Issued: November 15, 1991
Owner: Director of Audits
REPORTING FRAUDULENT TRANSACTIONS
This policy has been migrated to the standardized format.
This policy describes the general guidelines for reporting fraudulent transactions.
2.0 Policy [Top]
2.1 Reporting Actions
When a fraudulent transaction is suspected, the dean/department head is responsible for immediately notifying the University Police (4-7166), the Audit Department (4-4110) and Office of Risk Management (4-3055). A preliminary investigation will be conducted by the University Police and the Audit Department.
NOTE: If the frandulent transaction involves equipment, also notify either the University Property Section (4-3719) or Medical Center Property Accounting (4-2954). These sections need written documentation to remove or change the status of a piece of equipment.
The Director of Audits will report the incident to both the Auditor of Public Accounts and the State Police IF:
The investigation finds a fraudulent transaction to be a reasonable possibility, AND
A State or University employee may be involved.
3.0 Definitions [Top]
Fraudulent transactions ordinarily involve a willful or deliberate action with the intent to obtain an unauthorized benefit. Fraudulent transactions can include but are not limited to:
- Misappropriation of cash or property,
- Falsification of time and attendance records,
- Unauthorized use of University property or the telephone system for long distance personal calls,
- Unauthorized use of University employees to perform non-University business,
- Unauthorized use of faculty/staff identification cards.
- Any other act that represents a knowing and willful violation of University policies and/or procedures.
4.0 References [Top]
5.0 Approvals and Revisions [Top]