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Archived Policies Table of Contents

Contents

Section I Internal Controls
Section II Financial Accounting Policy
Section III Budget
Section IV Bursar's Office
Section V Revenue Generating Activities
Section VI Disbursements General
Section VII Acquisitions of Goods and Services
Section VIII Sponsored Program Activities
Section IX Development and Investments
Section X Physical Resource Management
Section XI Personnel Policies
Section XII Payroll Policies
Section XIII Facilities Management
Section XIV Environmental Health and Safety
Section XV Other Policies

Archived Policies

   
Effective Date

I. Internal Controls [Top]

I.A.1
Internal Controls
7/17/89-5/16/03
I.A.1x
Internal Controls
7/17/89-3/7/00
I.A.1x2
Internal Controls
3/8/00-6/14/01
I.A.1x3
Internal Controls
6/15/01-5/15/03
I.A.1x4
Internal Controls
5/15/03-7/14/09
I.A.2
Reporting Fraudulent Transactions
11/15/91-
I.B.1x
Responsibility for the Development of Policies And Procedures
2/17/92-11/13/02
I.C.1
Internal Audit
4/14/92-12/1/03
I.G.1
Terms and Conditions for Contracted Independent Organizations and Fraternal Organizations
5/27/94-11/03/08
     

II. Financial Accounting Policy [Top]

II.A.1x
Financial Accounting Policy: General
7/17/89-1/25/00
II.A.2x
Financial Accounting Policy: University
7/17/89-1/25/00
II.A.2x2
Financial Accounting Policy: University
1/25/00-5/9/05
II.A.3
Financial Accounting Policy: Medical Center
7/17/89 - 7/12/04
II.B.1x
University Financial Accounting System
7/15/87-1/25/00
II.B.1x2
University Financial Accounting System
1/25/00-6/20/02
II.B.2
University System: Reconciliations
4/28/03-8/11/09
II.B.2x
University System: Reconciliations
7/17/89-1/25/00
II.B.2x2
University Account Reconciliations
1/25/00-6/30/01
II.B.2x3
University Account Reconciliations
6/30/01-4/28/03
II.B.2x4
University Reviews & Reconciliations
4/28/03-8/11/09
II.B.6x
Cash Deficits
4/1/95-7/10/00
II.B.6x2 Cash Deficits
7/10/00-6/28/11
II.C.1x
Records Retention and Disposition
6/24/94-2/8/00
II.C.1x2
Records Retention and Disposition
2/8/00-6/29/01
II.C.1x3
Records Retention and Disposition
6/29/01-11/26/12
II.E.1x
Establishment and Operation of a Bank Account
12/19/97-4/7/06
II.E.2x
Petty Cash, Petty Cash Checking and Change Funds (see also IV.B.1x)
9/14/00-8/19/01
II.E.2x2
Petty Cash, Petty Cash Checking and Change Funds (see also IV.B.1x)
8/19/01-11/1/02
II.E.2x3
Petty Cash, Petty Cash Checking and Change Funds (see also IV.B.1x)
11/1/01-12/10/02
II.E.2x4
Petty Cash, Petty Cash Checking and Change Funds (see also IV.B.1x)
12/10/02-9/23/11
II.E.3x
Cash Balances
6/15/87-6/28/11
II.E.4x
Controlling Cash Items
7/17/89-6/30/01
   

III. Budget [Top]

III.A.1
Budgeting and Budgeting Process
7/9/93-6/8/09
III.A.2
Budgetary Control
2/1/00-6/8/09
III.A.2x
Budgetary Control
7/9/93-2/1/00
   

IV. Bursar's Office [Top]

IV.A.1x
Establishment and Operation of a Bank Account
12/19/97-3/3/00
IV.B.1x
Petty Cash, Petty Cash Checking and Change Funds (see also II.E.2x)
4/5/94-3/7/00
IV.B.2x
Bursar Functionality in the Integrated Student Information System
1/1/89-3/3/00
IV.B.2x2
Bursar Functionality in the Integrated Student Information System
3/3/00-3/31/11
IV.C.1x
Cash Balances
6/15/87-3/3/00
IV.C.1x2
Cash Balances  
IV.D.1x
Cashiering Activities  
IV.E.1x
Credit And Collection
4/3/89-3/3/00
IV.F.1x
Payroll Check Distribution
7/17/89-7/1/99
IV.F.2x
Unclaimed Payroll Checks
7/17/89-7/1/99
IV.G.1x
Nomination and Authority Forms
7/17/89-3/31/11
     

IX.D University Investments

 
IX.D.6x
Regulations Governing the Faculty Home Mortgage Loan Program
11/7/97-11/7/02
   

V. Revenue Generating Activities [Top]

V.A.1x
Revenue Generating Activities
6/10/93-3/8/00
V.A.3x
Responsibility for the Collection, Reporting, and Remittance of Virginia Sales Tax
6/1/86-1/25/00
V.A.3x2
Responsibility for the Collection, Reporting, and Remittance of Virginia Sales Tax
6/1/86-1/25/00
   

VI.A Disbursements [Top]

VI.A.1x
Disbursements: General Requirements
9/9/98-7/1/01
VI.A.2x
Procedures and Documentation Required for Specified Categories of Expenditures
5/16/88-3/29/00
VI.A.3x
Restrictions on Specified Categories of Expenditures
2/14/92-11/11/99
VI.A.3x2
Restrictions on Specified Categories of Expenditures
11/11/99-07/01/01
VI.A.4x
Payments to Commercial Vendors
9/15/87-3/29/00
VI.A.5x
Payments to Individuals
1/24/94-3/29/00
VI.A.6x
Payments to University Departments
9/1/88-1/25/00
VI.A.6x2
Payments to University Departments
1/25/00-6/12/01
VI.A.7x
Inter-Agency Transactions
7/1/95-1/25/00
VI.A.7x2
Inter-Agency Transactions
1/25/00-3/31/11
VI.A.8x
Receiving Goods and Services
7/17/89-7/1/01
VI.A.9x
The Use of Payment Voucher Forms for Demand Payments and Reimbursement of Individuals
7/1/96-3/29/00
VI.A.9x2
The Use of Payment Voucher Forms for Demand Payments and Reimbursement of Individuals See also VI.F.4x
3/29/00-7/2/01
VI.A.10x
Meal Expense  
VI.A.11x
Internal Catering Guidelines  
VI.A.13x
Local Fund Expenditures  
   

VI.B Travel Expenses [Top]

VI.B.1x
Travel Policy
7/1/95-4/21/00
VI.B.1x2
Travel Policy
4/21/00-7/02/01
VI.B.2x
Travel Authorization
7/1/95-4/21/00
VI.B.3x
Travel Transportation Issues
7/1/95-4/21/00
VI.B.4x
Travel Meals and Lodging
5/1/97-4/21/00
VI.B.5x
Submitting Claims for Travel Reimbursement
8/20/95-4/21/00
VI.B.6x
Travel - Day-Trips and Non-Employee Travel
7/1/95-4/21/00
VI.B.7x
Travel - Miscellaneous Expenses
7/1/95-4/21/00
VI.B.8x
University Flight Charter Service
3/12/92-4/21/00
VI.B.9x
Air Travel Contact
11/15/91-4/21/00
VI.B.10
University Travel Card Program
8/2/06
VI.B.10x
American Express Travel Card
6/15/97-3/3/00
VI.B.10x2
American Express Travel Card
3/3/00-2/3/05
   

VI.C Moving Expenses [Top]

VI.C.1x
Moving Expenses
3/25/94-3/28/00
VI.C.2x
Moving Expense Employment Agreement, Moving Expense Funding, Interview Expenses
3/25/94-3/28/00
VI.C.3x
Moving Expense Reimbursement Limits
3/25/94-3/28/00
VI.C.3x2
Moving Expense Reimbursement Limits
3/25/94-5/06/03
VI.C.4x
Moving and Relocation Documentation, Moving Expense Reimbursement
3/25/94-3/28/00
VI.C.5x
Moving Expense IRS Regulations
3/25/94-3/28/00
VI.D.1x
Revenue Refund Vouchers
8/15/96-3/29/00
   

VI.E. Expenditure Reimbursements [Top]

VI.E.1x
Expenditure Reimbursements
4/3/89-1/24/00
VI.E.1x2
Expenditure Reimbursements
1/25/00-6/30/01
     

VI.F - VI.H Disbursements [Top]

VI.F.1
Disbursements: General Requirements 
9/9/88-7/18/11
VI.F.2x2
Restrictions on Local Funds Expenditures 
11/11/99-7/2/01
VI.F.2x3
Restrictions on Local Funds Expenditures 
7/2/01-4/9/03
VI.F.3x
Timely Payment to Vendors
9/1/88-1/31/02
VI.F.3x2
Timely Payments to Vendors
2/6/02 - 7/18/11
VI.F.4x
Use of the Payment Voucher and Demand Payments
7/02/01 - 5/29/02
VI.F.4x2
Use of the Payment Voucher and Demand Payments
5/29/02 - 4/7/04
VI.F.4x3
Use of the Payment Voucher and Demand Payments
4/7/04 - 7/22/14
  See also VI.A.9x & VI.A.9x2  
VI.G.1x
Travel Expenses
7/02/01 - 10/01/02
VI.G.1x2
Travel Expenses
4/21/03 - 11/24/03
VI.G.1x3
Travel Expenses
11/24/03 - 1/9/04
VI.G.1x4
Travel Expenses
1/9/04 - 7/14/04
VI.G.1x5
Travel Expenses
7/14/04 - 7/13/06
  See also VI.B1x & VI.B.1x2
VI.G.2x
Meal Expenses
7/01/01 - 1/6/04
VI.G.2
Busness Meals
1/6/04 -
VI.G.3
Social Event Meals
2/20/04 -
VI.G.4x
Consulting
7/01/01 - 4/7/04
VI.G.4
Academic Services
4/8/04 -
VI.H.1x
Receiving Goods and Services
7/1/01 - 6/15/04
VI.H.1x2
Receiving Goods and Services
6/16/04 - 7/18/11
     

VII Acquisition of Goods and Services [Top]

VII.A Purchasing: General [Top]

VII.A.1x
Use of Chemstores
1/4/94-3/31/00
VII.A.1x2
Use of Chemstores
3/31/00-6/30/01
VII.A.2x
Purchase of Goods from Outside Vendors
7/1/96-7/1/01
VII.A.6x
Surplus Property Disposal
10/31/96-7/1/00
VII.A.6x2
Surplus Property Disposal
7/1/00-7/2/01
VII.A.7x
Types of Purchases Requiring Special Processing
1/4/94-5/15/00
VII.A.7x2
Types of Purchases Requiring Special Processing
5/15/00-7/2/01
VII.A.8x
Acceptance of Gifts or Other Special Benefits From Vendors To the University
11/11/92-4/11/00
VII.A.9x
Procurement of Professsional and Non-Professional Services
1/1//89-3/29/00
VII.A.10x
Silver Recovery
2/14/92-7/1/01
VII.A.11x
Timely Payment to Vendors
9/1/88-7/1/01
VII.A.12x
Problem Orders
9/1/88-7/1/01
VII.A.13x
Management of Gas Cylinders
3/16/87-
VII.A.14x
Receiving Goods and Shipping Terms
9/1/88-7/1/01
VII.A.15x
Use of University Purchasing Card
2/10/97-4/11/00
VII.A.15x2
Use of University Purchasing Card
4/11/00-7/1/01
     

VII.B  Use of University Printing Office [Top]

VII.B.1
Use of University Printing Services
1/15/88-8/28/07
VII.B.2
Requesitioning from University Printing Services
9/15/87-8/28/07
VII.B.2x
Requisitioning From Printing Services
9/15/87-2/1/00
VII.B.3
University Mail Services
11/2/95-3/26/04
     

VII.C  Purchasing: General [Top]

VII.C.1x
Purchase of Goods and Services from Outside Vendors
7/1/96-7/2/01
VII.C.1x2
Purchase of Goods and Services from Outside Vendors
7/2/01-10/15/04
VII.C.3x
Use of the University Purchasing Card
5/03-10/21/03
VII.C.3x2
Use of the University Purchasing Card
10/21/03-4/29/05
VII.C.3x3
Use of the University Purchasing Card
3/29/05-2/5/07
     

VII.D Other Goods and Services [Top]

 
VII.D.3x
Internal Catering Guidelines 
1/13/93-4/9/03
     

VII.F Dining Services [Top]

 
VII.F.1x
Catering
6/6/97-10/21/03
VII.F.1
Catering
10/22/03 -
VII.F.3x
Sale of Alcoholic Beverages
10/13/94-10/21/03
VII.F.3
Sale of Alcoholic Beverages
10/22/03-
     
VII.G.1 Computer Sales through Cavalier Computers [Top]
1/7/93-10/13/03
   

VII.H Insurance and Liability [Top]

VII.H.1x
Risk Management Program (Insurance Coverage)
7/1/9-1/2/00
VII.H.1
Risk Management Program (Insurance Coverage)
1/2/00-
VII.H.2
Reimbursement of Housing Resident Claims
3/1/97-
VII.H.3
Restitution and Recovery from Third Parties for Departmental Damage
3/2/97-
VII.H.4
Phasing out the Use of 15-Passenger Vans
3/12/02 -
   

VII.N  Administrative Computing Services [Top]

 
VII.N.10
Administrative Computing Services Work Requests
1/1/89 -
     

VII.Q  Parking and Transportation Services [Top]

VII.Q.1
Parking & Transportation Services
7/17/89-7/13/07
VII.Q.2
Parking Regulations
7/15/86-7/30/07
VII.Q.4x
Use of Motor Pool Vehicles
3/12/92-4/11/00
VII.Q.4x2
Use of Motor Pool Vehicles
4/11/00-7/1/01
   

VII.R  Contracts [Top]

VII.R.1
Contracts
4/27/92-11/14/05
VII.R.1x
Contracts
4/27/92-10/15/02
VII.R.1x2
Contracts
10/15/02-9/14/05
VII.R.1x3
Contracts
9/14/05-5/31/12
VII.R.2
Functions of Administrative Offices Responsible for Executing Contracts
3/25/94-3/8/00
VII.R.2x
Functions of Administrative Offices Responsible for Executing Contracts
3/25/94-3/8/00
VII.R.2x2
Functions of Administrative Offices Responsible for Executing Contracts
3/8/00-5/31/12
VII.R.5x
Additional Review for Proposed Acquisitions of Real Estate and Renewals of Real Estate Leases
7/17/89-7/30/08
VII.R.7x
Treasury Board Equipment Financing Program
2/28/92-2/1/00
VII.R.10x
Equipment Loans  
VII.R.11x
Consulting
8/1/95-7/1/00
VII.R.12x
Contractual Teaching Services and Non-Teaching Academic Consulting
11/24/93-7/1/00
VII.R.13x
Honoraria
1/24/94-5/20/05
VII.R.13x2
Payment of Honoraria to Non-Employees
1/24/1994-5/20/05
VII.R.13x3
Payment of Honoraria to Non-Employees
1/30/07-7/14/2014
   

VIII.  Sponsored Program Activities [Top]

VIII.A.1x
Grants and Contracts: Definition, Solicitation, Clearance, and Acceptance
8/15/96-1/28/04
VIII.A.2x
Grants and Contracts: Responsibility of the Office of Sponsored Programs
12/15/86-3/6/00
VIII.A.3x
Grants and Contracts: Responsibility of the Vice President for Research and Public Service
1/1/89-3/1/00
VIII.A.3
Grants and Contracts: Responsibility ofthe Vice President for Research and Public Service
3/1/00 - 7/12/04
VIII.A.4x
Grants and Contracts: Documents to be Approved by the Office of Sponsored Programs
1/1/89-3/8/00
VIII.A.5x
Grant and Contract Changes
8/15/96-3/8/00
VIII.A.5x2
Grant and Contract Changes
3/8/00-9/21/04
VIII.A.6x
Charging of Administrative and Clerical Salaries
9/20/96-1/28/04
VIII.B.1x
Resolution of Conflicts of Interest as They Relate to Research Contracts
5/13/00-6/17/10
VIII.C.1x
Compliance with Sponsor Requirements
1/15/88-7/6/00
VIII.C.1x2
Compliance with Sponsor Requirements
7/7/00-6/30/02
VIII.C.2x
Sponsored Program Deficit Accounts
5/16/88-3/8/00
VIII.C.2x2
Sponsored Program Deficit Accounts
3/8/00-3/20/03
VIII.C.2
Sponsored Program Deficit Accounts
3/21/03 -
VIII.C.5x
Property Management and Shared Use of Equipment
10/31/96-4/25/05
VIII.D.1x
Indirect Costs
7/1/99-5/1/00
VIII.E.1x
Property Accounting - Overview
2/28/92-4/25/05
VIII.E.2x
Property Accounting - Property Included and Excluded
10/31/96-9/21/04
VIII.E.2x2
Property Accounting - Property Included and Excluded
9/22/04-4/25/05
VIII.E.3x
Property Accounting - Acquisition of Research Equipment and Materials
10/31/96-4/25/05
VIII.E.4x
Property Accounting - Maintenance of Equipment Records
5/11/99-9/20/04
VIII.E.4x2
Property Accounting - Maintenance of Equipment Records
9/21/04-4/20/05
VIII.E.4x3
Property Accounting - Maintenance of Equipment Records
4/21/05-11/27/07
VIII.E.4x4
Property Accounting - Maintenance of Equipment Records
11/27/07-6/28/2011
VIII.E.5x
Property Accounting - Equipment Title, Disposition and Subcontracts
2/28/96-4/26/05
VIII.E.6x
Property Accounting - Equipment Screening
10/31/96-4/26/05
   

IX. Development and Investments [Top]

  IX.A. University Development  
IX.A.1 Solicitation and Acceptance of Gifts and Bequests
4/3/1989-7/27/2011
IX.A.2x Receipt and Acknowledgement of Gifts
4/3/1989-11/2/2012
IX.A.4 Solicitation and Acceptance of Certain Types of Gifts
4/3/1989-2/7/2000
IX.A.7 Bequests and University Life Income Plans
4/3/1989-9/13/2013
   
  IX.D. University Investments
IX.D.10
Internal Loans from Current Funds
2/28/92-8/20/09
IX.D.14
Maintenance of Equipment Inventory
7/01/02-11/07/05
   

X.  Physical Resource Management [Top]

X.A.1x
Maintenance of Equipment Inventory
10/31/96-9/21/04
X.A.1x2
Maintenance of Equipment Inventory
9/22/04-4/20/05
X.A.2x
Property Accounting - Transfer of Research Equipment from the University
12/15/86-4/21/05
X.A.2x2
Property Accounting - Transfer of Research Equipment from the University
4/21/05-6/17/08
X.A.3x
Property Accounting - Transfer of Research Equipment to the University
12/15/86-4/25/05
X.C.1x
Equipment Trust Fund (ETF)
10/31/96-4/25/05
X.E.1x
University Collections
7/17/99-5/1/00
X.F.1x
Surplus Property Disposal 
7/1/00-4/17/04
X.F.1x2
Surplus Property Disposal
4/17/04-5/3/05
X.F.1x3
Surplus Property Disposal
5/3/05-5/27/05
X. F. 2
Silver Recovery
2/14/92-5/22/06
   

XI.  Personnel Policies [Top]

XI.A.1
Faculty Overload Responsibilities for Supplemental Compensation
XI.B.1x
(See University Human Resources Personnel Policies)
XI.C.1x
Approval for Serving Alcohol at University Events
5/1/90-12/1/99
   

XII Payroll Policies [Top]

  (See University Human Resources for current Payroll Policies)
XII.A.1x
Payroll: General Information
3/12/92-7/1/99
XII.B.1x
Payroll: Departmental Responsibilities
2/1/95-7/1/99
XII.C.1x
Payroll: Employee Responsibilities
3/12/92-7/1/99
XII.C.2x
Payroll: Direct Authorization
11/29/94-7/1/99
XII.D.1x
Payroll: New Hires
1/28/93-7/1/99
XII.E.1x
Payroll: Benefits
3/12/92-7/1/99
XII.E.2x
Payroll: Complimentary Benefits
8/19/94-7/1/99
XII.F.1x
Payroll: Taxes
6/23/97-7/1/99
XII.F.2x
Payroll: Debt Payments
3/12/92-7/1/99
XII.F.3x
Payroll: Foreign National Individuals
6/23/97-7/1/99
XII.F.4x 
Payroll: Student Employment
1/31/98-7/1/99
XII.G.1x
Payroll: Payroll Distribution and Earning Statement Distribution
7/1/97-7/1/99
XII.J.1x
Payroll: Paychecks
3/12/92-7/1/99
XII.K.1x 
Payroll: Payroll Transfers
3/12/92-7/1/99
XII.L.1x
Payroll: Overpayments
3/12/92-7/1/99
XII.P.1x
Payroll: Salary and Wage Changes
3/12/92-7/1/99
XII.Z.1x 
Payroll: Glossary
3/12/92-7/1/99
     

XIII.  Facilities Management[Top]

 
XIII.A.2x
Facilities Management: Overview of Facilities Management Activities
2/9/94-3/23/00
XIII.C.1
Facilities Management: Utilities Services
2/9/94-2/23/06
XIII.D.2
Factilities Management - Capital Budget Program
2/9/94-8/14/09
XIII.E.1x
University of Virginia Key and Lock Policy
12/15/94-3/27/01
XIII.F.1x
Facilities Management: Disposal of Confidential Documents  
   

XIV.  Environmental Health and Safety [Top]

   

XV.  Other Policies [Top]

XV.A.1x
Conflict of Interests
8/1/93-7/5/06
XV.D.1x
Protecting Privacy Rights of Students
8/7/96-6/2/06
XV.D.1x2
Protecting Privacy Rights of Students
6/02/06-1/24/07
XV.D.2x 
Requesting a Refund of Student Activity Fees
11/95-11/18/99
XV.E.1
Copyright Policy
5/30/98-
XV.E.2x 
Patent Policy
6/23/93-5/31/00
XV.E.3
Classified Research
7/22/94-5/2/05
XV.G.5
Use of the University's Federally Registered Trademark
9/22/94-9/16/14
XV.H.1x
Health Insurance Premium Reimbursements
2/2/98-6/25/03
XV.I.1
Use of the Rotunda
1/7/00-4/12/06
XV.I.1x
Use of the Rotunda
5/22/98-1/7/00
XV.I.2x
Road and Street Closings on University Grounds for Special Events and Construction/Utility Work
2/9/94-1/24/00
XV.J.1
Security and Firearms
12/4/95-7/1/09
XV.L.1
University Related Foundations
5/1/97-8/7/08