REPORTING FRAUDULENT TRANSACTIONS
This policy has been migrated to the standardized format.
See http://etg07.itc.virginia.edu/policy/policydisplay?id='GOV-002'

• 1.0 Purpose
• 2.0 Policy
  • 2.1 Reporting Actions
• 3.0 Definitions
• 4.0 References
• 5.0 Approvals and Revisions

1.0 Purpose

This policy describes the general guidelines for reporting fraudulent transactions.

2.0 Policy [Top]

2.1 Reporting Actions

When a fraudulent transaction is suspected, the dean/department head is responsible for immediately notifying the University Police (4-7166), the Audit Department (4-4110) and Office of Risk Management (4-3055). A preliminary investigation will be conducted by the University Police and the Audit Department.

NOTE: If the frandulent transaction involves equipment, also notify either the University Property Section (4-3719) or Medical Center Property Accounting (4-2954). These sections need written documentation to remove or change the status of a piece of equipment.

The Director of Audits will report the incident to both the Auditor of Public Accounts and the State Police IF:

The investigation finds a fraudulent transaction to be a reasonable possibility, AND

A State or University employee may be involved.

3.0 Definitions [Top]

Fraudulent transactions ordinarily involve a willful or deliberate action with the intent to obtain an unauthorized benefit. Fraudulent transactions can include but are not limited to:

• Misappropriation of cash or property,
• Falsification of time and attendance records,
• Unauthorized use of University property or the telephone system for long distance personal calls,
• Unauthorized use of University employees to perform non-University business,
• Unauthorized use of faculty/staff identification cards.
• Any other act that represents a knowing and willful violation of University policies and/or procedures.

4.0 References [Top]

5.0 Approvals and Revisions [Top]