting Privacy Rights of Students |
6/02/06-1/24/07 |
XV.D.2x |
Requesting
a Refund of Student Activity
Fees |
11/95-11/18/99 |
XV.E.1 |
Copyright Policy |
5/30/98- |
XV.E.2x |
Patent
Policy |
6/23/93-5/31/00 |
XV.E.3 |
Classified Research |
7/22/94-5/2/05 |
XV.H.1x |
Health
Insurance Premium Reimbursements |
2/2/98-6/25/03 |
XV.I.1 |
Use of the Rotunda |
1/7/00-4/12/06 |
XV.I.1x |
Use
of the Rotunda |
5/22/98-1/7/00 |
XV.J.1 |
Security and Firearms |
12/4/95-7/1/09 |
XV.L.1 |
University Related Foundations |
5/1/97-8/7/08 |
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