UNIVERSITY OF VIRGINIA
FINANCIAL AND ADMINISTRATIVE POLICIES MANUAL
TITLE: FINANCIAL ACCOUNTING POLICY- POLICY: II.A.2x
UNIVERSITY
The significant accounting policies of the University are as
follows:
Basis of Accounting
The University has adopted the accrual basis of accounting in
accordance with the American Institute of Certified Public
Accountants'audit guide for colleges and universities.
Accruals for interest on student loans and bond interest
payable, except for bond interest related to the replacement
hospital, are not recorded and are not considered by
management to be material. The University records pooled
endowment interest income on an accrual basis. The University
follows the practice of recording gifts and pledges when
collected. No value is assigned to art and other collections
received as gifts.
Non-faculty salaried employees' attendance and leave
regulations make provision for the granting of a specified
number of days of leave with pay each year. The amount of
leave earned but not taken is recorded on the balance sheet.
The amount reflects, as of June 30, all earned vacation leave
not taken and the amount payable under the Commonwealth of
Virginia's sick leave payout policy upon termination which is
the lesser of 25% of sick leave not taken or $2,500 per
employee with five or more years of service.
Fund Accounting
In order to ensure observance of limitations and restrictions
placed on the use of resources available to the University,
the accounts of the University are maintained in accordance
with principles of fund accounting. The accounts relating to
specified activities or objectives are classified into
separate funds. Similar funds are combined for financial
reporting purposes.
Within each fund group, fund balances restricted by outside
sources are so indicated and are distinguished from
unrestricted funds allocated to specified purposes by action
of the Board of Visitors. Restricted resources may only be
used for purposes established by the source of such funds.
Restricted gifts, appropriations, endowment income and other
restricted sources are accounted for in the appropriate
restricted funds. Restricted funds are reported as revenues
and expenditures when the restriction has been satisfied.
All gains and losses arising from the sale, collection, or
other disposition of investments and other noncash assets are
accounted for in the fund which owned such assets. Ordinary
income derived from investments, receivables, and the like is
accounted for in the fund owning such assets, except for
income derived from investments of endowment and similar
funds, which income is accounted for in the fund to which it
is restricted or, if unrestricted, as revenues in unrestricted
current funds.
Inventories
Inventories are valued at the lower of cost (generally
determined on the weighted average method) or market.
Investments
Temporary investments and endowment fund investments in
corporate stocks and marketable bonds are recorded at market
value. Mortgages held for investment by the endowment fund
are recorded at book value representing principal amounts due.
Investments in real estate are recorded at book value.
Net Investment in Plant
Plant assets are stated at actual or estimated cost at date of
acquisition. Construction is capitalized as expended and
reflected in net investment in plant. Current fund
expenditures of $10,000 or greater for renewals and
replacements are capitalized only to the extent that such
expenditures represent long-term improvements to properties or
significantly enhance the usefulness of the properties.
Current fund expenditures for equipment are capitalized when
the unit acquisition cost is $500 or more and the estimated
useful life is two years or longer.
No provision for depreciation of plant assets is made in the
University's financial statements.
Due To/From Other Funds
Interfund advances represent the temporary use of funds
pending the receipt of monies from grants, loan agreements or
the collection of pledged gifts from various donors.
Funds Held in Trust by Others
Assets of funds held by trustees for the benefit of the University
are not reflected in the balance sheet. The University has
irrevocable rights to all or a portion of the income of these
funds. However, assets of the funds are not under the management
discretion of the University according to the trust agreements.
Affiliated Foundations
Assets of affiliated foundations which are separately incorporated
and managed by their own boards are not included in the
University's financial statements. These foundations are organized
for special purposes which either support the University or benefit
specific schools. Income received from such foundations is
recorded as a gift when received.
ISSUED BY: 07/17/89
University Comptroller 2.1.2.1