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Policy: II.B.2(x2) inactive

Issued: July 17, 1989

Owner: University Comptroller

Latest Revision: January 25, 2000



For Current Policies:
Policy Table of Contents


1.0 Purpose

This policy describes the general guidelines for reconciling University accounts.

2.0 Policy [Top]

2.1 Reconciliation of Departmental Accounting Records to the Central University Financial Accounting System

The timely reconciliation of all University accounts is critical to maintaining the integrity of the accounting system.  Departments and activities must maintain files of financial transaction documents that are sufficient to monitor the accuracy and completeness of data entered into the University Financial Accounting System.

See also Procedure 1-4, "Reconciliation of Monthly Departmental Accounting Records to AM090/91."

Wherever possible, requirements for departmental accounting information should be met by reference to data contained in the University Financial Accounting System and not by the maintenance of independent departmental accounting systems.

2.2 Reconciliation of University Accounting Records by Central Departments

The University Comptroller has primary responsibility for assuring that all reconciliation activities required to maintain the integrity of the University Financial Accounting System are completed in a timely manner.  Specific responsibilities have been delegated as follows:


Responsible Office

Reconciliation to State accounting records

General Accounting

Reconciliation to bank statements for University accounts

General Accounting

Reconciliation to external grant and contract sponsor records

Office of Sponsored Programs

Reconciliation of investment accounts to the University Financial Accounting System

Financial Analysis

3.0 Definitions [Top]

4.0 References [Top]

5.0 Approvals and Revisions [Top]

       Previous version in effect from 7/17/89 to 1/25/00 available in policy archive.

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